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Created 4-26-10 Revised 1-13-11 Office of Information, Technology and Accountability 1 Microsoft Access Combos & Command Boxes.

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Presentation on theme: "Created 4-26-10 Revised 1-13-11 Office of Information, Technology and Accountability 1 Microsoft Access Combos & Command Boxes."— Presentation transcript:

1 Created Revised Office of Information, Technology and Accountability 1 Microsoft Access Combos & Command Boxes

2 Office of Information, Technology and Accountability 2 Created Revised While Waiting (Do Now) Launch Access Create a Blank Database Name and Save Database to Desktop

3 Office of Information, Technology and Accountability 3 Created Revised Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions

4 Office of Information, Technology and Accountability 4 Created Revised Digital Citizenship Links spx spx

5 Office of Information, Technology and Accountability 5 Created Revised Standards Addressed Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

6 Office of Information, Technology and Accountability 6 Created Revised Introduction to Access Combo Boxes By the end of this session you will know and be able to:  Describe the function of combo boxes  Create combo boxes in database  Use combo wizard to apply various options in the combo box Store and save the values in the field Use the command buttons Use command buttons wizards. Create and print a report

7 Office of Information, Technology and Accountability 7 Created Revised You will demonstrate this by ~ Create a Database called Address Book Create a Table called TblAddressBook Create a table called TblZipcodes Fields for TblAddressBook as: FirstName, LastName, Address, City, State, ZipCode Enter the following zip codes into TblZipCode Create a form to enter records for TblAddressBook Create a combo box for zip codes Create a control button to save record Inputting data to create 10 records

8 To Launch Microsoft Access Office of Information, Technology and Accountability 8 Created Revised Taskbar Start Button Programs Microsoft Access

9 Creating a Database Select Blank Database Created Revised Office of Information, Technology and Accountability

10 Saving a Database Give it a name and find a specific folder to save the database. Created Revised Office of Information, Technology and Accountability

11 Databases are create with a variety of objects Database can consist of many objects: Tables Queries Forms Report Created Revised Office of Information, Technology and Accountability

12 Create and save a table Office of Information, Technology and Accountability 12 Created Revised

13 Create a Form Office of Information, Technology and Accountability 13 Created Revised

14 Creating Combo Boxes within a Database Created Revised Office of Information, Technology and Accountability

15 Video Tutorial for Combo and List boxes from Microsoft help/create-a-list-of-choices-by-using-a- list-box-or-combo-box- HA aspx?CTT=1 help/create-a-list-of-choices-by-using-a- list-box-or-combo-box- HA aspx?CTT=1 help/video-add-a-combo-box-or-drop- down-list-on-an-access-form- VA aspx?CTT=1 help/video-add-a-combo-box-or-drop- down-list-on-an-access-form- VA aspx?CTT=1 Office of Information, Technology and Accountability 15 Created Revised

16 List and Combo Boxes If there are small, finite number of values for a certain field on a form, using combo or list boxes may be a quicker and easier way of entering data. These two control types differ in the number of values they display. List values are all displayed while the combo box values are not displayed until the arrow button is clicked to open it as shown in these examples: Created Revised Office of Information, Technology and Accountability

17 Creating a combo box Click Create Tab Click Form Using Wizard Open the form in Design View. Select Design tab, make sure Use Control Wizards is selected Click combo box tool button and draw the outline on the form. The combo box wizard dialog box will appear. You will get values from a table. Created Revised Office of Information, Technology and Accountability

18 Depending on your choice in the first dialog box, the next options will vary Click Next > and choose fields from the table or query. Click Next > to proceed. Created Revised Office of Information, Technology and Accountability

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22 Type the caption for the option group and click Finish. Created Revised Office of Information, Technology and Accountability Command Buttons Using a wizard- By using the Command Button Wizard, you can quickly create command buttons that do a variety of tasks, such as closing the form, opening a report, finding a record, or running a macro. Right-click the form in the Navigation Pane, and then click Design view on the shortcut menu.

23 Command Buttons Created Revised Office of Information, Technology and Accountability On the Design tab, in the Controls group, ensure that Use Control Wizards is selected. On the Design tab, in the Controls group, click Button. In the design grid, click where you want the command button to be inserted. The Command Button Wizard starts.

24 Command Buttons Created Revised Office of Information, Technology and Accountability Follow the directions in the wizard. On the last page, click Finish. The wizard creates the command button and embeds a macro in the button's On Click property. The macro contains actions that perform the task you chose in the wizard.

25 Command Buttons Created Revised Office of Information, Technology and Accountability On the Event tab of the property sheet, [Event procedure] should be displayed in the On Click property box.

26 Office of Information, Technology and Accountability 26 Created Revised Your Turn Create a Database called Address Book Create a Table called Address Book Table Define Fields as: First Name, Last Name, Address, City, State, Zip Input 10 records Create a combo box for zip codes Create a command button

27 Office of Information, Technology and Accountability 27 Created Revised Word I CATEGORY4321 Database Able to create a database with various combo boxes independently. Able to create a combo with lots of help. Able to create combo box in a database Not able to create a database or combo box. Combo Boxes Able to do functions in combo boxes within a database. Use combo box wizard to apply various options in a combo box. Able to do all the functions in combo box but not able to do list boxes. Use the wizard and apply two options in a combo box. Able to do all the functions in combo box but not able to do list boxes. Not able to create a combo box or list box Command buttons Used command buttons and command wizards. Use check boxes and option buttons to display yes/no, true/false, or on/off values. Used command buttons and command wizards. Use check boxes but didn ’ t use option buttons to display yes/no, or on/off values. Used command buttons and command wizards. Did not use command buttons or wizards. ACCESS COMBO BOXES RUBRIC

28 Office of Information, Technology and Accountability 28 Created Revised Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: list-box-or-combo-box-HA aspx?CTT=1 list-box-or-combo-box-HA aspx?CTT=1 down-list-on-an-access-form-VA aspx?CTT=1 down-list-on-an-access-form-VA aspx?CTT=1


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