Presentation on theme: "Speaking Network/ Toastmasters"— Presentation transcript:
1 Speaking Network/ Toastmasters Officers’ Roles and Responsibilities1
2 The mission of a Toastmasters Club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self-confidence and personal growth.The Toastmasters educational program includes a leadership track, where you acquire and practice the skills necessary to be an effective leader. You can serve as a club leader, developing skills in planning, training, motivating and managing. You even can become a district leader, where these skills are further enhanced.
3 As a member of Toastmasters, you have an opportunity to serve and learn in many capacities. By participating in the club’s Executive Committee, taking on the responsibility for meeting quality and the long-term success of the club, you will acquire well-rounded skills not only in communication, but also in leadership. Serving as a club officer would also count toward your achievement of a Competent Leader award.Take advantage of the outstanding leadership development opportunities within Toastmasters!
4 The President Leads your club by promoting excellence Presides over club meetingsChairs Executive Committee and conducts club businessUses the Distinguished Club Program/Club Success Plan as a management toolAttends Toastmaster training sessions and participates at district council meetingsPrepares and submits semiannual reports, to be received at world headquarters by April 10 and October 10Votes at the regional conference and international convention, or tenders proxy to the district.Is a member of the area and district councilTakes Team Bank's e-learning trainingRepresents club at Team Bank’s Speaking Network meetingsPrepares his or her successor for office2
5 The Vice President Education Plans dynamic club meetingsPromotes the Toastmasters educational program to club membersOrients new members to the Toastmasters program and to the clubMakes sure all members understand the importance of excellent evaluations and know how to evaluateArranges for Speechcraft and other Success/Leadership Programs to be conducted inside or outside of the clubArranges for the club to conduct youth leadership programsEncourages members to participate in other Toastmasters activities and programsAdministers speech contestsOrganizes a speakers bureauChairs the Education CommitteePresides in the absence of the presidentAttends and votes at area and district council meetingsTakes Team Bank's e-learning training and Toastmasters’ trainingVotes at regional and international business meetings3
6 The Vice President Membership Builds club membershipIncreases member satisfactionPrepares the semiannual membership reportChairs the Membership CommitteeAttends and participates in Executive Committee meetingsAttends and votes at area council meetingsTakes Team Bank's e-learning training and Toastmasters’ training4
7 The Vice President Public Relations Plans a public relations programPrepares publicity materialsProduces a club bulletinWrites for the company publicationChairs the Public Relations CommitteeAttends and participates in Executive Committee meetingsAttends and votes at area council meetingsTakes Team Bank's e-learning training and Toastmasters’ training5
8 The Secretary Maintains an accurate membership roster Records and reads meeting minutesAssists with the semiannual membership reportReports new officers to world headquartersPrepares and mails orders for Toastmasters suppliesCirculates TIPS (newsletter), the supply catalog and The Toastmaster (magazine)Keeps the club constitution and bylawsMaintains general club correspondenceTakes Team Bank's e-learning training and Toastmasters’ training6
9 The Treasurer Prepares an annual budget for the club Provides the bank with a new signature cardNotifies each club member in writing of dues payableCollects payable dues and feesIssues checks to world headquarters for semiannual membership dues/new member feesPays all bills promptlyKeeps complete and accurate records of all financial transactionsPresents a verbal and written financial report monthlySubmits club accounts for auditResponds to Internal Revenue Service or other government agency inquiries and makes sure the club has an employer's identification number (United States only)Takes Team Bank's e-learning training and Toastmasters’ training7
10 The Sergeant-at-Arms Arranges room and equipment for each meeting Greets all guests and members at each meetingArranges for food service at meal meetingsCollects ballots and tallies votes for awardsMaintains all club equipment and materialsChairs the Social and Reception CommitteeAttends and participates in Executive Committee meetingsTakes Team Bank's e-learning training and Toastmasters’ training8
11 The Immediate Past President Chairs the Nominating CommitteeHelps with the Distinguished Club Program/Club Success PlanPromotes the club's efforts to become a Distinguished ClubProvides guidance and serves as a resource to club officers and membersTakes Team Bank's e-learning training and Toastmasters’ training9
12 For more information, see pages of your Toastmasters Communication and Leadership Program manual.10
13 Competent Leader (CL) Award To be eligible for this award, you must have:Achieved Competent Toastmaster awardServed at least six months (June 1 through December 31, or January 1 through June 30) as a club officer (president, vice president education, vice president membership, vice president public relations, secretary, treasurer or sergeant- at-arms) and participated in the preparation of a Club Success Plan while serving in this officeWhile a club officer, participated in a district-sponsored club officer training programConducted any two programs from the Successful Club Series11
14 Remember: Nominations are due to ________ by _____a. m. /p. m Remember: Nominations are due to ________ by _____a.m./p.m. on _______________!