1. Proposal to Close Out Session One

2. Pre-Award Staff Michelle Smith (G&C Administrator) Budget development assistance Proposal submissions Process awards Diane Brown (G& C Administrator) Contract and subcontract negotiations Subcontractor purchase orders Export controls

3. Pre-Award Staff Xia Zhao (G&C Specialist) Proposal development assistance Proposal submission UM Research Board Lesley Wallace (G&C Assistant) Process awards Proposal development assistance

4. Submission Process Agency releases RFP Review Guidelines Submission deadline ARRA Allowable/Disallowable costs F&A allowed? Is there a cap? What should the proposal include? Page limit for any included docs? Electronic or hard copy submission? How many copies?

5. Submission Process Intent to Submit Notify OSP as early as possible Send electronic budget to OSP for review and approval Off-campus F&A rate? RUC form with budget and budget justification must be submitted in advance for KK approval Required cost share? Let OSP know in advance. RUC form is needed. NUTC (signature from Myers) Conflict of Interest?

6. Submission Process PI Submission to OSP All necessary documents must be given to OSP no later than 24 hrs prior to submission deadline Signed PSRS (signature authorization?) Signed PSRS Budget with Justification Statement of Work/Summary RUC form Subcontract Info COI

7. PSRS Items Often Overlooked Be sure to put correct F&A rate in the Budget panel if it differs from 51.5% If there is cost share, acknowledge so by checking the box in the Checklist panel (voluntary? Required?) ARRA funding? Click on the Attributes tab and enter Attribute Type (ARRA) Abstract must be entered if it is ARRA Enter cost share budget into the Budget Detail E-mail authorization needed for any absentee signer OSP can assist with PSRS preparation

8. Budget with Justification F&A rates (51.5 % for Research) Fringe- 29.05% Analytical fees (justification should describe which department or outside agency is conducting the work) Will there be program income? Subcontracts? Cost Share? Need to fill out RUC form Off-campus rate? This should be approved ahead of time. You must submit a budget justification!

9. RUC Revised form is on the web Do not use a Grants Dept ID All appropriate signatures must be on the form (signature authority can be given if needed) Use if you’re requesting off-campus rate (send in advance) as well NUTC? We need a signature from Dr. Myers

10. Subcontracts Commitment Letter Statement of Work Budget Budget Justification

11. Submission Process All proposal documents arrive in OSP Pre-award reviews proposal package and checks for any errors or issues Package is given to Compliance Officer and KK for more review and then signature Once KK approves and gives his signature, proposal can be submitted Proposal is submitted via e-mail, FedEx, regular mail, grants.gov, FastLane, etc Proposal is tracked internally (PS, submitted list, file)

12. Award Process OSP is notified of award (grant, subcontract, checks, etc) Terms and conditions are negotiated (if needed) (CFDA requested) If award amount differs from the requested amount, a new budget will be requested (cost share adjusted as well) Once an award is fully executed, OSP prepares an award letter KK signs award letter Award letter is sent to PI and e-mailed to Co-PI(s), Dept Chair(s), Center Director(s), Dr. Carney, Dr. Wray, Dr. Schwartz, and public relations

13. Award Process Pre-award completes a checklist before sending the new awardover to the Post- Award side for set up(CFDA, award amount, project Dept ID, cost share, subcontracts, etc) Award is recorded on the awarded list New award is given to Post-Award