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Office of Information, Technology and Accountability Advanced Microsoft Word - 2010 Created 01/09/2007 Revised 11/29/2011 1.

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Presentation on theme: "Office of Information, Technology and Accountability Advanced Microsoft Word - 2010 Created 01/09/2007 Revised 11/29/2011 1."— Presentation transcript:

1 Office of Information, Technology and Accountability Advanced Microsoft Word Created 01/09/2007 Revised 11/29/2011 1

2 Office of Information, Technology and Accountability 2 Created 01/09/2007 Revised 11/29/2011 While you are Waiting: Launch Word Create a Blank Document Insert a table with a border and a graphic Create a header and a footer

3 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions Created 01/09/2007 Revised 11/29/ Office of Information, Technology and Accountability

4 Digital Citizenship Links: Created 01/09/2007 Revised 11/29/ Office of Information, Technology and Accountability

5 5 Created 01/09/2007 Revised 11/29/2011 Standards Addressed: Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

6 Office of Information, Technology and Accountability 6 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word By the end of this session you will know and be able to: Save, retrieve, load, and import a word processing document in different file formats (e.g., RTF, HTML). Import, export, and link data between word processing documents and other applications. Send attachments Forms Mail merge Hyperlinks Apply advanced formatting and page layout features (e.g., columns, templates, and styles) to improve the appearance of word processing documents. Watermark Section breaks Tables Use special features appropriately (e.g., footnotes, track changes, insert comments, search and replace, keyboard shortcuts).

7 Office of Information, Technology and Accountability 7 Created 01/09/2007 Revised 11/29/2011 Creating a Newsletter with 3 columns Embedded Table Graphics Watermark Hyperlinks Section Breaks Tables Advanced Microsoft Word You Will Demonstrate This By ~

8 Office of Information, Technology and Accountability 8 Created 01/09/2007 Revised 11/29/2011 Microsoft Online Courses: Short narrations for various Microsoft Office tasks Available 24/7 Links are included throughout this PowerPoint Microsoft Online Courses or Web Address Advanced Microsoft Word

9 Office of Information, Technology and Accountability 9 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word File: save as File name: Save as type:

10 Office of Information, Technology and Accountability 10 Created 01/09/2007 Revised 11/29/2011 Layout: You can layout text or a story in newsletters, brochures, and flyers by either using predesigned templates or creating newsletter- style columns or linked text boxes text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document. Advanced Microsoft Word

11 Office of Information, Technology and Accountability 11 Created 01/09/2007 Revised 11/29/2011 Layout: Text Boxes Insert Tab>Text Boxes Icon on Ribbon Advanced Microsoft Word Text boxes offer more flexibility in linking and inserting graphics

12 Advanced Microsoft Word Layout: Columns Page Layout Tab>Columns Icon on Ribbon Office of Information, Technology and Accountability12 Created 01/09/2007 Revised 11/29/2011

13 Advanced Microsoft Word Layout: Page Orientation Page Layout Tab>Orientation Landscape versus Portrait Office of Information, Technology and Accountability13 Created 01/09/2007 Revised 11/29/2011

14 Office of Information, Technology and Accountability 14 Created 01/09/2007 Revised 11/29/2011 Tiling Windows: Show multiple documents or applications simultaneously Right-click the background of the Windows taskbar, and then click Tile Windows Horizontally or Tile Windows Vertically on the shortcut menu. Advanced Microsoft Word

15 Office of Information, Technology and Accountability 15 Created 01/09/2007 Revised 11/29/2011 Watermarks: Purpose Watermarks are a subtle but effective way to distinguish a Word document to identify it as a draft, for example, or as a sensitive item that should not be copied or circulated. You can even create a picture watermark using your favorite photo. Since a watermark appears "washed out" in the background of a page, it can stay inconspicuous while still remaining clearly visible. Advanced Microsoft Word

16 Office of Information, Technology and Accountability 16 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word Watermarks found on Page Layout tab

17 Office of Information, Technology and Accountability 17 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word Watermarks using a graphic

18 Office of Information, Technology and Accountability 18 Created 01/09/2007 Revised 11/29/2011 Hyperlinks are created automatically when you type the address of an existing Web page Hyperlinks will appear in a color and underlined. When you clicked on the link it will go directly to that web site. Hyperlinks can be created by selecting the text or graphic you want to display as the hyperlink then click Insert tab and click on the Hyperlink icon Advanced Microsoft Word Hyperlinks

19 Office of Information, Technology and Accountability 19 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word Hyperlinks – creating

20 Breaks – Page and Section Office of Information, Technology and Accountability 20 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word

21 Office of Information, Technology and Accountability 21 Created 01/09/2007 Revised 11/29/2011 Breaks: Advanced Microsoft Word

22 Office of Information, Technology and Accountability 22 Created 01/09/2007 Revised 11/29/2011 Facilitate online reviews and allows user to make and view tracked changes and comments tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane In order to preserve the layout of your document, Word shows some markup elements in the text of the document, while others are displayed in balloons that appear in the margin. Balloons show insertions, deletions, formatting changes, and comments. Advanced Microsoft Word Track Changes

23 Office of Information, Technology and Accountability 23 Created 01/09/2007 Revised 11/29/2011 Tracking Changes: With the Track Changes feature turned on, each insertion, deletion, or formatting change that a reviewer makes is tracked. The documents owner can review tracked changes, and accept or reject each change. As you review the comments, in order to remove them from the document they must be deleted. Advanced Microsoft Word

24 Office of Information, Technology and Accountability 24 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word Track Changes

