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Parts of a Letter. Letters Personal Letter: Printed message sent to a person or organization. Typically have a casual tone. Business Letter: Letter with.

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Presentation on theme: "Parts of a Letter. Letters Personal Letter: Printed message sent to a person or organization. Typically have a casual tone. Business Letter: Letter with."— Presentation transcript:

1 Parts of a Letter

2 Letters Personal Letter: Printed message sent to a person or organization. Typically have a casual tone. Business Letter: Letter with formal tone opposed to casual. Can be dressed up formally with a letterhead.

3 1. Return Address 2. Current Date 3. Inside Address 4. Salutation Place a colon (:) after the name if using mixed punctuation. 5.Body 6. Closing Place a comma (,) after complimentary close if using mixed punctuation. Place signature here

4 VARIATIONS TO LETTERS INCLUDE THE FOLLOWING: The letterhead replaces the return address and is already included in the document. It includes the name, address, and other information about the sender. It also includes and company or school logo. Leave one blank line after the letterhead then insert the date.

5 April 24, 2008 Mr. Maria Chavez 129 Oak Lane Harrisburg PA, 17109

6 Enclosure Notation The enclosure notation is keyed after the closing when the sender includes something else with the letter. Leave one blank line after the closing before keying the word “Enclosure”.

7 Again, your acting was horrible in Full House and I hope you are not in any more movies! Sincerely, John Stamos Enclosure

8 VARIATIONS TO LETTERS INCLUDE THE FOLLOWING: Open Punctuation means that there are no punctuation marks following the salutation or complimentary close. Closed or Mixed Punctuation means that there is a colon after the salutation and a comma following the complimentary close.

9 Block Style Letter In a block style personal all parts of the letter are keyed at the left margin. ALL LINES BEGIN AT THE LEFT MARGIN

10 Modified Block Style Letter In the modified block, the return address, date, and complimentary close are keyed at the center. (NOT centered). The beginning lines of the paragraphs may be blocked or indented. Set a tab at the center (3.0”) to make formatting a modified block easier to format. All other parts are keyed starting at the left margin.

11 214 Fox Hollow Rd Glen Gardner PA, April 17, 2008 Mr. Justin A. Alaron Brighton Life Insurance Co & Route 322 Milldale, CT Dear Mr. Alaron: Your job in actuarial science is of great interest to me. I am a student at Central Dauphin Middle School and participate in the Shadow Experience Program (SEP). I learned about actuarial science while researching jobs related to mathematics. Math is my favorite subject, and I have done very well in all of my math classes. Math appears to be one of my strengths. SEP encourages students to “shadow” a person who is working in a career field they are exploring. I would like to “shadow” you for one or two days so that I can learn more about what an actuary does. A brochure with more information about SEP is enclosed. Sincerely, John Stamos Enclosure

12 Show how to set tabs in Word


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