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Created 09/01/2006 Revised 1/25/2007SPS Technology Department 1 Introduction to Microsoft Excel.

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Presentation on theme: "Created 09/01/2006 Revised 1/25/2007SPS Technology Department 1 Introduction to Microsoft Excel."— Presentation transcript:

1 Created 09/01/2006 Revised 1/25/2007SPS Technology Department 1 Introduction to Microsoft Excel

2 SPS Technology Department2 Created 09/01/2006 Revised 8/21/2014 While Waiting (Do Now) Launch Microsoft Excel Create a Blank Document Name and Save Document to Desktop

3 SPS Technology Department3 Created 09/01/2006 Revised 8/21/2014 Introduction To MS Excel By the end of this session you will know and be able to:  Describe structure and function of a spreadsheet (i.e., cell, column, row, values, labels, chart, graph).  Create an original spreadsheet, entering simple formulas.  Use advanced formatting features of a spreadsheet application (e.g., reposition columns and rows, add and name worksheets, alignment of data).  Define and use functions of a spreadsheet application (e.g., sort, filter, find)  Identify, discuss, and explore how spreadsheets are used to calculate and graph in a variety of settings (e.g., schools, government, business, industry, scientific research labs).

4 SPS Technology Department4 Created 09/01/2006 Revised 8/21/2014 Standard Addressed Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

5 SPS Technology Department5 Created 09/01/2006 Revised 8/21/2014 You Will Demonstrate This By Creating a worksheet for Book Inventory or Equipment Inventory or Class List or Attendance Sheets

6 SPS Technology Department6 Created 09/01/2006 Revised 8/21/2014 What is Excel? Why do I want to know how to use it? Excel is a spreadsheet program that allows large amounts of data to be stored, calculated, sorted, and accessed quickly. Some uses: Store Information Maintain Budgets Inventories Attendance Grade book

7 SPS Technology Department7 Created 09/01/2006 Revised 8/21/2014 Launching Excel

8 SPS Technology Department8 Created 09/01/2006 Revised 8/21/2014 WorkBook -vs.- Worksheets A Microsoft Excel workbook is a file that contains one or more worksheets. A worksheet is the primary document that allows you to store and work with data. It is sometimes referred to as a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.

9 SPS Technology Department9 Created 09/01/2006 Revised 8/21/2014 Workbook -vs.- Worksheet A Workbook by default has 3 worksheets To create an additional Worksheet within a Workbook  Menu Bar>Insert>Worksh eet  A Worksheet always insert to the left.

10 SPS Technology Department10 Created 09/01/2006 Revised 8/21/2014 Naming a Worksheet Put cursor over Sheet Tab Right Click and pick Rename from Pop-up Menu Type in an Worksheet name

11 SPS Technology Department11 Created 09/01/2006 Revised 8/21/2014 Columns, Rows, Cells 1.Columns labeled A, B, C... 2.Rows labeled 1, 2, Cell - where Columns and Rows Intersected A1, C25, D32....

12 SPS Technology Department12 Created 09/01/2006 Revised 8/21/2014 Resizing Columns and Rows Resize a row - by dragging the line below the label of the row you would like to resize. Resize a column - by dragging the line to the right of the label corresponding to the column you want to resize. Demo

13 SPS Technology Department13 Created 09/01/2006 Revised 8/21/2014 You Only Need To Resize Columns To Resolve This Problem

14 SPS Technology Department14 Created 09/01/2006 Revised 8/21/2014 Numbers by default - right aligned Labels/Words by default - left aligned Data can be centered aligned – highlight data, select center alignment button on Formatting Toolbar. Alignment Of Data Within Cells 7782 PD Center Student Name

15 SPS Technology Department15 Created 09/01/2006 Revised 8/21/2014 Alignment Of Data Using Toolbar Icons Highlight Cells You Wish To Format Alignment Icons

16 SPS Technology Department16 Created 09/01/2006 Revised 8/21/2014 Centering Column Headings Highlight Column Headings and Select Center Icon on Formatting Toolbar

17 SPS Technology Department17 Created 09/01/2006 Revised 8/21/2014 Merge Columns and Center Headings Merge and Center Headings over multiple Columns 1.Type Data in First Column of data 2.Highlight all Columns you wish to center over 3.Click on Icon in Formatting Toolbar

18 SPS Technology Department18 Created 09/01/2006 Revised 8/21/2014 Formatting Options Using Menu Bar 1.Highlight Cells You Wish To Format 2.Click Format then Cells on Menu Bar

19 SPS Technology Department19 Created 09/01/2006 Revised 8/21/2014 Select Data Category

20 SPS Technology Department20 Created 09/01/2006 Revised 8/21/2014

21 SPS Technology Department21 Created 09/01/2006 Revised 8/21/2014

22 SPS Technology Department22 Created 09/01/2006 Revised 8/21/2014 Sorting Data Watch Online Video on Microsoft Excel Tutorials from Data Sorting

