13Gmail Storage SpaceMaximum Storage is 25 GB for mail, tasks, calendars, and document.Check storage space from the main screen before selecting a message.You may also go to Settings >Choose Settings >Scroll to the bottom of the screen> Storage Space will be noted in the bottom left corner.
14Deleted MessagesOnce messages have been deleted and emptied from the trash, the technology department will not be able to recover messages.Go to Settings >Choose Help.
18Deleted Messages Follow the directions to attempt recovery. If the directions fail to restore your messages, choose Click here to start investigating.
19Reading mail in Inbox Click on Inbox Click on a message to view or read.
20Read and Unread MailThe number in parentheses indicates how many unread conversations/messagesyou have. Bold type indicates unread mail.
21Opening Attachments Paperclip Icon indicates an attachment Image attachments may appear as a preview within the message.
22Opening Attachments View opens a preview of the attachment on a new tab.Download allows you to save and open the file to your documents. The downloaded file appears in the lower left corner of the web browser.Attachments will show beneath the body of the message
23Reporting SpamSelect a spam message from your inbox. Click the Report Spam buttom.
24Deleting SpamSpam will remain in the Spam box for 30 days before being automatically deleted.To empty Spam, Click the Spam link, select the message to delete, click Delete Forever
25Deleting SpamYou may also click on your Spam box, and choose Delete all Spam messages now.
26Mislabeled Spam If you mistakenly mark a message as spam, click the Spam link.Select the message.Click the Not Spam button.Indecent messages can still be reported to the Technology Department to be blocked globally for all WCS users.
27Composing a Message Click Compose. Enter address in the To: fieldClick Cc: (Carbon Copy)OrBcc: (Blind Carbon Copy) to enter addresses.
28Composing a MessageEnter Message TextEnter SubjectClick Send
30Attaching a fileBrowse to the file location and select it.
31Attaching a file Allow time for the file to upload. Make sure the checkmark is toggled on for your file attachment.
32Saving DraftsDrafts are automatically saved as you compose messages.You may also click Save Now to save your draft message.Drafts may be reopened, finished, and sent later from the Drafts box. Scroll to the bottom of the draft to finish the message.Use the Send button to deliver the completed message.
33Replying to MessagesChoose the left arrow to reply to a message
34Reply to AllClick the drop down arrow to the right of the Reply button.Choose Reply to all
35Forwarding MessagesClick the drop down arrow to the right of the Reply button.Choose Forward.
36Other ways to Reply, Reply to all, and Forward You may also choose Reply, Reply to all, or Forward from the bottom of the message.
37Sending to a Distribution List Click ComposeClick the To: linkClick the drop down arrow to the right of My ContactsChoose the Group
38Sending to a Distribution List Click on a checkmark to deselect a recipient.Select the All link to choose all recipients in the group
39Sending to a Distribution List Recipient names will populate in the To fieldClick Done to add recipients to the message
40Spell Check Use the Check Spelling feature when composing messages. Right click on any highlighted word to find spelling suggestions.
41Choosing Contacts Click the drop down arrow next to Mail Choose Contacts
42Choosing ContactsClick on Directory to access individual users with wilkes.k12.nc.us addressesType names in the search box to find wilkes.k12.nc.us users and click the search button.Use the forward and back arrows to navigate through the user listings.
43Adding ContactsClick the drop down arrow next to MailChoose Contacts
44Adding ContactsClick New Contact. Enter the contact information in the appropriate fields.Click Add to add more fields. Changes are automatically saved.
45Adding Contacts through the Inbox Choose a message from the recipient in your mailbox. Place the mouse on top of the image icon to the left of the recipient's name.Choose Add to Contacts
46Adding Contacts through the Inbox You can also add contacts by clicking on the arrow beside the reply button.Choose Add to Contacts list
47Choosing a Recipient through My Contacts Click the drop down arrow next to MailChoose Contacts
48Choosing a Recipient through My Contacts Choose your recipient in the Contact List by double clicking on the contact or by placing a checkmark next to the contact’s name.Click on the envelope icon to send an to the recipient.
