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Microsoft Excel – Intermediate Level Created 09/01/2006 Revised 6/2/2010 Office of Information, Technology and Accountability 1.

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Presentation on theme: "Microsoft Excel – Intermediate Level Created 09/01/2006 Revised 6/2/2010 Office of Information, Technology and Accountability 1."— Presentation transcript:

1 Microsoft Excel – Intermediate Level Created 09/01/2006 Revised 6/2/2010 Office of Information, Technology and Accountability 1

2 While Waiting (Do Now) Launch Excel Type in your name in cell A1 Enter three additional names in same column and salaries in the next column Resize Column Rename worksheet Change worksheet tab to color Office of Information, Technology and Accountability 2 Created 09/01/2006 Revised 6/2/2010

3 Office of Information, Technology and Accountability 3 Created 09/01/2006 Revised 6/2/2010 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions

4 Office of Information, Technology and Accountability 4 Created 09/01/2006 Revised 6/2/2010 Digital Citizenship Links x x

5 Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity. Office of Information, Technology and Accountability 5 Created 09/01/2006 Revised 6/2/2010 Standard Addressed

6 Intermediate Excel By the end of this session you will know and be able to:  Enter formulas and functions; use the auto-fill feature in a spreadsheet application.  Produce simple charts and graphs from a spreadsheet.  Use various number formats (e.g., scientific notation, percentages, exponents) as appropriate.  Differentiate between formulas with absolute and relative cell references.  Customize formatting of charts or graphs created in spreadsheet applications.  Utilize if-then, freeze frame, and data validation Office of Information, Technology and Accountability 6 Created 09/01/2006 Revised 6/2/2010

7 You Will Demonstrate This By Creating a grade book with an appropriate chart Office of Information, Technology and Accountability 7 Created 09/01/2006 Revised 6/2/2010

8 Page Set-Up Options Menu Bar>File>Page Setup... Office of Information, Technology and Accountability 8 Created 09/01/2006 Revised 6/2/2010 Page tab Sheet tab Margins tab Headers/Footers tab

9 Office of Information, Technology and Accountability 9 Created 09/01/2006 Revised 6/2/2010

10 Office of Information, Technology and Accountability 10 Created 09/01/2006 Revised 6/2/2010

11 Office of Information, Technology and Accountability 11 Created 09/01/2006 Revised 6/2/2010

12 Office of Information, Technology and Accountability 12 Created 09/01/2006 Revised 6/2/2010

13 Advanced Formatting Features Alignment Text Wrapping Orientation of cells Office of Information, Technology and Accountability 13 Created 09/01/2006 Revised 6/2/2010

14 Office of Information, Technology and Accountability 14 Created 09/01/2006 Revised 6/2/2010 Wrap text within Cell

15 Creating Charts using Excel Office of Information, Technology and Accountability 15 Created 09/01/2006 Revised 6/2/2010

16 Types of Charts/Graphs A Bar charts show the differences amongst similar things at a point in time A Pie charts allows us to compare parts of the whole with each other A Line chart is a good way to look at changes over time or over space Office of Information, Technology and Accountability 16 Created 09/01/2006 Revised 6/2/2010

17 Charting Features of Excel Office of Information, Technology and Accountability 17 Created 09/01/2006 Revised 6/2/2010 Watch video from Create Graphs and Charts Microsoft Excel Tutorials

18 To Create a Chart Highlight Cells you want to include Office of Information, Technology and Accountability 18 Created 09/01/2006 Revised 6/2/2010 MonthMen's SalesWomen's Sale January February March April May June July August September October November December655697

19 Office of Information, Technology and Accountability 19 Created 09/01/2006 Revised 6/2/2010 On Standard Toolbar click Chart Wizard

20 Office of Information, Technology and Accountability 20 Created 09/01/2006 Revised 6/2/2010 Select the Chart that fits your purpose.

21 Office of Information, Technology and Accountability 21 Created 09/01/2006 Revised 6/2/2010

22 Office of Information, Technology and Accountability 22 Created 09/01/2006 Revised 6/2/2010 Legend

23 Chart Location Office of Information, Technology and Accountability 23 Created 09/01/2006 Revised 6/2/2010 On same worksheet On different worksheet

24 Office of Information, Technology and Accountability 24 Created 09/01/2006 Revised 6/2/2010 You can resize and move chart

25 Online Resources – Examples of Charts/Graphs Line Graphs Column Chart Simple Charts tseasy.html tseasy.html Office of Information, Technology and Accountability 25 Created 09/01/2006 Revised 6/2/2010

26 Using the Fx Function to Perform Calculations Office of Information, Technology and Accountability 26 Created 09/01/2006 Revised 6/2/2010

