Presentation on theme: "1311A.5 Club Leadership Training Session Achieving Success As Secretary."— Presentation transcript:
1311A.5 Club Leadership Training Session Achieving Success As Secretary
Help officers clearly understand their roles. Orient club members to better understand club officer roles. Aid members when evaluating candidates for office. Facilitate communication when expectations differ. 1 Standards for Success
Maintain an accurate membership roster. Give roster to the treasurer to submit with dues. Mail club officer list to World Headquarters within 10 days after election. Handle general club correspondence. 2 Outside the Club Meeting
Keep club files, including the club charter, Constitution and Bylaws, minutes, resolutions, and correspondence. Attend club executive committee meetings. Attend district-sponsored club officer training. Arrange for a replacement if unable to attend meetings. Prepare your successor for office. 3 Outside the Club Meeting
Record and read meeting minutes. Greet members and guests. 4 At the Club Meeting
Set realistic and attainable goals. Plan how to accomplish the goals. Delegate tasks as needed. Monitor progress toward goals. Coach team members when necessary. 5 Your Leadership Opportunity
6 Five Steps of Motivation 1.Understand what motivates each person. 2.Focus on the benefit to the individual. 3.Make expectations clear. 4.Recognize their work. 5.Be a leader.
1.Decide what to delegate. 2.Decide who will do the task. 3.Assign responsibility. 4.Grant authority. 5.Establish accountability. 7 Your Leadership Opportunity Five Steps of Delegation
1.Lack of confidence in others 2.Fear of losing control 3.Selfishness 4.Insecurity 5.Reluctance 8 Your Leadership Opportunity Barriers to Delegation
1.Agree that a problem exists. 2.Discuss solutions. 3.Agree on an action. 4.Follow up. 9 Your Leadership Opportunity Four Steps to Coaching
Laptop computer Voice recorder Whiteboard or flipchart Paper and pen 11 Record Meeting Minutes Tools for Taking Notes
Use the meeting agenda and the Record of Regular Meeting form. Adapt the form for executive committee and other meetings. Create a diagram of where each person is seated during the meeting. Record key themes of discussions. Use bullet points. Ensure that your notes will be clear to everyone. Double check your facts, proofread, and spell check the minutes. 12 Record Meeting Minutes Suggestions for Recording Minutes
Transcribe minutes as soon as possible. Use a consistent format and standard verbiage. Add long reports or supplemental material to the minutes as an appendix. Record the date and sign your name. File minutes chronologically. 13 Recording Meeting Minutes Transcribing Minutes
Submitting Forms And When Dues are Due 14 Discussion Exercise
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