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By: Phuong Nguyen 1. Table of Contents Menu Bar Options Formatting Marks Underlines Watermark Background Tables Special Text Effects Headers & Footers.

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Presentation on theme: "By: Phuong Nguyen 1. Table of Contents Menu Bar Options Formatting Marks Underlines Watermark Background Tables Special Text Effects Headers & Footers."— Presentation transcript:

1 By: Phuong Nguyen 1

2 Table of Contents Menu Bar Options Formatting Marks Underlines Watermark Background Tables Special Text Effects Headers & Footers Building Blocks Templates *Note: You can click on any of the above links to learn more about that topic and you can click on the table of contents image to return to this slide. 2 Knowledge is Power

3 Home – Clipboard, Font, Paragraph, Styles, and Editing Insert – Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout – Themes, Page Setup, Page Background, Paragraph, and Arrange References – Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities Mailings – Create (Envelopes & Labels), Start Mail Merge, Write & Insert Fields, Preview Results, and Finish Review – Proofing, Comments, Tracking, Changes, Compare, and Protect View – Document Views, Show/Hide, Zoom, Window, and Macros Nuance PDF – PDF Converter 6 and PDF Create! 6 Word 3

4 Show/Hide Formatting Marks: Click on the in the Paragraph section of the Home tab to view formatting marks. Click on the again to hide the formatting marks. 4

5 Red: Spelling or Not in Dictionary Green: Grammar Blue: Improper usage of word Right-click an underlined word to see suggested revisions. Click a revision to replace the word in the document and get rid of the underlines or add the word to the Dictionary or leave as is. 5

6 Add Custom Page Watermark: 1. Click Select Picture… for a Picture watermark 2. Locate picture and click Insert or 1. Fill in the information for a Text watermark 2. Click OK 6 Add Page Watermark: 1.Click Page Layout tab and click Watermark 2.Select from list or click Custom Watermark… **Types of Watermark: Confidential, Disclaimer, and Urgent

7 Add Page Background: 1. Click Page Color 2. Select from available options 3. Click Page Borders 4. Select from available options from Page Border tab 5. Click OK 7

8 Insert Table: 1. Click Insert tab 2. Click Table and select Insert Table… 3. Enter Number of columns and Number of rows and click OK *Note: The Menu Bar Options expand to include: Design – Table Style Options, Table Styles, and Draw Borders Layout – Tables, Rows & Columns, Merge, Cell Size, Alignment, and Data *Note: Explore the various options in the Design and Layout tabs. 8

9 Format Borders: 1. Select/highlight text 2. Click Page Layout tab 3. Click Page Borders 4. Click Borders tab 5. Select from available options 6. Click OK Format Shading: 1. Select/highlight text 2. Click Page Layout tab 3. Click Page Borders 4. Click Shading tab 5. Select from available options 6. Click OK 9 *Note: Click Apply to drop-down arrow and Options… button.

10 10 *Note: After clicking on an image, the Format tab appears. Notice the different sections in the Format tab (Adjust, Picture Styles, Arrange, and Size). You will find Shape, Border, and Effects in the Picture Styles section.

11 11

12 Dropped Capital Letter: 1. Highlight letter to turn into Drop Cap 2. Click Insert tab 3. Click Drop Cap drop-down arrow 4. Select from available options 12 Effects: 1.Highlight text 2.Click Home tab 3.Click Font section drop-down arrow 4.Select Effects options 5.Click OK

13 WordArt: 1. Click Insert tab 2. Click WordArt and select from available options 3. Enter text 4. Format text 5. Click OK 13

14 Add Header/Footer: 1. Click Insert tab 2. Go to Header & Footer section 3. Click corresponding Header/Footer button to edit *Note: The Menu Bar Options expand to include the Design tab. 4. Use available tools (Header & Footer, Insert, Navigation, Options, Position, and Close) *Note: Select Home tab to format text in Header/Footer. 14

15 Different Headers & Footers for Different Document Parts: 1. Create Section Breaks A. Click Page Layout tab B. Click Breaks in the Page Setup section C. Select from available options 15

16 Different Headers & Footers for Different Document Parts: 2. Edit Header/Footer A. Click Insert tab B. Go to Header & Footer section C. Click corresponding Header/Footer button to edit D. Click Edit Header/Footer *Note: The Menu Bar Options expand to include the Design tab. E. Click in Header/Footer area F. Deselect Link to Previous in the Navigation section G. Use available tools 16 *Note: You must deselect Link to Previous for the Header and Footer separately.

17 Building Blocks Organizer: 1. Click Insert tab 2. Click Quick Parts 3. Select Building Blocks Organizer *Note: Building blocks are similar to auto-text entries or prefabricated elements that can be re-used such as templates and formats. 17

18 Using Word Templates: 1. Click on the Microsoft Office logo 2. Click New A. Click Installed Templates B. Select from available options and click Create to open template or A. Browse for templates located under Microsoft Office Online B. Select from available options and click Download to open template 3. Edit template to fit your needs and fill in the information 18 Examples: Letters, Faxes, Reports, Résumés, Forms, Flyers, Memos, Minutes, etc.

19 Create Your Own Template: 1. Follow steps from Using Word TemplatesUsing Word Templates 2. Edit/Customize 3. Click Microsoft Office logo 4. Select Save As and click Word Template 5. Select Trusted Templates under Save in options 6. Enter File name and click Save Edit Template: 1. Click on the Microsoft Office logo 2. Click Open 3. Select Trusted Templates 4. Select template and click Open 19

20 Create Document from New Template: 1. Click on the Microsoft Office logo 2. Click New 3. Click My templates… 4. Select template 5. Select Document 6. Click OK 20

21 Background Information: There are two steps you take to create an automatic TOC. 1. Prepare your document by assigning heading styles to the chapter titles and headings that you want to appear in the TOC. 2. Collect those titles and headings into the TOC. Heading Styles are the link to building an automatic TOC. 21

22 Heading Styles: 1. Decide on chapter titles and headings that you want to appear in the TOC. 2. Apply specific styles to the chapter titles and headings so that Word will include them in the TOC. For each chapter title and heading: A. Place the cursor in the chapter title or heading. B. In the Styles group, click Heading 1 for the highest level (such as chapter title); Heading 2 for the next level (such as section heading); and Heading 3 for the next level (such as sub-heading). 22

23 Insert Table of Content: 1. Place cursor where you want the TOC to appear 2. Click References tab 3. Click Table of Contents and select from available options *Note: The TOC will appear in the document and will be displayed in a light blue box; its a visual cue to let you know that its an automatic TOC. *Note: The TOC is automatically updated whenever you open the document; however, its good practice to update it when you add titles or headings in your document or when you add more content that affect the page numbers that appear in the TOC. 23 DO NOT update entries in the automatic TOC.

24 Update Table of Contents: 1. Click References tab 2. Click Update Table A. Update page numbers only B. Update entire table 24 *Note: To change text that appears in the TOC, be sure to edit this text in the body of the document not in the TOC and then click Update Table to compile the changes. *Note: Choose the page numbers option only if youve been adding body text but no new headings its faster and will save you time in a long document.

25 Modify/Format Table of Contents: 1. Click References 2. Click Table of Contents 3. Click Insert Table of Contents… 4. Click Modify… 5. Select TOC Styles and click Modify… 6. Make changes in Modify Style box and click OK *Note: Click Format to view available options such as Font, Paragraph, Tabs, etc. *Note: Explore available options in Table of Contents, Style, and Modify Style boxes. 25


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