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BCS-BE-2: The student produces written communications that utilize proper tone, grammar, and bias-free language. Academic Standard: ELA10W1 (a) Establishes.

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Presentation on theme: "BCS-BE-2: The student produces written communications that utilize proper tone, grammar, and bias-free language. Academic Standard: ELA10W1 (a) Establishes."— Presentation transcript:

1 BCS-BE-2: The student produces written communications that utilize proper tone, grammar, and bias-free language. Academic Standard: ELA10W1 (a) Establishes a clear, distinctive perspective and maintains a consistent tone and focus throughout. Essential Question: How do you effectively write and format a Block Style Business Letter? Why is it important to proofread any document?

2  When people use a computer to write a letter they likely use ______ software.  Word Processing is software programs that creates, edits, and saves text documents.

3  It is a letter written from a person to a company.  Can be used for any purpose that requires written communication from an individual to a company  Such as: To accompany returned goods Complaint letter Thank you letter Résumé cover letter

4  Date Line: current date written out as month, day, and complete year  Inside Address: includes the Name, Title, Company and Address of the recipient  Salutation: letter’s greeting – you use the same name you used in the Inside Address – using Dear Mr./Mrs./Ms./Miss followed by a colon :  Body: message of the letter. Single space with in paragraphs and double space between paragraphs  Complimentary Closing: letter’s goodbye – using phrases such as Regards and Sincerely followed by a comma,  Signature: writer's handwritten signature  Writer’s Identification: writer’s typed name and address

5  2” Top margin  Date– QS (press Enter 4 times)  Inside Address – DS (Press Enter 2 times)  Salutation – DS (press Enter 2 times)  Body – SS the text within the paragraph and DS between the paragraphs  Complimentary Closing – QS  Writer’s ID (name and address)

6  There are three types of letter styles that are acceptable in business: Block style – all lines in the letter begin at the left margin (no tabbing or indenting) Modified block style – date line, complimentary closing and writer’s identification begin at midpoint Semi-modified block style - date line, complimentary closing and writer’s identification begin at midpoint and all body paragraphs are indented (or tabbed over) ½”  There are two types of letter punctuation that are acceptable in business: Mixed punctuation – there will be a colon (:) after the salutation and a comma (,) after the complimentary closing Open punctuation – there will be NO punctuation after the salutation or complimentary closing

7  Represents a company not an individual  Usually prepared on company letterhead Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number Follow this link to look at sample letterheadssample letterheads

8  Writer’s company name and address should appear in the letterhead, so there is no need to type it again at the bottom of the letter  Writer’s business title is usually keyed under the name  Reference initials are added a DS (press Enter 2 times) after the Writer’s ID – These initials are of the person who types the letter Used to easily locate who typed the letter  Enclosure or Attachment notations are added a DS below the Reference Initials This is a special section that is only added if something else is either physically attached to the letter or accompanying the letter in the same envelope

9  Composing a Business Letter Activity Choose one of the following letters to write to a business or to the school principal  Complaint letter  Thank you letter  A letter offering suggestions for improvement  Business Example (Cell phone company or restaurant)  Example Business letters can be found in the MS Office or on the internet.


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