Presentation on theme: "Fleet Management Solutions"— Presentation transcript:
1 Fleet Management Solutions GO SeriesVehicle & Asset GPS Tracking and DispatchingBased on the issues you mentioned, we’re going to take a look at the GO Series GPS tracking and telematics system. It offers a lot of flexibility for mid to large fleet customers but it is used by single vehicle fleets as well. It allows you to start with the basics of GPS tracking and grow into the telematics data. Deployment is a stepping stone process from simple vehicle tracking, to telematics, to custom reporting, to data integration. We’ll cover all 4 steps in our presentation so you have a relative idea of why several of the largest fleets in the world use this platform.What we are going to review is EXACTLY what you will see in your account today. It will continue to change and evolve because development is never done. Just imagine the information reflecting what you do, in your area and how it can impact your business. Our team will help you get started with the basics and be there for you as you move to the more advanced features. Our goal is to make you self sufficient and facilitate integration of the data into other aspects of your business to improve your ROI.Are there any questions before we get started?
3 4 Pillars Productivity Safety Compliance Green Stop durationDispatchingRoute efficiencySales callsOn-time serviceSafetySpeedingHarsh brakingReverseSeatbeltAccident reductionComplianceCSARoute adherenceCompany driving policyCity vehicle use policiesLawGreenLower carbon footprintReduce idleImproved maintenanceLower RPMsThe GO Series addresses four key aspects of fleet management that have a huge impact on overall company performance. The GO Series1. increases productivity by eliminating personal business on company time, monitors route efficiency, increases sales calls, streamlines dispatching (optional) and ensure service standards are reflected in service times and durations.2. It improves safety by monitoring seatbelt use, and lowering speeds. It also reduces risk by slowing vehicles down, reducing miles driven and monitoring driving habits. Driving profiles can actually help prevent accident by understanding who likes to harsh break and jackrabbit start.3. It ensure routes are followed as given, provides data on driving policies such as seatbelt use and reverse driving.4. The GO series will assist in reducing your carbon footprint by minimizing idle time, improve maintenance and result in fewer wasted miles driven.Improvements in these areas have obvious other benefits such as lowering fuel expenses but almost any tracking system can do this.
4 Customer Considerations Know your needsGetting StartedDefine your Top 3 Issues to resolveDefine your “must have” features1. Ex: Productivity2. Ex: Engine fault codes3. Ex: Mileage for employee POV reimbursementKnow your “like to have” featuresUnderstand your return on investmentDefine successUnderstanding and defining your issues is essential before you begin your search for a live tracking system. You will see many variations of tracking devices and knowing your issues will enable you to match the right solution for the lowest investment. Limiting your list to the top 3 most important issues and another 3-5 “like to resolve” issues will enable you to make a decision. A list of too many issues will result in paralysis by analysis and you may miss your ROI 5x over before settling on fleet management system.
5 Features you can grow into Start small, grow bigEnterprise Level – CustomizableEquipmentModular design with IOX expandersPTOs, Garmin dispatching, HOS, Dickey John spreadersString IOX expanders build custom equipment solutionPlug & Play $0 installation, 0 lost timeAccelerometer to improve driving habitsEngine fault and status data from OBD, J1708, J1939Less expensive Base Mode or Pro ModeEnterprise class architectureGroups and security clearancesAPI + SDK = Systems IntegrationThe GO Series offers a module design that allows the fleet manager to customize which modules are needed based on the needs of the entire fleet or specific vehicles. This flexibility is unique and needed in mid-large fleet operations.
6 Hide menus based on security clearance User Security ClearancesLimit access to data with security clearancesUse defaults or make custom profilesEx: Regional managers sees entire region and branches but not other regions or divisionGroups allow for large number of user assignmentsHide menus based on security clearanceSetting up the GO Series starts with defining user groups roles and security clearances. Setting up groups and who can view and edit these groups is part of the implementation process unique to the GO Series. Our training group will teach you how to do this so you can quickly manage changes and not rely on others to do it for you when they have time.Original View
7 Feature Rich User Experience Control access by user permissionFlexible “Enterprise” DataCustomizable management dashboardAccess account onlinealerts & reportsSpanish, French, English, JapaneseMaintenance tracking & remindersHours of Service for CSA complianceEnterprise class fleet management is different than small to mid size fleet management. The GO Series offers a variety information and options for the modern manager, all designed to deal with the unique nature of larger organizations.The data provided is beneficial to many areas of a company such as legal, HR, operations, sales, maintenance, purchasing, dispatching, etc. Having as many departments represented as possible early on will only increase the value throughout the organization and increase your ROI.
