Presentation on theme: "Understanding CJIS Online"— Presentation transcript:
1 Understanding CJIS Online For CJIS Security Awareness training & testing
2 Navigating the CJIS Online site Walking you through the CJIS Online system:Logging in as an agency administratorSetting up user accountsModifying user accounts:In-activating usersResetting login credentialsRelaying user login credentials & testing instructionsGenerating & reviewing test activity repots.The CJIS Online system is addressed in LEDS Rep Chapter 08 – CJIS Security Awareness Training.
3 CJIS Online is for your level 1 & 3 users It is your agencies responsibility to maintain CJIS Security Awareness training documentation.CJIS Security Awareness training shall be required within six months of initial assignment, and biennially thereafter, for all personnel who have access to CJI.If your employee is not LEDS Certified they will need to be entered into CJIS Online:Level 1: Physical AccessLevel 3: Personnel with Information Technology rolesOSP has provided a way for agencies to maintain your records online using the CJIS Online Portal.
4 Physical Access (Level 1) Question: Who has physical access?Answer: Anyone who has unescorted (eyes on at all times) access to areas that process or store CJI. Common examples include the following roles:JanitorsBuilding maintenanceRadio technician vendorsAnyone given unfettered walking access to your secured location.
5 Personnel with Information Technology roles (Level 3) Question: What does this mean? Answer: Anyone that has unescorted access to networking equipment such as: routers switches and hubs or servers processing or storing CJI. Access can be as simple a key to the door that secures this equipment. This can also be as complex as vendors with VPN access (unescorted) to systems that process CJI.
6 Login to the CJIS Online Login to CJIS Online as an agency: https://www.cjisonline.com/index.cgiIf you cannot login call or LEDS Training to set your password:orAgencies can set only one admin. for CJIS online.
7 Login to the CJIS Online Your login credentials are unique to your and your agency:
8 CJIS Online – Agency options This is your agency home screen listing all the options available to youAdministrate your agency, add vendors and run reports.
9 Setting up new CJIS Online users To add new users, go to IT & Agency User Admin:
10 Setting up new CJIS Online users Your existing users will be listed alphabetically.You can add new users by clicking on the “Add New IT or Agency Employee” button:
11 Setting up new CJIS Online users You will need to provide the below information for new users. The fields with an asterisk are the only required fields.You will be asked to assign the user with either level 1 or 3 level training.Remember LEDS users are level 2, their CJIS training is covered during their online recertification process. You do not need to setup CJIS accounts for LEDS staff.You can set the password to any secure password appropriate for your agency. Make a note of the employees login credentials – you will be relaying them so they can start the training process.
12 If the new account is rejected If you get an error message saying this is a duplicate record, this means this user has already been created by another agency. LEDS Training can either transfer the user to be active for your ORI or in the case of vendors send you the credentials for your records. Do not create duplicate user accounts.
13 Setting up new CJIS Online users Your newly added employee will now be listed in your IT & Agency Employees list.You may click on the magnifying glass to view their record, edit their credentials or inactivate them.
14 Setting up new CJIS Online users You can edit your employees CJIS Online training file including their name, login credentials, you can add training and certification history and update their fingerprint date.
15 Email the new CJIS user and relay their login credentials
16 Level 1 & Level 3 users will login as “It & Agency Users” https://www.cjisonline.com/index.cgi
17 Setting up new CJIS Online users As directed in your , after logging in the users will first complete the training modules, then they will complete their test. Users must score at least 70% to pass the test and will have 1 hour to answer the 25 randomly selected questions. If they do not pass the test they must wait 1 hour before trying again.
18 Completion of training & testing Upon successful completion (70% or better) of the CJIS Online testing the user will get a certificate of completion. This user is now certified for two (2) years. Upon expiration the user will need to complete the training and & testing process all over again – there is no recertification for CJIS Security Trainnig.
19 Monitoring testing activity Logging in as a “Local Agency Admin” you can also run reports to monitor your agencies testing activity.
20 Monitoring testing activity Regularly reviewing your certification expiration report gives you an agency wide perspective of your upcoming expiration dates. Be proactive and administer training & testing reminders 60 days in advance to give your users plenty of time to complete the testing process.
21 Setting up new CJIS Online users This command will generate a list of all the expiration dates for yourentire agency including active employees with no training history.
22 Monitoring testing activity This report will list all the dates in the database for your agency.Pay special attention to the employees you have created accountsfor but how have not completed the necessary training activity.
23 Questions?Reference LEDS Rep Chapter 08 – CJIS Security Awareness Training for more information.
24 Contact InfoJennifer Hlad, LEDS Training Specialist (Desk) (Fax) Greg Verharst, CJIS Information Security Officer Ext (Desk) (Fax)