2 Table of Contents Table of Contents Menu Bar Options Formatting Marks UnderlinesWatermarkBackgroundTablesSpecial Text EffectsHeaders & FootersBuilding BlocksTemplates*Note: You can click on any of the above links to learn more about that topic and you can click on the table of contents image to return to this slide.Knowledge is Power
3 Menu Bar OptionsHome – Clipboard, Font, Paragraph, Styles, and EditingInsert – Pages, Tables, Illustrations, Links, Header & Footer, Text, and SymbolsPage Layout – Themes, Page Setup, Page Background, Paragraph, and ArrangeReferences – Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of AuthoritiesMailings – Create (Envelopes & Labels), Start Mail Merge, Write & Insert Fields, Preview Results, and FinishReview – Proofing, Comments, Tracking, Changes, Compare, and ProtectView – Document Views, Show/Hide, Zoom, Window, and MacrosNuance PDF – PDF Converter 6 and PDF Create! 6 Word
4 Formatting Marks Show/Hide Formatting Marks: Click on the in the ‘Paragraph’ section of the ‘Home’ tab to view formatting marks.Click on the again to hide the formatting marks.
5 Underlines Red: Spelling or Not in Dictionary Green: Grammar Blue: Improper usage of wordRight-click an underlined word to see suggested revisions.Click a revision to replace the word in the document and get rid of the underlines or add the word to the Dictionary or leave as is.
6 Watermark **Types of Watermark: Confidential, Disclaimer, and Urgent Add Custom Page Watermark:Click ‘Select Picture…’ for a Picture watermarkLocate picture and click ‘Insert’orFill in the information for a Text watermarkClick ‘OK’Add Page Watermark:Click ‘Page Layout’ tab and click ‘Watermark’Select from list or click ‘Custom Watermark…’
7 Background Add Page Background: Click ‘Page Color’ Select from available optionsClick ‘Page Borders’Select from available options from ‘Page Border’ tabClick ‘OK’
8 Tables Insert Table: Click ‘Insert’ tab Click ‘Table’ and select ‘Insert Table…’Enter ‘Number of columns’ and ‘Number of rows’ and click ‘OK’*Note: The Menu Bar Options expand to include:Design – Table Style Options, Table Styles, and Draw BordersLayout – Tables, Rows & Columns, Merge, Cell Size, Alignment, and Data*Note: Explore the various options in the Design and Layout tabs.
9 Borders and Shading – Text/Table Format Borders:Select/highlight textClick ‘Page Layout’ tabClick ‘Page Borders’Click ‘Borders’ tabSelect from available optionsClick ‘OK’Format Shading:Select/highlight textClick ‘Page Layout’ tabClick ‘Page Borders’Click ‘Shading’ tabSelect from available optionsClick ‘OK’*Note: Click ‘Apply to’ drop-down arrow and ‘Options…’ button.
10 Borders and Shading - Image *Note: After clicking on an image, the ‘Format’ tab appears. Notice the different sections in the ‘Format’ tab (Adjust, Picture Styles, Arrange, and Size). You will find Shape, Border, and Effects in the ‘Picture Styles’ section.
11 Special Text EffectsA dropped capital letter, used at the start of a document or beginning of a new chapter.Text effects such as emboss, engrave, and shadow.WordArt formatting for bold flash.
12 Special Text Effects Dropped Capital Letter: Highlight letter to turn into Drop CapClick ‘Insert’ tabClick ‘Drop Cap’ drop-down arrowSelect from available optionsEffects:Highlight textClick ‘Home’ tabClick ‘Font’ section drop-down arrowSelect ‘Effects’ optionsClick ‘OK’
13 Special Text Effects WordArt WordArt: Click ‘Insert’ tab Click ‘WordArt’ and select from available optionsEnter textFormat textClick ‘OK’WordArt
14 Headers & Footers Add Header/Footer: Click ‘Insert’ tab Go to ‘Header & Footer’ sectionClick corresponding Header/Footer button to edit*Note: The Menu Bar Options expand to include the ‘Design’ tab.Use available tools (Header & Footer, Insert, Navigation, Options, Position, and Close)*Note: Select ‘Home’ tab to format text in Header/Footer.
