1. MS Word I Final Exam Review Presentation
What you should study
to prepare for your written exam.

2. Screen Elements Rulers Scroll Bars Document Text Area Tabs
Quick Access Toolbar
Office Button
Ribbons/Groups
Status Bar

3. Office Button New Document Open Document Print Document Save Save As
Close
Publish
Word Options

4. Ribbons & Groups Home Ribbon Groups Insert Ribbon Groups
Clipboard, font, paragraph, styles, editing
Insert Ribbon Groups
Pages, tables, illustrations, links, header/footer, text & symbols
Page Layout Ribbon Groups
Themes, page setup/background, paragraph, arrange

5. Ribbons & Groups Review View Proofing Group
Document view, show/hide, zoom

6. Numbers & Symbols
1 !
2 @
3 #
4 $
5 %
6 ^
7 &
8 *
9 (
0 )

7. Memorandums Top Margin 2” Side Margins 1” Guide words All Caps and DS
To, From, Date, Subject
SS body of memo
DS between paragraphs
Block style
Typists initials

8. Memorandums Used for interoffice communication
Least formal type of business correspondence
Similar to

9. Announcements Main Heading in all Caps, QS Body is DS
Centered vertically & horizontally
Creativity is used with
Consistent color theme in mind
Font size & style (1 or 2)
Image placement & design (lines/borders)

10. Email Account Management
Content and maintenance is YOURS
Check daily
Reply to s is within 24 hours
usually the same day
Delete unwanted messages
Keep messages remaining to a minimum
File s you wish to retain

11. Email Format & Content Guide Words include To: & Subject:
Your Name and Date appear on “their” copy
The subject is a summary of the
3-5 Words, Title Format
Start with the name of addressee
Punctuation: comma if informal, colon if formal
Paragraphs are single spaced, doubles between

12. Email Format & Content Paragraph 1 introduces the topic
Paragraph 2 provides additional details if needed
Paragraph 3 requests action.
Your Name ends the (first name only if informal, first & last name if formal).
In a business setting, you would create a “signature.”

13. Letter Tips All letters may use open or mixed punctuation
OPEN punctuation example
Dear Mrs. Mickelson
Sincerely
MIXED punctuation example
Dear Mrs. Mickelson:
Sincerely,

14. Letter Tips Block Style
All text aligns at the left margin
No indents!
Typists initials (when used) are always LOWER CASE

15. Personal Business Letters
Top Margin 2”
Side Margins 1”
SS body of letter
DS between paragraphs
Block style
Return address after typed name

16. Personal Business Letters
QS after Dateline
DS after Inside Address
DS after Salutation
QS after Complimentary Close
DS between Return Address and Enclosure/Attachment notation

17. Personal Business Letters
More formal than a memorandum
Does NOT represent a company
Represents the person sending it
Usually typed by person sending
Typist initials not used
Common example is a request letter
For an interview
For information

18. Business Letters Top Margin 2” Side Margins 1” SS body of letter
DS between paragraphs
Block style
ALWAYS uses company letterhead

19. Business Letters QS after Dateline DS after Inside Address
DS after Salutation
QS after Complimentary Close
DS between Sender’s Name and Typists initials
DS between Typists initials and Attachment/Enclosure notation

20. Business Letters MOST FORMAL type of business communication
ALWAYS on letterhead stationery
Usually typed by an assistant
NO RETURN ADDRESS– its already on the letterhead!

21. Letterhead Company Name Full Company Address
Phone Number with Area Code
Fax Number with Area Code
Website Address
Company Logo
OPTIONAL: and motto

22. Reports Top Margin 2” Side Margins 1” Bottom Margin 1” DS entire body
1st page and Reference Page
All other pages 1”
Side Margins 1”
Bottom Margin 1”
DS entire body
Indent paragraphs

23. Reports Insert Page Numbers Main Heading Top right corner
Never number the first page
 Different first page
Main Heading
Report Heading
“References”
All Caps, Center, Bold

24. Reports Side Headings Paragraph Headings
Left Align, Bold, Initial Case
Paragraph Headings
Indent, Underline
Use punctuation
Begin paragraph on same line

25. Spacing Reports QS after Main Headings QS after References
SS within a reference
DS between references
SS within a numbered list
DS between numbers

26. Reports 5 Enters = 2” Top Margin Numbered lists should be indented
References should use hanging indents
Avoid widows and orphans

27. Tables Tables should be vertically and horizontally centered
Main Heading
Centered, All Caps, Bold
Secondary Heading
Centered, Initial Case, Bold

28. Tables QS after a Main Heading
QS after Secondary Heading (second line) before body of table
Spacing depends on space available
SS small areas
DS full page tables

29. Tables Using Tabs Type your text with one tab separating columns
Select all table columns and estimate where to set tabs
Use Left justify for text
Use Right justify or Decimal tabs for figures
Use the Center justify for the headings
Exceptions for figures being centered
Dates

30. Tables Using Tabs
Column heading go in last, realign to compliment the columns
DS the body
SS is acceptable with longer tables
Divider lines are 1.5”
12 pts.=18 underlines
SS before the divider line for source notes

31. Tables & Boxes Create a table using the Insert Tables shortcut
# of rows & columns, including blank lines
Merge cells for the heading
do the same for the secondary heading if needed
Type in the information for each cell using the tab key to advance
you can tab to add rows at the end of the last row.

32. Tables & Boxes Adjust the columns
Select filled column, Fit to Content for each column with text
Turn off the borders of the table
Or choose different lines, colors, borders to make it look appealing
Increase cell height & adjust centering
Adds spacing around headings

33. Proofreader Marks

34. Look for more Business classes:
MS Word Advanced
MS Integrated
Video Editing and Digital Design
Desktop Publishing
Bs. Ed. Assistant
$ and Sense
Accounting I & II
Risky Business
Management & Ethics
Business Coop