1. 2012 BQCL AGM Blue Quill Community League Annual General Meeting November 15, 2012 7:00 to 9:00 p.m. Chaired by: Andrew Happer, P.Eng. BQCL President

2. 2012 BQCL AGM Agenda Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

3. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

4. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

5. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

6. 2012 BQCL AGM Financial Report  Actual vs. Budget 2011/12 Actual 2011/12 Budget $ Over Budget Income248,440244,0204,420 Expenses194,323177,900-16,423 Net Income54,11766,120-12,003

7. 2012 BQCL AGM Financial Report  Revenue 2011/12 Actual 2011/12 Budget $ Over Budget 4002 · Membership Income9,3277,0002,327 4003 · Hall Rental Income18,31014,0004,310 4004 · Long Term Rental Income49,07046,5202,550 4005 · Program Revenue34,08540,000-5,915 4006 · Grants Income56,63064,000-7,370 4007 · Casino Income78,78070,0008,780 4012 – Events Income1,5232,500-977

8. 2012 BQCL AGM Financial Report  Expense Items 2011/12 Actual 2011/12 Budget $ Over Budget 6001 · Advertising Exp1,7833,000-1,217 6003 · Board Expenses1,0122,000-988 6005 · Membership Exp4,0543,500554 6011 · Events Exp5,8457,500-1,655 6015 · Program Exp27,55935,000-7,441 6025 · Office Supplies2,9121,5001,412

9. 2012 BQCL AGM Financial Report  Expense Items 2011/12 Actual 2011/12 Budget $ Over Budget 6030 · Hall Expenses6592,500-1,841 6035 · Publications4,9215,500-579 6075 · Wages49,85561,400-11,545 6150 · R & M Expense54,44615,00039,446 6190 · Utilities20,57721,500-923 6640 – Telephone & Internet2,0071,800207

10. 2012 BQCL AGM Financial Report 31 Aug 1231 Aug 11$ Change 1015 · TD Casino76,79622,24354,553 1110 · TD General Account157,777149,8997,878 Total234,573172,14262,431  Bank Accounts

11. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

12. 2012 BQCL AGM Financial Report  2012/13 Proposed Budget 2012/13 Budget 2011/12 Actual 2011/12 Budget Income154,120248,440244,020 Expenses165,400194,323177,900 Net Income-11,28054,11766,120

13. 2012 BQCL AGM Financial Report  2012/13 Proposed Capital Budget DescriptionAmount Sump pit and pump in electrical room$ 4,000 Replace front hallway water fountain$ 3,000 Tables, chairs, and tabletop lectern$ 10,000 Large access gate on rink$ 3,000 Replace light fixtures in main hall$ 10,000 TOTAL$30,000

14. 2012 BQCL AGM Financial Report  Capital Items on horizon Sand volleyball courts Flat roof replacement Roof terrace development Front hallway office development Elevator/lift

15. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

16. 2012 BQCL AGM Transportation Ad-Hoc Committee  From 2011 AGM: “…moved that a Transportation / Development committee be established with appropriate sub- committees to develop a plan of action that addresses concerns of the community and that reports to the Board on a monthly basis, existing for one year, to be reviewed at the 2012 AGM. Activities will include surveying other groups and community leagues, and the Committee will plan, investigate and make recommendations to the Board…”

17. 2012 BQCL AGM Transportation Ad-Hoc Committee  Ad-Hoc Committee: Chaired by Civics Director (Neil Dunwald) Vice-chair (Frank Wong)  Sub-committees: Restricted residential parking  Blue Quill Proper (Peter Seres)  Skyrattler (Tim Battle) Surplus school sites & FTHB (Richard Hughes) Cycling transportation corridor (Brenda Pullen) Transit Oriented Development (Art Peterson)

18. 2012 BQCL AGM Transportation Ad-Hoc Committee  From 2011 AGM: “..moved that the Transportation / Development committee also determine the cost for each of four surplus land sites in BQ if those sites were to be maintained as parkland…”

19. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

20. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee Year in Review  Elections – BQCL Board  Door prize draw  Wine and cheese

21. 2012 BQCL AGM The BQCL Mission Statement The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

22. 2012 BQCL AGM Board Organizational Chart President Vice President Treasurer Secretary Sports Director Program Director Civics Director Membership/Volunteerism Fundraising Director Publicity Director Administrator Facilities Director Social Director Past President

23. 2012 BQCL AGM Directors’ Organizations Publicity Director Newsletter Editor Hugh Calder – Community Views Webmaster Social Director Event Coordinator Event Coordinator Event Coordinator Program Director Belly dancing Instructor Taekwon-do Instructor Mom’s & Tot’s Group