9 Flexible Viewing Compare Report to Map Map display of report informationDetailed Review of Days ActivityWith multiple map and report views, the GO Series enables users to easily visualize the report data on the map. You can also go full screen map or report view. The map uses symbols to quickly help you visualize important events such as stop points and exceptions. Hovering your mouse over any point reveals the details of that data point for a fast and convenient review.
10 Flexible Zone System Robust Zoning Customer zone from import For enterprise class organizationsRobust ZoningUsed to create exceptions such as zone entry or exitExpire by dateCustomize by fleetImport address as lat/long or address from .csv or .xlsCustom draw polygonsDraw polygons for accurate zoningCustomer zone from importThe GO Series enables users to create a variety of zone types and import large numbers of zones from a csv file. Importing zones takes the work out of dealing with hundreds or thousands of customer locations. “Hand drawing” or creating zones by hand only takes a few seconds and offers great flexibility.
11 Route Compliance Stay on Schedule Plan and save a route Dispatching leads to route compliance and efficiencyStay on SchedulePlan and save a routeCompare planned route to actual route traveledIdentify missed service windowsBest for fixed or static routesNot intended to be a dynamic routing system
12 Flexible Reporting Standard or Customized Reports Popular service manager level reportRow for every trip during the dayView by device, driver, routeStandard reports such as the Trips History shows every place a vehicle went, stopped, drove, and how long each event took. It is the most popular report among field service managers as is shows the productivity of the fleet at a glance. The report can quickly be exported to a map view were zones can then be added if needed.
13 Customize Reports Data How You Want It Modify standard reports in ExcelInsert logo or create new formulas, charts, graphsSave and upload back into MyGeotabAccess controlled by user groupTruly customizable reports means you build from a base report using Microsoft Excel pivot tables. After customization is complete you save the report back to your account and it becomes available for other users. Many GPS tracking companies claim customized reports but that really means being able to pick a date range or vehicles to be displayed. You don’t get the flexibility of being creative in Excel. This helps refine the data to what is most important to a customer’s fleet operation.
14 Customer Visit Data Time at Customer’s Location Used to verify billing View time spent at customer locationDate & time of arrival, time of departure, stop durationValidate billingConfirm service levelReduce callbacks & allowancesZones enable the tracking and reporting of time spent at customer locations. Customer visit data is extremely important to meet delivery windows, verify hours billed and validate job costing. Reduce the number of callbacks, allowances and cancellations by verifying on-time and quality of service.
15 Fleet utilization data Manage RiskFleet performance dataSenior Management ReviewHigh level overview to spot unwanted driving behaviorCan be ed to management group daily, weekly or monthlySenior management reportRefer issues to local manager who will use Trips List report for detailsSpeed BandsStop Duration BandsLooking very good!Not goodThe Risk Management report is a favorite of senior manager since it provides a 10,000 foot view of overall fleet operations, efficiency and productivity. It can be customized to create a driver score card based on your priorities. Remember that what is important to senior management is important to others in the organization. If the data is not part of regular reviews, like any other line item on the P&L, it won’t provide you an ROI.Fleet utilization data
16 Easy to understand and adjust Manage by ExceptionSave time, deal with exceptions2-Part ExceptionsEasy to understand and adjustExtensive customization of exceptions to generate meaningful dataMatch exception to distribution listDistribute to one or many usersFlexible to meet unique needsLarge fleets know GPS automobile tracking requires viewing information by exception, not in mass. No operations or fleet manager has time to view track data on 2,000 vehicles. Exceptions filter the information and distribution lists determine who receives it. Once configured it allows the management of large amounts of data.
17 Summary of Exceptions Manage by Exception Alerts or summary reports Exception reports summarize the exceptions generated by the system for review in a single view. The report can also be exported as a pdf or Microsoft Excel document. It can also be added to the dashboard or ed on a scheduled basis.
