1. CVC Campaign Associate Training

2. Campaign Theme Virginia is for Givers Janasya Shepherd 5th Grade - Bowling Green Cara Barb 12th Grade - Virginia High

3. What is the CVC?. The Commonwealth of Virginia Campaign is the annual charity drive for employees of the Commonwealth of Virginia.

4. Why give to the CVC? All charities participating in the CVC have been pre-screened to ensure that they are fiscally sound and that they perform the services stated. Payroll deduction allows you to budget your contribution throughout the year through regular automated giving. 100% of your designated contribution goes to the charity or charities stated. No administrative fees are taken by the CVC on designated contributions through workplace giving. Giving through the CVC minimizes the intrusive personal solicitation that might occur if you participate in multiple direct fundraising drives. While we have no control over the solicitation calls at home from charities, state employees should not be solicited by non- profits at work sites. The CVC operates for and by state employees under the Executive Order of the Governor. There are many opportunities to give. The CVC accepts cash, check, payroll deduction, or credit card gifts.

5. CVC Facts Campaign Dates – October 1 – December 16 Debbie Fitzgerald, Chair, University dmfitzge@vcu.edudmfitzge@vcu.edu or 828-1521 Marie Greenwood, Chair, Health System mgreenwood@mcvh-vcu.edumgreenwood@mcvh-vcu.edu or 628-1624 Payroll deductions made during the campaign begin January 2015 and end December of 2015

6. To announce the Campaign There will be an e-mail announcement on Wednesday, October 1, from Dr. Rao Links will be provided to contribution websites, directories, etc. Please let your colleagues know that you are the CVC Campaign Associate and will be glad to help with their donation.

7. VCU Designated Charities Listing on VCU CVC site at: http://www.vcu.edu/cvc/news.html http://www.vcu.edu/cvc/news.html Charities include: Association for the Support of Children with Cancer (ASK): 03281 Center for Human-Animal Interaction: 03087 Children’s Hospital Foundation: 03622

8. VCU Designated Charities Hospital Hospitality House: 03709 Loftis Bereavement Fund: 03592 Massey Cancer Center: 03657 Pediatric Palliative Care & Pain Management: 03501 VCU Parkinson’s and Movement Disorder Center: 03674 Virginia Council on Economic Education: 03940 Virginia State Employee Assistance Fund: 03040

9. Addiction and Substance Abuse – Aging – Animal Protection and Services – Arts Child and Youth Development – Civil Rights and Liberties – Community Improvement – Conservation – Disabilities – Disaster Relief – Disease and Disease Research – Domestic Violence – Education – Emergency Relief and Shelter – Employment – Environment Beautification and Horticulture –Environmental Conservation – Faith-Based Services – Health – Health Care Facilities and Programs – Health Education – Health Research – Historical Preservation – Homeland Security – Families – Housing – Human Rights – Hunger – International Developmental and Relief – International Human Rights – International Peace and Security – Jails/Prisons – Legal Services – Libraries – Literacy – Mental Health – Museums – Natural Disasters and Catastrophes - Needy Families – Peace – Performing Arts – Poverty – Preparation or delivery of meals – Public Safety – Recreation and Sports – Rural Concerns – Safety and Security – Services to Military/Veterans – Social Services – Transportation – Women’s Issues.

10. How to Give to CVC Online University https://vcuhshrweb01.mcvh-vcu.edu/CVC/ Health System through Employee Self Service on the intranet at vcuhshr or at https://vcuhsess.mcvh-vcu.edu

11. How to Give to CVC Online State System through edirect at: https://edirect.virginia.gov/ University employees who want to use the state system must know their state id number (on their healthcare card).

12. Contributions given to CVC charities throughout the year Ask your colleagues if they have given to a CVC charity in the past year, gather documentation and report that to co-chairs. It counts for VCU’s CVC total. It all adds up!

13. Other Important Sites State CVC Site: http://www.cvc.virginia.gov/ Includes charity directory, CVC video, charity stories, etc. VCU CVC Site: http://www.vcu.edu/cvc/ VCU charity listings, progress report, campaign associate listings, weekly report documents, etc.

14. Campaign Associate Responsibilities You are the role model, educator, liaison, and energizer. Plan the strategy that works for your department. Make contact with your colleagues to let them know that you are their campaign associate and resource for any questions about the campaign. Make sure your colleagues know how to access the charity directories either through the VCU CVC site or the State site (or let them know about the paper directories). Encourage co-workers to payroll deduct and designate their contribution to an agency or agencies of their choice.

15. Campaign Associate Responsibilities Encourage them to give at least $2 per pay period. Follow up throughout the campaign, but don’t pressure. Encourage employees to give on-line—that’s easiest for you and the campaign. Only use paper or electronic cards if necessary. If paper pledge cards are used, please check to make sure that the employee’s name is legible and that the card is signed. Once completed--(for 3-part cards)--give pink copy to the contributor for their records and keep the white and yellow copies. For electronic, make three copies for reporting purposes.

16. For Paper Pledge Cards Complete and submit Campaign Associate reports once week regardless of the number of pledge cards. Place pledge cards (white and yellow copies), money/checks and report in envelope clearly marked “CVC” Hand deliver in sealed envelope to Cashier or drop box. Cashiers Office, 1015 Floyd Avenue, 1st floor, 8:00 am - 5:00 pm (drop box) or 9:00 a.m. - 3:00 p.m. (cashier’s window). VMI Building: 1000 E. Marshall Street, Room 323, Student Services Center, 8:00 a.m. - 4:30 p.m. (drop box) VCU Health System HR Express, Main Hospital, 2nd Floor.

17. For Paper Pledge Cards Deposit funds of $100 or more DAILY Please note: For cash or check donations, please have the employee make the donation online and and clip a paper copy of the online donation with the cash/check.

18. Fund Raising Principles People are more apt to give when we make it personal They give to meet human needs and support aspirations... Especially in a tough economy. Someone must ask for a gift. Giving must be proportionate to the ability to give. The best prospects are previous contributors. If they give, say thanks!

19. New this year! Pledges made online between October 1 st – 15 th and will be entered automatically to win 4 one-day park hopper park passes to Disney World! Passes give admission to all of these theme parks for one day: Magic Kingdom, Epcot, Hollywood Studios, and Animal Kingdom. Passes are valid until August 1, 2016 and valued at $496.

20. Plan Fun Ways to Raise Funds Have a cookie or bake sale. Guess the number of candies in a jar. The winner gets the candy. Talk about charities during a staff meeting or show the CVC video. Invite a speaker from one of the CVC charities to talk with your group.

21. Contact us if we can help Debbie Fitzgerald dmfitzge@vcu.edu 828-1521 Marie Greenwood mgreenwood@mcvh-vcu.edu 628-1624