24. 2012 BQCL AGM Directors’ Organizations Sports Director Soccer Coordinator Tennis Coordinator Other Sports Co-ordinators Facilities Director Rink Manager Custodian & Janitor Hall Rental Coordinator

25. 2012 BQCL AGM Our Community  Where we are located

26. 2012 BQCL AGM Our Community

27. 2012 BQCL AGM Our Community  League Founded in 1979  Hall facility was built in 1982  Number of Residents: 10,447  Number of homes: 4,835 Blue Quill: 4,568 (2,042 homes) Blue Quill Estates: 1,296 (565 homes) Skyrattler: 1,947 (1,172 homes) Sweet Grass: 2,636 (1,056 homes) * 2012 City of Edmonton Neighborhood Census (as found on City of Edmonton web site at http://www.edmonton.ca)

28. 2012 BQCL AGM Year in Review – Board  Operated with 11 Directors for most of the year  Thank you for your commitment:  Tom Anderson  Felice Bassie  Christine Brown  Neil Dunwald  Stephanie Dunstan-Adams  Sandra Higgins  At tonight’s AGM, 11 of 13 board positions need to be filled  Judy Moschuk  Tamara Senger  Garth Williams  Wendy Wu / Jenny Sun

29. 2012 BQCL AGM Year in Review – Executive  Community league is a business…  Between revenue and expenses, our cash flow this year was close to $450,000

30. 2012 BQCL AGM Year in Review – Civics  Director: Neil Dunwald Formed ad-hoc and SWAC transportation/development committees Campaigned for Restricted Residential Parking Launched BQ online Forum Organized Public Meeting on school sites within Blue Quill CL boundaries Organized Public All Candidate Forum for provincial candidates

31. 2012 BQCL AGM Year in Review – Civics  Director: Neil Dunwald Designed, distributed and completed Community Survey Program - 423 respondents Persuaded City to review its plans for Skyrattler Park Helped change city philosophy wrt On-Street Cycle Paths Participated in 2 day Public Hearing wrt developments on Blue Quill Park Negotiated a motion before City Council to move the proposed FTHB site to north site of Blue Quill Park

32. 2012 BQCL AGM Year in Review – Facilities  Director: Judy Moschuk Interior developments: Routine HVAC & fire safety systems maintenance 240V outlet for stove in basement New thermostats installed Lights fixed, new elec outlets installed Laminate flooring installed in loft Small dance studio floor was refinished Relocated fire bell in basement

33. 2012 BQCL AGM Year in Review – Facilities  Director: Judy Moschuk Interior developments (cont’d): Repaired interior door locks Installed shelving in the electrical room Replaced refrigerator in kitchen Renovated the BQCL office with carpeting, paint, new furniture

34. 2012 BQCL AGM Year in Review – Facilities  Director: Judy Moschuk Exterior developments: Ice rink maintenance Purchased new snow blower Replaced brush on snow brush Replaced burned out rink lights Replaced and re-painted rink boards Re-painted hockey net frames Sloped roofs reshingled Air conditioning compressors repaired Tennis court post repaired

35. 2012 BQCL AGM Year in Review – Fundraising  Director: VACANT We had no one in this role, which made it challenging to stay on top of grants Managed to get applications in for: 2011 City Operating Grant 2012 City Operating Grant 2012 Community League Infrastructure Grant 2012 Canada Summer Jobs Casino was held May 10 & 11, 2012: Thank you to all volunteers We received $76,713.59

36. 2012 BQCL AGM Year in Review – Membership  Director: Sandra Higgins We sold 317 memberships 281 Family memberships 23 Single memberships 13 Senior memberships We had a membership table at the Indoor Soccer registrations at Yellowbird Hall during their two-day event. We also had a membership table at the Southwest Farmers Market on two separate occasions this past summer. Gathered over 100 volunteers for various Blue Quill events during the year, including two casinos

37. 2012 BQCL AGM Year in Review – Programs  Director: Stephanie Dunstan-Adams Physical Activities:  Taekwon-do (pulled out partway through year)  Zumba (need a new instructor)  Bellydancing (ongoing)  Moms & Tots play group (need a new leader)  Green Shack playground leader  Tennis instructor Crafts:  All-day Scrapbooking Crops

38. 2012 BQCL AGM Year in Review – Kick-off Party

39. 2012 BQCL AGM Year in Review – Bellydancing

40. 2012 BQCL AGM Year in Review – Programs  Independently run programs at BQCL: Blue Quill 166 Scouts Edmonton Area Girl Guides of Canada Blue Quill Playschool Enjoy Life Church  Community Health & Wellness: Community League Swim on Saturdays and Sundays at Confederation Pool – 4:00 to 5:30 p.m. Show your membership card! Discounts on City of Edmonton recreational multi-use and annual passes

