Parent Committee Meeting Agenda – Sept 9, 2009 Welcome/Parent Committee (PC) Overview Introduction of Parent Committee Board (PCB) Introduction of attendees Events – Including 2009/2010 calendar Communications – Including website demonstration Parent Committee Representatives for 2009/2010 Opportunities for involvement Sept 16 th Coffee Chat reminder Fall Festival & Book Fair Events Review survey results (optional)
Stratford LG PC History Stratford chose LG campus to introduce the PC concept in Spring 2006 Started with a handful of parents who coordinated a few school selected events in spring 2006 Fall of 2006 the group became larger and began developing new event ideas The group has become more experienced and organized every year!
Stratford LG PC Mission The Stratford Parents Committee (PC) is a group of parents interested in fostering a sense of community among Stratford families. We plan and coordinate a variety of events in partnership with the Stratford staff. The Committee provides a communication network to keep parents informed and gives them the opportunity to participate at various levels of involvement. The PC is not a Parent Teacher Association! Work directly with a Stratford staff member for any discussion regarding school curriculum, tuition, policies, etc. Refer to the Stratford Parent Handbook for further information on the protocol for expressing parental concerns
PC Event Planning Philosophy Move away from “tribal knowledge” Document and share event planning details - especially “lessons learned” Secondary event chair to “shadow”/assist a more experienced event chairperson Improve consistency in event planning Utilize & improve upon event planning template – especially financial info Spread the workload among several people Event Chair Treasurer Activity Coordinator Food Coordinator (if applicable) Communications Coordinator Volunteer Coordinator The PC does not host fundraising events. Any charges associated with a PC sponsored event are only intended to recover the costs of the event. Give everyone the opportunity to participate – Rotate positions each year All PC members provide the support needed to make each event successful Have fun!!
Parent Committee Board The PC Board provides leadership and support to the PC, and works to ensure that PC activities are successful. First year with PCB members who were selected last June. ChairpersonLynn Mendenhall Vice-ChairpersonNaysan Emami TreasurerDevorah Felder-Levy SecretaryLisa Destefano CommunicationsLinda Min
PCB Roles & Responsibilities CHAIRPERSON - responsible for leading and directing the efforts of the parent committee and providing the organization with the vision and leadership to carry out our mission. VICE-CHAIRPERSON - responsible for assisting the PC Chairperson in leading and directing the efforts of the parent committee. Fill in for the Chairperson if required. TREASURER -responsible for leading & directing the efforts of the PC members in all financial operations. SECRETARY - responsible for leading and directing the efforts of the parent committee members in all matters of records. COMMUNICATIONS LEAD - responsible for leading and directing the efforts of the PC members in all matters of communications.
Introduction of Attendees Quick introduction Please state Your name Child’s grade & teacher
Number of Events Survey results indicate we are doing a good job in selecting the appropriate number of events
Communication Strategy Use new Stratford PC email account Event information, request for volunteers PC updates for parents who want to be informed but not active in PC New PC web site is integrated with Stratford School website Proposed Content PC Mission Statement Roles & Responsibilities of PCB & PC Reps PC Meeting dates/times PC Event calendar PCB Members with email contact info PC Rep list with email contact info Links to PC email and volunteer email Photos of events Continue using email@example.com until other firstname.lastname@example.org Continue using PC Reps for class specific information & feedback Continue using yahoo group for active PC members
Website Demonstration Linda to walk through web site
Opportunities for Involvement PC Representative – 1.5 hours/month Event committee Co-Chairperson Treasurer Communications Coordinator Volunteer Coordinator Activity Coordinator Food Coordinator Attend monthly PC meetings – 1 hr/month Help with event planning – 2 hours/event Volunteer at the events – typically a 30 -60 min commitment at event
Upcoming Events Fall Festival Scheduled Oct 15 Book Fair (Hicklebee Books) Scheduled Nov 2-9
Meeting Notes Fall Festival: October 15th Chair - ? Co-Chair - ? Treasurer - ? Food Coordinator - RosAnne Nandan Volunteer Coordinator – Shilpi Agarwal Activity Coordinator - Lisa Destefano Communication Coordinator – Linda Min PC - send out e-mail looking for more volunteers Book Fair: November 2nd - 6th Chair – Naysan Emami Co-Chair - Shilpi Agarwal Volunteer Coordinator - Monita Levy Treasurer - ? Communication Coordinator - ?
Meeting Notes Suggestions for Additional Events: (Parent Connection) Ice Cream Social Barbeque Adult Only Night Coffee get together in the evening - standing monthly or bi- monthly parent get together. Items to discuss: Jooners.com as a volunteer sign up site Designating a “grade” parent PC rep vs. room parent PC rep fostering and encouraging room parent to build connection among classroom and including other classes of the same grade.