49Deleting a Contact Click the drop down arrow next to Mail Choose Contacts
50Deleting a Contact Place a check beside the contact to be deleted. Click on the drop down arrow next to MoreChoose Delete Contacts
51Creating a Group in My Contacts Click the drop down arrow next to MailChoose Contacts
52Creating a Group in My Contacts Choose New GroupName the groupClick OK
53Creating a Group in My Contacts The new group name will appearClick My Contacts
54Creating a Group in My Contacts Place a check next to each contact to be added to the group.Click the drop down arrow next to the Groups icon.
55Creating a Group in My Contacts Place a check beside the group nameClick Apply
56Deleting a Group Click the drop down arrow next to Mail Choose Contacts
63Removing a member from an existing group Click the drop down arrow next to MailChoose Contacts
64Removing a member from an existing group Click on the group nameClick on the recipient to be removed.
65Removing a member from an existing group Click on the drop down arrow beside the group name to be removedChoose Remove from this group
66Starring a message Choose the message from your inbox Click the Star icon next to the message
67Starring a messageYou can also star a message by clicking the drop down arrow beside the More buttonChoose Add star
68Starring a message Starred items can be sorted using the Starred link Star colors can be set and changed in the Settings menu.
69Setting an email as important Choose the message from the inbox. Click the tag icon.
70Setting an email as important Click the drop down arrow beside the More buttonChoose Mark as importantMessages marked as important can easily be sorted using the Important link.Google “learns” important messages based on user statistics. Marking messages as important or not important helps Google’s accuracy when automatically classifying your messages.
71Creating Labels (i.e. folders) Choose More from the list of mailboxes
76Editing LabelsClick Manage Labels. The manage labels link will not appear until you have created a label.
77Editing LabelsClick Remove or Edit under Actions to change existing labels.
78Editing LabelsYou may also click the drop down arrow to the right of the label to make changes
79Editing LabelsA menu of editing options will appear.
80Editing Labels You can also edit labels by the Move To or Labels Menu Choose the Manage labels menu for editing options
81Labeling Messages in the Inbox (i.e. placing messages in folders) Select the message to be labeledSelect the Label buttonChoose the label you would like to choose from the menu. Click Apply.
82Removing labels from messages Choose the labeled messageFind the labels tagsClick the X next to each label you wish to remove.
83Moving MessagesSelect the message to be moved or select multiple messages using the checkmark fieldChoose the Move To buttonChoose the label you would like. Click Apply.
84Moving messagesThe label tag will appear. This will remove the message from your InboxMoved messages are archived and can only be seen by opening the label (folder) or by clicking More from the menu on the left and choosing All Mail.
85Archiving messages in the Inbox Select the message to be archived or use the check boxes to select multiple messagesClick the Archive buttonClick InboxArchived messages will no longer appear in the Inbox, but they are not deleted.
86Archiving messages from labels Click the label (folder)Click the More buttonChoose ArchiveSelect the message or messages to be archived.Messages can only be archived if they are tagged as being in the Inbox.
87Retrieving archived messages Archived messages may be retrieved from the All Mail label (folder). You will need to choose More from the left menu to access the All Mail label.
88Changing the Inbox type Click the drop down arrow next to InboxChoose the view you wish to use.Priority Inbox – Messages classified as important and unread are in the top section, then starred messages, then everything else. Each section can be customized further. If you want more control over your inbox, Priority Inbox is for you.
89Finding messages in migrated folders Locate, click on, and expand your .pst file from Outlook.Open folders to view saved s.
90Renaming migrated folders Click the drop down arrow next to your migrated .pst fileChoose Edit
91Renaming migrated folders Type a new label for your personal foldersClick Save
92Searching for specific messages Click inside the search bar at the top of the page.Type whatever term or field you remember from the message (i.e. text from the subject or message body, the recipient, etc.)Click the Search icon or press enter.
93Searching for specific messages Searching can also be refined by using operators or the advanced search option (the drop down arrow next to the search field.)Search operators include from:, to:, OR, label:, has:attachment, after, before, or use quotes “ “ to locate messages containing an exact phrase, etc.Dates in the search field require the following format: YYYY/MM/DD(example: 2013/01/03)
94Applying filters to incoming messages Click the drop down menu beside the search field.Complete any relevant information to your filter.Click Create filter with this search.