25 Office of Information, Technology and Accountability 25 Created 01/09/2007 Revised 11/29/2011 Track Changes Options

26 Office of Information, Technology and Accountability 26 Created 01/09/2007 Revised 11/29/2011 Tables- Split A Table: To split a table in two, click the row that you want to be the first row of the second table. On the Table Tools Tab, select Layout Ribbon and click Split Table. Advanced Microsoft Word

27 Office of Information, Technology and Accountability 27 Created 01/09/2007 Revised 11/29/2011 Tables-Sorting Sorting: Select the list or table you want to sort. On the Table Tools tab, select Layout and click Sort. Select the Sort options you want. Advanced Microsoft Word Sort by more than one field inside a table In the sort dialog box list the fields you wish to sort on Be sure to indicate you have a Header Row

28 Office of Information, Technology and Accountability 28 Created 01/09/2007 Revised 11/29/2011 Tables-Sorting Sort Single Column in Table Select column you want to sort On the Table Tools tab, select Layout and click Sort. Select Options in Sort Dialog Box Advanced Microsoft Word Select Sort Column only

29 Office of Information, Technology and Accountability 29 Created 01/09/2007 Revised 11/29/2011 Tables- Page Breaks: Prevent a table row from breaking across pages Click the table. On the Table menu, click Table Properties, and then click the Row tab. Clear the Allow row to break across pages check box. Advanced Microsoft Word Force a table to break across pages at a particular row Click the row you want to appear on the next page. Press CTRL+ENTER.

30 Office of Information, Technology and Accountability 30 Created 01/09/2007 Revised 11/29/2011 Tables: Repeat A Table Heading On Subsequent Pages: Repeated Header Rows are visible only in print layout view or when you print the document. Select the heading row or rows. The selection must include the first row of the table. Select the Table Tools Layout tab, click Repeat Header Rows. Note: Microsoft Word automatically repeats table headings on new pages that result from automatic page breaks. Word does not repeat a heading if you insert a manual page break within a table. Advanced Microsoft Word

31 Send Attachments: Office of Information, Technology and Accountability 31 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word

32 Office of Information, Technology and Accountability 32 Created 01/09/2007 Revised 11/29/2011 Forms: Forms are documents that contains fill-in blanks, or form fields, in which you can fill in information. For example: you can create an online registration form in Microsoft Word that utilizes drop-down menus from which users can select entries. Several tasks must be completed to create a form Creating Forms – online help HA aspx?CTT=1 Advanced Microsoft Word

33 Forms: Display the Developer tab Office of Information, Technology and Accountability 33 Created 01/09/2007 Revised 11/29/2011 Advanced Microsoft Word

34 Advanced Microsoft Word Developer Ribbon Office of Information, Technology and Accountability34 Created 01/09/2007 Revised 11/29/2011 Controls 1.Combo Box Control 2.Drop-Down List Control 3.Plain Text 4.Rich Text 5.Date Picker Control 6.Check Box Control

35 Office of Information, Technology and Accountability 35 Created 01/09/2007 Revised 11/29/2011 Forms: The next step is to Create a template. Open a new document or template that you want to base the template on. On the File menu, click Save As. In the Save as type box, click Document Template. In the File name box, type a meaningful name for the new template, and then click Save. Advanced Microsoft Word

36 Office of Information, Technology and Accountability 36 Created 01/09/2007 Revised 11/29/2011 Forms – How to: Add fields for text boxes, check boxes, and drop-down lists. Select Design Mode Click where you want to insert the form field. Insert a field where users can enter text. Developer Ribbon, Controls section select Plain or Rich Text. Be sure to put some type of label above the control Advanced Microsoft Word

37 Office of Information, Technology and Accountability 37 Created 01/09/2007 Revised 11/29/2011 Mail Merge: Step 1: Set up main document Step 2: Connect to a data file and select records Step 3: Add fields to the main document Step 4: Preview the merge and then complete it letters-and-other-documents-HA aspx?CTT=1 The power of mail merge: Mail Merge feature should be utilized when you want to create a set of documents that are essentially the same, but where each document contains unique elements. For example, in a letter that announces a new product, your company logo and the text about the product will appear in each letter, and the address and greeting line will be different in each letter. Advanced Microsoft Word

38 Office of Information, Technology and Accountability 38 Created 01/09/2007 Revised 11/29/2011 Your Turn!!! Create a Newsletter with the following criteria: Advanced Microsoft Word 3 columns Embedded Table Graphics Watermark Hyperlinks Section breaks Tables

39 Office of Information, Technology and Accountability 39 Created 01/09/2007 Revised 11/29/2011 Rubric CATEGORY4321 Content - AccuracyAll facts in the newsletter are accurate % of the facts in the newsletter are accurate % of the facts in the newsletter are accurate. Fewer than 80% of the facts in the newsletter are accurate. Graphics/PicturesGraphics go well with the text and there is a good mix of text and graphics. Graphics go well with the text, but there are so many that they distract from the text. Graphics go well with the text, but there are too few and the newsletter seems "text-heavy". Graphics do not go with the accompanying text or appear to be randomly chosen. Spelling & ProofreadingNo spelling errors remain after one person other than the typist reads and corrects the newsletter. No more than 1 spelling error remains after one person other than the typist reads and corrects the newsletter. No more than 3 spelling errors remain after one person other than the typist reads and corrects the newsletter. Several spelling errors in the newsletter. Writing - OrganizationEach section in the newsletter has a clear beginning, middle, and end. Almost all sections of the newsletter have a clear beginning, middle and end. Most sections of the newsletter have a clear beginning, middle and end. Less than half of the sections of the newsletter have a clear beginning, middle and end.

40 Resources: ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: Created 01/09/2007 Revised 11/29/ Office of Information, Technology and Accountability


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