23 SPS Technology Department23 Created 09/01/2006 Revised 8/21/2014 Sort Data in a Column Highlight Entire Column Or Row You Wish To Sort Sort AscendingSort Descending

24 SPS Technology Department24 Created 09/01/2006 Revised 8/21/2014 Sorting all Data in Worksheet Highlight entire worksheet by selecting the blank area above the row 1 Menu Bar>Data>Sort Primary Sort  Secondary Sort

25 SPS Technology Department25 Created 09/01/2006 Revised 8/21/2014 Performing Basic Calculations Using Formulas

26 SPS Technology Department26 Created 09/01/2006 Revised 8/21/2014 Summing Cells and Ranges

27 SPS Technology Department27 Created 09/01/2006 Revised 8/21/2014 Formula Bar Click to place the cursor into the Formula Bar so that you can perform or edit an equation. =A2+A3 Will total up values in cells =A2+A3

28 SPS Technology Department28 Created 09/01/2006 Revised 8/21/2014 Using Auto Sum Feature Excel allows you to quickly find the total of a column or row of Numbers using the Auto Sum Feature Highlight the Column or Row and then click on Auto Sum

29 SPS Technology Department29 Created 09/01/2006 Revised 8/21/2014 You can access other formula functions in the AUTO SUM Feature

30 SPS Technology Department30 Created 09/01/2006 Revised 8/21/2014 Deleting and Inserting Columns and Rows Highlight the row or column to delete  MenuBar>Edit>Delete Insert - Highlight a row or column  MenuBar>Insert>Row or Column  Will be inserted to the left of the column or above the row you have selected.

31 SPS Technology Department31 Created 09/01/2006 Revised 8/21/2014 MenuBar>Edit>Delete MenuBar>Insert>Column Inserting or Deleting a Column Highlight Column

32 SPS Technology Department32 Created 09/01/2006 Revised 8/21/2014 MenuBar>Edit>Delete MenuBar>Insert>Row Inserting or Deleting a Row Highlight Row

33 SPS Technology Department33 Created 09/01/2006 Revised 8/21/2014 File>Page Setup

34 SPS Technology Department34 Created 09/01/2006 Revised 8/21/2014 File>Page Setup

35 SPS Technology Department35 Created 09/01/2006 Revised 8/21/2014 File>Page Setup

36 SPS Technology Department36 Created 09/01/2006 Revised 8/21/2014 File>Page Setup

37 SPS Technology Department37 Created 09/01/2006 Revised 8/21/2014 Saving a Workbook When you save a workbook all worksheets will be saved automatically. Files > Save As... Save in: (desktop) File name: (give meaningful name)

38 SPS Technology Department38 Created 09/01/2006 Revised 8/21/2014 Where document is being saved Name of Workbook

39 SPS Technology Department39 Created 09/01/2006 Revised 8/21/2014 Print Preview Standard Toolbar>File>Print Preview If more than one page, Next will be available You cannot make Corrections In Print Preview, click Close

40 SPS Technology Department40 Created 09/01/2006 Revised 8/21/2014 Printing a Workbook Standard Toolbar>File>Print… Name of Printer

41 SPS Technology Department41 Created 09/01/2006 Revised 8/21/2014 Your Turn Create a worksheet for  Book Inventory  Equipment Inventory  Class List  Attendance Sheets

42 SPS Technology Department42 Created 09/01/2006 Revised 8/21/2014 Links for Learning Online Microsoft Excel Resources Florida Gulf Coast University  Western Carolina University  Microsoft Office Online – Excel 2003 courses Get to Know Excel: Create your first workbook 

43 SPS Technology Department43 Created 09/01/2006 Revised 8/21/2014 References Caughlin, J. (2002). Excel Workshop for Teachers. Watertown, MA: Tom Snyder Productions.

44 SPS Technology Department44 Created 09/01/2006 Revised 8/21/2014 Rubric Excel I Teacher Name: _____________________________________ Student Name: ________________________________________ CATEGORY4321 Creation of spreadsheetDemonstrates mastery over the process of creating a spreadsheet Carries out the creation of a new spreadsheet without significant error Makes significant errors when creating a spreadsheet. Makes critical errors when creating a spreadsheet Utilization of spreadsheet information Demonstrates mastery over the process of utilizing spreadsheet information. Carries out the use of spreadsheet information without significant error Makes significant errors when using spreadsheet information Makes critical errors when using spreadsheet information Formulas Demonstrates mastery over the process for utilizing formulas in a spreadsheet Carries out the use of formulas without significant error Makes significant errors when using formulas Makes critical errors when using formulas. Functions Demonstrates mastery over the process for using spreadsheet functions (e.g., sort, filter, find) Carries out the use of using spreadsheet functions. Makes signification errors when using the functions. Makes critical errors when using functions.


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