27 Summing Ranges Office of Information, Technology and Accountability 27 Created 09/01/2006 Revised 6/2/2010

28 Office of Information, Technology and Accountability 28 Created 09/01/2006 Revised 6/2/2010 Calculating Advanced Formulas using Excel Functions on Formula Bar fx

29 Using Functions in Excel Office of Information, Technology and Accountability 29 Created 09/01/2006 Revised 6/2/2010

30 Average – Also Called the Mean Office of Information, Technology and Accountability 30 Created 09/01/2006 Revised 6/2/2010

31 Using Formulas in a Worksheet In the formula bar click on Fx Office of Information, Technology and Accountability 31 Created 09/01/2006 Revised 6/2/2010 Another way to access the Formula Function Feature

32 Office of Information, Technology and Accountability 32 Created 09/01/2006 Revised 6/2/2010 Sum Function

33 Office of Information, Technology and Accountability 33 Created 09/01/2006 Revised 6/2/2010 Range you wish to sum Column Range A1:A25 Row Range: A1:E1

34 The Mean is the Average The Median is the number in the middle of a set of numbers; that is, half the numbers have values that are greater than the median, and half have values that are less. The Mode returns the most frequently occurring or repetitive value in a range of numbers The Count gives a numeric value to the number of cells in a range Office of Information, Technology and Accountability 34 Created 09/01/2006 Revised 6/2/2010 Mean, Median, Mode & Count

35 Relative Reference –vs.- Absolute Reference = B2+B3 = C2+C3 = D2+D3 = B2/$E$15 = C2/$E$15 = D2/$E$15 Value in cells become relative when formula is copied Value in cells remain absolute when formula is copied Office of Information, Technology and Accountability 35 Created 09/01/2006 Revised 6/2/2010

36 Checks whether a condition is met. Returns one value if TRUE, and another value if FALSE. =IF(A1>=60,"Pass","Fail") Office of Information, Technology and Accountability 36 Created 09/01/2006 Revised 6/2/2010 Value in CellGreater Than or Equal to 59 True value will produce Pass False Value will produce Fail Conditional Operator IF Function

37 Conditional Formatting Highlight Range> MenuBar> Format>Conditional Formatting... Office of Information, Technology and Accountability 37 Created 09/01/2006 Revised 6/2/2010

38 Freeze Panes Highlight row underneath the row you want to freeze Highlight column to the right that you wish to freeze Menu Bar > Window > Freeze Panes Office of Information, Technology and Accountability 38 Created 09/01/2006 Revised 6/2/2010

39 Printing Headings on All Sheets Office of Information, Technology and Accountability 39 Created 09/01/2006 Revised 6/2/2010

40 Create a Drop-Down List Referred to as a Data Validation List  Input in a range a list of frequency used data. Either in same worksheet or different worksheet.  Menu Bar  Data  Validation..... Office of Information, Technology and Accountability 40 Created 09/01/2006 Revised 6/2/2010

41 Data Validation Dialog Box Office of Information, Technology and Accountability 41 Created 09/01/2006 Revised 6/2/2010 =$A$1:$A$25 Range were values are found Choose List

42 Office of Information, Technology and Accountability 42 Created 09/01/2006 Revised 6/2/2010

43 Your Turn… Create a grade book with an appropriate chart Office of Information, Technology and Accountability 43 Created 09/01/2006 Revised 6/2/2010

44 Office of Information, Technology and Accountability 44 Created 09/01/2006 Revised 6/2/2010 Intermediate Excel Teacher Name: ________________________________________ Student Name: ________________________________________ CATEGORY4321 Chart and Graphs Demonstrates mastery of charts and graphs necessary to create a sample grade book. Carries out the proper steps necessary to create a chart and a graph in a sample grade book. Makes significant errors when creating a chart and a graph in a sample grade book. Makes critical errors when creating a chart and a graph in a sample grade book. FormatDemonstrates mastery of customizing the formatting of charts and graphs in a sample grade book. Carries out the necessary steps for customizing the formatting of charts and graphs in a sample grade book. Makes significant errors when customizing and formatting a chart as well as a graph in a sample grade book. Makes crucial errors when customizing and formatting a chart as well as a graph in a sample grade book. FormulasDemonstrates mastery of formulas necessary to create a sample grade book Carries out the steps necessary to use several of the formulas necessary to create a sample grade book. Makes significant errors when using the formulas necessary to create a sample grade book. Makes critical errors when using formulas necessary to create a sample grade book. FunctionsDemonstrates mastery how to use a function in a grade book. Carries out some of the functions in a grade book. Makes significant errors when using the functions necessary to create a sample grade book. Makes critical errors when using functions in a sample grade book.

45 Office of Information, Technology and Accountability 45 Created 09/01/2006 Revised 6/2/2010 Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: Line Graphs Column Chart Simple Charts ml ml Microsoft Excel Tutorials


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