2 Accessing Your Email Link from University Intranet (Home) Page Directly by going toWhen prompted, enter your e-ID (or username) and password and then click ‘Sign In’
3 iNotes Launch Page – iNotes 8.5.1 iNotes either (A) opens your inbox or (B) opens to a customizable Home pageIf it launches to the Home page, you can click the ‘Edit Layout’ button to customize it
4 iNotes Launch Page – Customize Home Page To customize the Home page… select the number of frames you want and then select content for each frame.Content Types include your Inbox, Calendar, To-Do list, a web page or a set of quick links
5 iNotes Launch Page – Skipping the Home Page If you want to keep it simple, you can also go to your preferences and configure iNotes to launch directly to your mail (if it is not already configured to do so).
6 iNotes Launch Page – Skipping the Home Page Now iNotes launches directly to my inbox
7 Working with Mail Familiar buttons, folders and tools Create New mail, calendar entries, contacts and more.Self Explanatory Folders… Inbox, Drafts, Sent and user created Folders. The All Documents View contains just that, ALL Documents... all s and calendar entries sent or received. They show up in this view regardless of what other views or folders your documents are located in. The folders you have now will be carried over intoRules allow you to process mail automatically (put mail in folders, forward s, etc).Other Mail allows you to view other user’s calendar and mail (if they have granted you access to do so).
8 Working with Mail Double click an email to open it. The Back button does not close a window… you will have to click the ‘X’ to close it.
9 Working with MailYou can drag and drop messages from your inbox to other folders.
10 Working with Mail – Email buttons and menus Opens tabs for mail, calendar, contacts, to-do list and home page
11 Working with MailYou can also right-click on a message to see many of the same options…
12 Working with MailYou can preview mail at the bottom of the screen or on the side…
13 Working with MailNew and Improved type-ahead features allow you to select the recipient or search for the recipient directly from the address fields
14 Working with Mailrich text and attachments including spell-check functions
15 Working with Mail - Rules Create Rules to process mail – can enable or disableNotice conditions – can have multiple – Also can have multiple actions
16 Working with Mail – Copy Into New Try using Copy Into New Message or Calendar Entry – This takes the contents of an existing message and puts that content into a new message or calendar entry… similar to forwarding an except that the To: Cc: and Subject fields are retained.
17 Working with the Calendar Fully functional calendar with multiple views (daily, weekly and monthly).Small Navigation calendarDouble-click to open calendar entriesThe Today button jumps to todayOther Calendars opens other users’ calendars
18 Working with the Calendar – Buttons and Menus Opens tabs for mail, calendar, contacts, to-do list and home page
19 Working with the Calendar – New Meeting Similar to the appointment entry but this one has inviteesNotice date, start time, duration, alarm, subject and category fields
20 Working with the Calendar – New Meeting Click Invite, Optional and FYI buttons to add invitees (similar to To: Cc: and Bcc: fields in )Click Room and Resource buttons to add rooms and resources
21 Working with the Calendar – Adding Invitees Select UHNotes1 DirectoryCan Search by last nameSelect invitees, click >> buttons to add them to the list then click ‘OK’ when finished
22 Working with the Calendar – Adding Invitees Look at the Schedule tab to see if people are availableIn this example I can see that Marilyn and Johnny both have a conflict from 12:30 PM to 2:30 PM
23 Working with the Calendar – Repeating Entries Click the Repeat tab to set up a repeating meetingSelect the repeat interval (daily, weekly, monthly) and set the duration
24 Working with the Calendar Meeting invitation with invitees, rooms and resourcesClick Save & Send when finished
25 Working with the Calendar – Summary View Calendar Summary View – Shows a list of all calendar entries
26 Working with the Calendar – Viewing Others’ Calendars Click Open Calendar for…Select the employees calendar you wish to view
27 Working with the Calendar – Viewing Others’ Calendars Notice that I’m now viewing Susan’s calendar – it opens in a new window
28 Working with the Calendar – Other Calendar Entries Appointments – almost identical to meetings except there are no inviteesReminders – similar to appointments but they have no duration… just a start timeAnniversaries – repeating, yearly reminders with no start time or durationAll day events – similar to appointments but they block your entire day (duration is all day)
29 Working with ContactsContacts are fairly straight forward and will not be covered in depthBe sure to enter their address so you can them from iNotes
30 Working with Contacts You can address emails to your personal contacts I can type in their name (even their short name… cdemeyers in this case) or I can select them from my personal contacts
31 Working with To-Do Lists To-Do lists are fairly straight forward and will not be covered in depth
32 Working with To-Do Lists To-Dos show up on your calendar
33 Working with Preferences We’ve already discussed the display (launch) optionsDo NOT make iNotes your default mail client if you also use Lotus Notes
34 Working with Preferences You should create an signature if you do not already have oneInclude your name, phone, cell, etc.
35 Working with Preferences It’s a good idea to set your default “free/busy” schedule so other users can effectively invite you to meetings. Also, this is where you set your out of office agent when on leave or vacation
36 Working with Preferences Click the link below to change your internet (iNotes) password
37 Working with Mail – Copy Into New This calendar entry (a Meeting invite) was created from an existing . The subject and body of the were brought into the invitation along with the recipient.
38 Working with Preferences This is where you can give others access to view your calendarBe VERY careful when allowing others to view your . It is NOT recommended.