Presentation on theme: "Achieving Success as Secretary Achieving Success as Secretary Club Leadership Training Session."— Presentation transcript:
Achieving Success as Secretary Achieving Success as Secretary Club Leadership Training Session
1 Help officers clearly understand their roles. Orient club members to better understand club officer roles. Aid members when evaluating current leaders for office. Facilitate communication when expectations differ. Standards for Success
2 Outside the Club Meeting Maintain an accurate membership roster. Give roster to the treasurer to submit with dues. Mail club officer list to World Headquarters within 10 days after election. Handle general club correspondence.
3 Outside the Club Meeting Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions, and correspondence. Attend club executive committee meetings. Attend district-sponsored club officer training. Arrange for a replacement if unable to attend meetings. Prepare your successor for office.
4 At the Club Meeting Record and read meeting minutes. Greet members and guests.
5 Your Leadership Opportunity Set realistic and attainable goals. Plan how to accomplish the goals. Delegate tasks as needed. Monitor progress toward goals. Coach team members when necessary.
6 Your Leadership Opportunity Understand what motivates each person. Focus on the benefit to the individual. Make expectations clear. Recognize their work. Be a leader. Motivation
7 Your Leadership Opportunity 1. Decide what to delegate. 2. Decide who will do the task. 3. Assign responsibility. 4. Grant authority. 5. Establish accountability. Five Steps to Delegation
8 Your Leadership Opportunity Lack of confidence in others Fear of losing control Selfishness Insecurity Reluctance Barriers to Delegation
9 Your Leadership Opportunity 1.Agree that a problem exists. 2.Discuss solutions. 3.Agree on an action. 4.Follow up. Four Steps to Coaching
11 Record Meeting Minutes Laptop computer Voice recorder Whiteboard or flipchart Paper and pen Tools for Taking Notes
12 Record Meeting Minutes Use the meeting agenda and the Record of Regular Meeting form. Adapt the form for executive committee and other meetings. Create a diagram of where each person is seated during the meeting. Record key themes of discussions. Use bullet points. Ensure that your notes will be clear to everyone. Double check your facts, proofread, and spell check the minutes. Suggestions for Recording Minutes
13 Recording Meeting Minutes Transcribe minutes as soon as possible. Use a consistent format and standard verbiage. Add long reports or supplemental material to the minutes as an appendix. Record the date and sign your name. File minutes chronologically. Transcribing Minutes
14 Discussion Exercises Submitting Forms and When Dues are Due