41. 2012 BQCL AGM Year in Review – Programs  Seniors Held a meeting with local seniors Attended meetings for the southwest seniors’ center development We’ve tried to get a defined Blue Quill senior’s representative  Liaison between our community league, SWESA and other southwest area seniors’ groups  Please let us know if you are a senior and interested in getting involved

42. 2012 BQCL AGM Year in Review – Programs  Worked towards getting other programs going: Personal life coaching Financial advice Parent-tot hoops-ercise Bollyrobics  We are open to trying new programs More information on the desires of our community is required

43. 2012 BQCL AGM Year in Review – Publicity  Director: Felice Bassie Worked closely with the Webmaster to maintain the website, adding submitted articles and removing those expired Submitted articles, news and events to the Community Views for each of the 10 printed issues each year

44. 2012 BQCL AGM Year in Review – Publicity  Director: Felice Bassie Changed the outdoor sign at the entrance to the parking lot with details on current events Second permanent sign is on 119 Street and is maintained by a community volunteer  Thank you to Jeff Rauch! Responded to all emails of people looking to publicize their news/events/businesses Assisted in planning and organization of league’s social events

45. 2012 BQCL AGM Year in Review – Social  Director: Tamara Senger Made sure we had lots of fun…

46. 2012 BQCL AGM Year in Review – Family Fun

47. 2012 BQCL AGM Year in Review – Vol Recog

48. 2012 BQCL AGM Year in Review – Vendor Fair

49. 2012 BQCL AGM Year in Review – Vendor Fair

50. 2012 BQCL AGM Year in Review – Vendor

51. 2012 BQCL AGM Year in Review – Vendor Fair

52. 2012 BQCL AGM Year in Review – Vendor Fair

53. 2012 BQCL AGM Year in Review – Vendor Fair

54. 2012 BQCL AGM Year in Review – Family Day

55. 2012 BQCL AGM Year in Review – Family Day

56. 2012 BQCL AGM Year in Review – Family Day

57. 2012 BQCL AGM Year in Review – Garage Sale

58. 2012 BQCL AGM Year in Review – Pub Night

59. 2012 BQCL AGM Year in Review – Seniors Bfast

60. 2012 BQCL AGM Year in Review – Kick-off Party

61. 2012 BQCL AGM Year in Review – Kick-off Party

62. 2012 BQCL AGM Year in Review – Kick-off Party

63. 2012 BQCL AGM Year in Review – Kick-off Party

64. 2012 BQCL AGM Year in Review – Kick-off Party

65. 2012 BQCL AGM Year in Review – Kick-off Party

66. 2012 BQCL AGM Year in Review – Kick-off Party

67. 2012 BQCL AGM Year in Review – Kick-off Party

68. 2012 BQCL AGM Year in Review – Kick-off Party

69. 2012 BQCL AGM Year in Review – Social Upcoming events: Saturday, Nov. 24 – Vendor Fair & Kids’ Christmas party Feb. 2013 – Family Day Winterfest Jun. 2013 – Summer Kick-off Sep. 2013 – Bandstand in the Park!

70. 2012 BQCL AGM Year in Review – Sports  Director: VACANT  Soccer: Barb Waldie  Janice Quinn Indoor - 09/11 to 03/12 had 5 teams (60 kids) Outdoor - 196 kids with 33 transferred over NO coaches for U10 girls or U12/U14 boys 36 coaches/assistants with 6 coaching 2 teams CHALLENGE: Getting coaches after U10 SUGGESTION: Have more training from the beginning so coaches are more confident at higher levels

71. 2012 BQCL AGM Year in Review – Sports 2013-all coaches have to take course as per EMSA Coaches T-shirts were a big hit and help: will need to get more medium and large Only 5% loss in equipment, but should always budget for replacement/supplemental equip. Tim Hortons sponsors Mighty Mites and U6 with jerseys; BMO has a U8 program, but no guarantee on color: more info to come! Revamping of Mighty Mites Program:  Perrin Beatty helped revamp the program into 4 groups of 6, 4-station training and 10 minute game, eliminating snack time-Big Hit!