15 Headers & FootersDifferent Headers & Footers for Different Document Parts:Create ‘Section Breaks’Click ‘Page Layout’ tabClick ‘Breaks’ in the ‘Page Setup’ sectionSelect from available options
16 Headers & FootersDifferent Headers & Footers for Different Document Parts:Edit Header/FooterClick ‘Insert’ tabGo to ‘Header & Footer’ sectionClick corresponding Header/Footer button to editClick ‘Edit Header/Footer’*Note: The Menu Bar Options expand to include the ‘Design’ tab.Click in Header/Footer areaDeselect ‘Link to Previous’ in the ‘Navigation’ sectionUse available tools*Note: You must deselect ‘Link to Previous’ for the Header and Footer separately.
17 Building Blocks Building Blocks Organizer: Click ‘Insert’ tab Click ‘Quick Parts’Select ‘Building Blocks Organizer’*Note: Building blocks are similar to auto-text entries or prefabricated elements that can be re-used such as templates and formats.
18 Templates Using Word Templates: Click on the Microsoft Office logo Click ‘New’Click ‘Installed Templates’Select from available options and click ‘Create’ to open templateorBrowse for templates located under Microsoft Office OnlineSelect from available options and click ‘Download’ to open templateEdit template to fit your needs and fill in the informationExamples: Letters, Faxes, Reports, Résumés, Forms, Flyers, Memos, Minutes, etc.
19 Templates Create Your Own Template: Follow steps from ‘Using Word Templates’Edit/CustomizeClick Microsoft Office logoSelect ‘Save As’ and click ‘Word Template’Select ‘ Trusted Templates’ under ‘Save in’ optionsEnter ‘File name’ and click ‘Save’Edit Template:Click on the Microsoft Office logoClick ‘Open’Select ‘Trusted Templates’Select template and click ‘Open’
20 Templates Create Document from New Template: Click on the Microsoft Office logoClick ‘New’Click ‘My templates…’Select templateSelect ‘Document’Click ‘OK’
21 Table of Contents (TOC) Background Information:There are two steps you take to create an automatic TOC.Prepare your document by assigning heading styles to the chapter titles and headings that you want to appear in the TOC.Collect those titles and headings into the TOC.Heading Styles are the link to building an automatic TOC.
22 Table of Contents (TOC) Heading Styles:Decide on chapter titles and headings that you want to appear in the TOC.Apply specific styles to the chapter titles and headings so that Word will include them in the TOC. For each chapter title and heading:Place the cursor in the chapter title or heading.In the Styles group, click Heading 1 for the highest level (such as chapter title); Heading 2 for the next level (such as section heading); and Heading 3 for the next level (such as sub-heading).
23 Table of Contents (TOC) Insert Table of Content:Place cursor where you want the TOC to appearClick ‘References’ tabClick ‘Table of Contents’ and select from available options*Note: The TOC will appear in the document and will be displayed in a light blue box; it’s a visual cue to let you know that it’s an automatic TOC.*Note: The TOC is automatically updated whenever you open the document; however, it’s good practice to update it when you add titles or headings in your document or when you add more content that affect the page numbers that appear in the TOC.DO NOT update entries in the automatic TOC.
24 Table of Contents (TOC) Update Table of Contents:Click ‘References’ tabClick ‘Update Table’Update page numbers onlyUpdate entire table*Note: To change text that appears in the TOC, be sure to edit this text in the body of the document — not in the TOC — and then click Update Table to compile the changes.*Note: Choose the page numbers option only if you’ve been adding body text but no new headings — it’s faster and will save you time in a long document.
25 Table of Contents (TOC) Modify/Format Table of Contents:Click ‘References’Click ‘Table of Contents’Click ‘Insert Table of Contents…’Click ‘Modify…’Select TOC ‘Styles’ and click ‘Modify…’Make changes in ‘Modify Style’ box and click ‘OK’*Note: Click ‘Format’ to view available options such as Font, Paragraph, Tabs, etc.*Note: Explore available options in Table of Contents, Style, and Modify Style boxes.