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NJ State Employees Charitable Campaign Payroll Deduction Instructions.

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Presentation on theme: "NJ State Employees Charitable Campaign Payroll Deduction Instructions."— Presentation transcript:

1 NJ State Employees Charitable Campaign Payroll Deduction Instructions

2 University Communications and Marketing Three Processes Based on Employee Type Rutgers Legacy, UMDNJ Legacy, Rutgers Foundation are the three employee types. The payroll deduction process is different for Rutgers Legacy and UMDNJ Legacy employees. Rutgers Foundation employees can only contribute via check. Payroll deduction is not available.

3 University Communications and Marketing Rutgers Legacy Employees

4 University Communications and Marketing Important Notes Contributors must complete the paper pledge form AND the online steps in RIAS to give via payroll deduction. RIAS electronic steps ensure that your gift will be taken from your paycheck. The paper pledge form indicates what charity your gift is designated to. You may also use the paper pledge form to make a one time donation via check.

5 University Communications and Marketing Rutgers Legacy Paper Pledge Form

6 University Communications and Marketing Process and Deadlines All contributions by payroll deductions must be made through RIAS Self-Service by December 5 th. All paper pledge forms and checks (If applicable) must be submitted by the coordinators to Kay Schechter by December 10th: Office of Community Affairs Department of University Communications and Marketing Rutgers, The State University of New Jersey 101 Somerset Street New Brunswick, NJ Attn: Kay Schechter

7 University Communications and Marketing Using the RIAS Website for Payroll Deduction Visit the site and click “RIAS Login” on the upper left

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9 Enter your NetID and Password and Click Login

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11 Under the HCM and Payroll menu, select “Self Service” on the upper left

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13 Under Payroll and Compensation, select “Voluntary Deductions” on the far right

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15 Select “Add Deductions” on the bottom left

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17 Click on the magnifying glass on the right of the “Type of Deduction” Box

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19 A secondary menu will appear Choose “Combined Charities”

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21 Determine if you would like to give a flat amount per pay period or a % of your gross pay each pay period Select the appropriate deduction type from the drop down box

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23 Enter the flat amount or % amount per pay period to be deducted in the appropriate box

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25 Determine if you would like deductions taken until you reach a specific goal amount. If so, enter the target amount in the appropriate box If not, leave this box blank

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27 You must enter a specific start date Click on the calendar to the right of the start date box to choose January 1, 2015

28 University Communications and Marketing You do not have to enter an end date if you set a goal amount Click on the calendar to the right of the end date box to choose the appropriate date For most individuals this will be December 31, 2015

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30 CAUTION!!! Check your Information! There is no way to delete a deduction once submitted It may only be edited Check the info again! Click Submit

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32 Review the summary screen Click “Sign Out” in the upper right corner

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34 Important Notes Contributors must complete the online process. Paper form is also needed if contributing via payroll deduction.

35 University Communications and Marketing Legacy UMDNJ Employees

36 University Communications and Marketing Process and Deadlines UMDNJ Legacy Employees process payroll deductions through the NJSECC site directly. All contributions by payroll deductions must be made through the site by December 5 th. No paper pledge forms are required for payroll deductions. You will need to use a pledge form if you are making a one time contribution by check.

37 University Communications and Marketing UMDNJ Legacy Paper Pledge Form

38 University Communications and Marketing NJSECC Website Visit the site and click on the “Give at the Office” link on the right side.

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40 Scroll over the “Pledging” option and select “Make a Pledge” in the top left corner.

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42 Either “Login” if you have pledged in the past or “Register” if you have never made a pledge before.

43 University Communications and Marketing If You’re Registering: Click “Register” and fill out the form that pops up. Don’t forget to select your organization. “Rutgers UMDNJ Legacy”

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45 Follow the two step process. Be sure to select payroll contribution, enter your information, select your charities and make your pledge.

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47 Select Payroll Contribution

48 University Communications and Marketing Be sure to select the correct annual employment term (27 weeks, 22 weeks, or 10 months).

49 University Communications and Marketing Allocate Your Deduction Among The Charities

50 University Communications and Marketing Enter Your Pledge

51 University Communications and Marketing CAUTION!!! Check your information! Review your allocation total. There is no way to delete a deduction once submitted Check the info again! Enter Your Pledge.

52 University Communications and Marketing Print a pledge receipt. Click “Logout” in the upper right corner Provide your coordinator with a copy of the receipt.

53 University Communications and Marketing Summary Rutgers Legacy employees can use RIAS self-service to make a contribution via payroll deduction or make a one time contribution via check. Both require the paper pledge form to be submitted. UMDNJ Legacy employees can make a contribution via payroll deduction through the NJSECC website or a one time contribution via check using the paper pledge form. A paper pledge form is not required if using the NJSECC website. Rutgers Foundation employees can only make one time contributions via check using the paper pledge form.

54 University Communications and Marketing Questions? Contact Todd Slawsky – – Contact the Employees Charitable Campaign – x21 Contact the Office of Community Affairs –


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