72. 2012 BQCL AGM Year in Review – Sports  Indoor Soccer: Sept 2012 – March 2013 This year we have 4 teams playing with approx. 50 players 1 – little kickers 1 – U6 2 – U8  We will need to budget for the purchase of more (20 or so) size 3 indoor balls

73. 2012 BQCL AGM Year in Review – Executive  Secretary: Tom Anderson Reviewed entire history of community records Set-up a filing and organizational system Identified documents for shredding Completed key grant applications

74. 2012 BQCL AGM Year in Review – Executive  Vice-President: Christine Brown Renewed ongoing contracts and drafted new contracts, including: Ice Rink Maintenance Snow Removal & Rink Maintenance Assistant Hall Rental Coordinator Janitor Contracts Addendum to the Playschool Contract Contract for the League Administrator Several Contracts for program instructors Assisted President in recruitment and hiring of new League Administrator

75. 2012 BQCL AGM Year in Review – Executive  Vice-President: Christine Brown Assisted Ad-Hoc Transportation Committee with survey implementation in SurveyMonkey Completed grant applications for hiring summer students for Green Shack and Tennis Assisted President in finalizing casino application Working with the President, coordinated the preparation of two promotional banners that will be used at upcoming events “I have enjoyed working with my colleagues and look forward to some of the upcoming initiatives that the League has planned”

76. 2012 BQCL AGM Year in Review – Executive  President: Andrew Happer Ensured that the league ran smoothly as possible Planned and chaired all board meetings Filled in board vacancies Recruited and motivated board members Attended (almost) every league event Dealt with all complaints Interviewed and hired new staff Made important decisions Created annual league budget & priorities Plus a whole lot more… Not just this last year, but for the last THREE years!

77. 2012 BQCL AGM Year in Review – Executive  President: Andrew Happer Experienced unique events

78. 2012 BQCL AGM Year in Review – Fire!

79. 2012 BQCL AGM Year in Review – Fire!

80. 2012 BQCL AGM Year in Review – Fire!  January 19, 2012  1815 – 111A Street  Heathridge Estates condominium fire  BQCL Hall was opened up for: Canadian Red Cross City of Edmonton rescue services Kelson Group Evacuated residents  Coffee, pizza, refreshments & comfort Donations from Pizza 73, Tim Horton’s & Safeway

81. 2012 BQCL AGM Year in Review – Executive  President: Andrew Happer Experienced unique events Represented the community league  EFCL meetings  City council meeting  SWEFM

82. 2012 BQCL AGM Year in Review – SWEFM

83. 2012 BQCL AGM Year in Review – Executive  President: Andrew Happer Experienced unique events Represented the community league  EFCL meetings  City council meeting  SWEFM Chaired an All-candidates’ Forum for the provincial election Attended Provincial Government’s roundtable discussion on the 2012 budget Attended a private meeting with Neil at the Legislature with Ministers Horne & Griffiths Where else do you get these kinds of opportunities??

84. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review Elections – BQCL Board  Door prize draw  Wine and cheese

85. 2012 BQCL AGM Elections  There is a lot of organization required to keep the community league going  We need volunteers!  The more the volunteers, the easier it is  Why Volunteer? There are many reasons to volunteer!  Meet new people and make new friends  Gain work-related experience  Share existing skills and talents or learn new skills  Effect change and have a positive impact in YOUR community

86. 2012 BQCL AGM Elections  Why Volunteer? Even MORE reasons to volunteer!  Champion a cause  Build confidence and self-esteem  Gain a sense of achievement  Pursue a special or personal interest

87. 2012 BQCL AGM Elections  Commitment to volunteering as a board member: Consistent and open communication with other board members (email, phone) Diligent completion of required tasks Monthly board meetings (except for July) Attendance at community league events Annual board development activity Suggested time commitment: 5 hours/week

88. 2012 BQCL AGM Elections Position (as of AGM)Status PresidentVacant Past-PresidentFilled Vice PresidentVacant SecretaryVacant TreasurerVacant Civics DirectorVacant Facilities DirectorFilled Fundraising DirectorVacant Membership DirectorVacant Programs DirectorVacant Publicity DirectorVacant Social DirectorVacant Sports DirectorVacant

89. 2012 BQCL AGM Agenda  Call to Order and Declaration of Quorum  Approval of Agenda  Approval of 2011 AGM Minutes  Approval of 2011-12 Financial Report  Approval of 2012-13 Operating Budget  Report of Transportation Ad-Hoc Committee(s)  MOTION: Ad-Hoc Committee  Year in Review  Elections – BQCL Board Door prize draw  Wine and cheese

90. 2012 BQCL AGM BQCL 2012 AGM Question and Answer Session

91. 2012 BQCL AGM BQCL 2012 AGM THANK YOU for attending! PLEASE VOLUNTEER www.bqcl.org Support Movember – raising money for Prostate Cancer research: http://mobro.co/ahapper