18 Any Data, Any Where API - Application Programming Interface Foundation of DataAny Data, Any WhereAPI - Application Programming InterfaceAPI enables custom data integrationIndustry standard methodologyIntegrate data with other programs such as work order management systemThe API and SDK give the customer control over data integration. Fully integrated solutions offered by one vendor have advantages but it also creates a critical vulnerability. Once you implement a fully integrated solution, one vendor now controls a significant portion of your company. Prices can change, services can increase or decrease, annual support fees may go up, etc. The cost for you to break away from this type of relationship is generally costly in cancellation fees as well as time and productivity lost switching to another provider. Our API and SDK give you, or your consultants, the control to move and use data as you want. If you don’t like us or another vendor, you can find a new one without changing the entire infrastructure of your company.
19 GO Equipment Modular Flexibility GO unit plugs into Not all equipment is equalModular FlexibilityEquipmentModular design with IOX expandersPTOs, dispatching, HOS, driver ID (NFC)3rd party hardware integration availableString IOX expanders build custom equipment solutionPlug & Play $0 installation, 0 lost timeLess expensive Base Mode or Pro ModeAccelerometer & driver feedback buzzer alert driverDriver feedback buzzerEngine fault and status data from OBD, J1708, J1939Battery voltage updates & warningsHOS & DVIR optionsGO unit plugs intoOBD, J1708, J1939 portThe GO Series has a modular design that allows you to mix, match and daisy chain optional components together to form a custom equipment platform. Each component starts with an IOX cable that connects to another IOX cable and eventually to the unit through the side port. This enables customers to customize the system as future needs change or for certain vehicles.Note: Some items only available with telematics service
21 Fleet Maintenance Management Engine fault codes and status dataOBD, OBD/CAN, J1708, J1939In 1996 vehicle manufacturers start to install a diagnostic port into all vehicles to allow mechanics to plug a computer into the vehicle and ‘read’ what was occurring in the engine.There have been many evolutions to the basic protocols for light and heavy duty vehicles since that time and every manufacturer is different. In 2008 the industry introduces CAN- ‘Central Area Network’ technology. The CAN is a computer network collecting and organizing communication in the vehicle. All of the vehicles systems communicate through the CAN bus making it the HUD for vehicle data. By accessing the data on the CAN multiple vehicle systems can be monitored individually or in correlation to each otherCheckmate breaks the data from the engine down into three views:Summary Data-summarizes the fault activityFault Data-details all of the faults the engine detectsStatus Data- Based on the firmware records information about what is going on in the vehicleEach type of data provides insight helpful for fleet maintenance. Data from oil pressure warning lights, engine coolant, seatbelt use, to transmission warnings can generally be found on the CAN.Telematics is an optional service & not all codes are available for all vehicle makes and models
22 Efficient Maintenance Less time diagnosing, more time fixingStatus Data & Fault Codes
23 Keep the Fleet Rolling Maintenance Reminders Preventative maintenance on time, on scheduleMaintenance RemindersSend mileage to your maintenance program with API serviceBasic fleet maintenanceRemindersBased on days, hours or milesCustomize for your fleetReview reportFleet maintenance is one of the biggest expenses in a company. Knowing what needs to be maintained and when can save a fleet operator a lot of money over the course of a year. Improved maintenance cycles also reduce down time making a vehicle more productive and profitable to operate. The ExtraTrax GPS logging method makes the GO Series the most accurate mileage system on the market, most of the time more accurate than the vehicles odometer after 30,000 miles or tire changes.
24 Look Into the Future Keep Trucks Rolling Status of vehicle systems Receive fault code alertsKeep Trucks RollingStatus of vehicle systemsBattery voltageEngine coolantFuel level inputEx: 65.5%Throttle positionFault codesOdometerVINBattery voltage dropPending fault codes do not turn on the check engine light. Hard fault codes turn on check engine light. The number and type of fault code determines when the check engine light is enabled.A low battery notification can be ed to alert maintenance staff before a vehicle is needed for field service work.Collecting mileage has historically been a huge hassle for the fleet managers. Now they can get it sent automatically in a report conveniently ed on a daily, weekly or monthly basis.
25 You cannot manage what you cannot measure Final ThoughtsYou cannot manage what you cannot measureYour two most expensive resources are unsupervised 95% of the dayField workers & Fleet vehiclesROI is faster than any tools purchased lately <90daysNo decision is the most expensive decision… call today!Operating a fleet without GPS tracking is like running a company without a P&L. You don’t know where you have been or where you will be going. You are running blind and hoping for the best.People and vehicles are a major part of every service and delivery companies P&L. Investing in the tools to improve the ROI of these two assets quickly pays for the investment and saves for years to come.Paralysis by analysis is the #1 issue with companies considering truck tracking, equipment tracking or trailer tracking systems. In the time it takes many companies to make a decision they could have receive their ROI 2-3 over. Define your needs, investigate solutions and partners, make a decision and implement.We look forward to helping your company get the most from your investment and forging a strong partnership going forward.
26 Buyers Guide Buyers Guide - 50 Key Questions Make a better decision 50 of the most important questions to ask potential technology partnersIn Microsoft Excel so you can enter data by vendor as collectedOverview of key factors in finding the right GPS & telematics solution and partnerDesigned for honest evaluation – not specific to FleetisticsDownload Here
27 Display your fleet on your website Simple code provided for you FleetViewDisplay your fleet on your websiteSimple code provided for youIncludes device name and comment field detailsFree with 5 minute refresh rate
28 Other Services Display vehicles on your website using Value-Added ServicesDisplay vehicles on your website usingDispatching and two-way messagingHours of serviceImplementation Project ManagementGPS Program ManagementOnsite TrainingCustom report writing
29 Android OS integration 3rd party hardware Managed IT Services Other ServicesDynamic dataAndroid OS integration3rd party hardwareManaged IT ServicesSmall business specialistsOffice365Remote IT servicesCloud data services
30 Dispatch, Text, Navigate Yes, it can be doneGet Rid of Expensive Cell Phones!Two-way messagingDriver navigationJob dispatchingOptional serviceCanned or Free Form MessagesCell phones, smart phones, and other mobile devices typically cost $80 to $100 per month. For about $12 per month you can driver navigation, two-way text messaging and job dispatching. At a savings of $80 a month per vehicle the ROI on the tracking system is easily below 90 days in almost every situation.Messages can be created in the Checkmate application and used as default canned messages or created free-form when unique information is required.Messages can be sent to a device or a driver based on the dispatchers selection. One very unique capability of the Checkmate product is the systems ability to send a message to a driven even though the dispatcher may not know which vehicle the driver is in. Checkmate will find the driver in the fleet and deliver the information accurately. This is extremely important when drivers use multiple vehicles.
31 Quick message or status Communication FlowEasy to Use MessagingMessage receivedMessage optionsQuick message or statusGPSFSResponseMessageWhen a message is received an icon appears on the Garmin unit. The driver then goes to the message options desktop and then to the message list.The driver can select the message of interest for viewing. The driver can then quickly reply using a canned message or type out a reply. Note that the customer has the choice of activating Safe Mode so the device cannot be used while the vehicle is in motion.Message list
32 DOT – CSA Compliance Electronic Driver Logs – Hours of Service Efficient compliance with fewer staffElectronic Driver Logs – Hours of ServiceElectronic Driver LogsDon’t get finedWeb basedTrack drive timeTrack time remainingHours drivenOptional serviceThe long-haul trucking industry has been maintaining driver logs on paper since they were required. Anyone in the trucking industry knows there were two sets of logs maintained by drivers. Now the Department of Transportation (DOT) is mandating driver logs move to electronic format in an initiative called CSA (Compliance Safety Administration) to combat driver log manipulation and to reduce accidents resulting from driver fatigue. The GO Series offers a DOT compliant electronic driver log for hours of service monitoring. The HOS data is available in the field for roadside inspections and at the home office for logistics management and dispatching personnel.
33 Driver View Driver Overview & Status So easy, even I can do itDriver Overview & StatusElectronic Driver Logs will be an integrated option in the GO Series in Q1 of The optional EDL service will also include two-way messaging making the solution a complete package for trucking companies.Android tablet. Optional service for additional equipment and monthly service fee.