95Applying filters to incoming messages Choose options for your filter using checkmarksChoose Also apply filter to matching messages, if desired.Click Create filter
96Applying filters to incoming messages If you choose to Skip the Inbox, new messages will only appear within the labels (folders) that you have applied.
97Applying filters to incoming messages Labels will appear bold if there are new messages there.The number of new messages will appear in parentheses to the right of the label.
98Applying filters to incoming messages You may also create filters by choosing Settings.Choose settings from the drop down menu.Click the Filters tab.Set filter options of your choosing.Click Create a new filter
99Editing or deleting custom filters Choose Settings.Choose settings from the drop down menu.Click the Filters tab.Click Edit or Delete to make changes to the filterYou may also choose the check mark field to select the filter and click on the Delete button.
100Deleting unwanted mail Select the message you want to delete or select multiple messages using the check mark field.Click the Delete button.
101Emptying the trashItems in the trash will remain there for 30 days before being automatically deleted.Items emptied from the trash can not be retrieved by you or anyone in the technology department.To empty trash, Click the Trash link.Select the messages you wish to delete.Click Delete forever or Choose Empty Trash now.
102Creating a Signature Click the Settings button. Choose Settings from the drop down menu
103Creating a SignatureChoose the General Tab and scroll down to Signature.Toggle off the radio button for No Signature. Create your Signature.Scroll to the bottom of the window. Click Save Changes. Only one signature can be created for your account.
104Setting a vacation responder Click the Settings button.Choose Settings from the drop down menu
105Setting a vacation responder Choose the General tab. Scroll down to Vacation ResponderToggle radio button to Vacation Responder On.Set the start and end date.Add your subject and message.
106Setting a vacation responder Choose who will receive the message while you are away.Click Save Changes.Vacation Responder will send an automated reply to incoming messages.
107Setting a vacation responder While the vacation responder is enabled, you will see a banner across the top of any Gmail page.You can disable the vacation responder by clicking End Now within the banner or by going back to Setting and toggling Vacation Responder Off.
108Display Density Click the Settings button. Choose the preferred Display Density.
109Changing Settings Click the Settings button. Choose Settings from the drop down menu
110Changing Settings From the General Tab, Set the Maximum page size. Set the Default Reply Behavior to Reply only.Set the Conversation View to Conversation View to Off.
111Changing Settings Make changes to the Stars Settings if desired. Set Desktop Notifications to ON for New Mail.Change Create contacts for auto-complete if desired.
112Changing SettingsSet Snippets preferences.Choose Save Changes
113Web Clip Settings Choose the Web Clips Tab Remove the check beside “Show my web clips above the Inbox”
114Labs SettingsFrom the Labs tab, enable any experimental features you want to try. These features are sometime withdraw from availability by Google.Canned Responses – for messages or text that you need to send often.
115Labs SettingsDefault Text Styling allows you to change text style to better suit your preferences.Google Calendar Gadget adds a box in the left column of your Gmail window to show your Calendar to see upcoming events, locations, and details.Google Docs Gadget adds a box in the left column which displays your Google docs.
116Labs SettingsGoogle Docs Preview in Mail shows preview of documents, spreadsheets, and presentations directly in the when you receive any link to a Google doc.
117Labs SettiingsInserting Images allows you to insert images into a message body.Mark as Read enables a button to mark a message as readPreview Pane provides a preview pane to read mail to the right of your message list.
118Labs SettingsUndo Send stops messages from being sent for a few seconds after pressing the send button. After enabling this lab, the number of seconds can be edited from the General tab. The default setting is 10 seconds.Unread message icon allows you to see how many unread messages are in your inbox with a quick glance at the tab’s icon.
119Lab SettingsClick Save Changes when you are finished enabling labs.
120Changing Inbox ViewClick the drop down arrow to the right of the Toggle Split Pane Mode button.Select No Split, Vertical Split, or Horizontal Split based on your preference.If No Split is selected, you must click on each to view and read the message.
121Changing Themes and Backgrounds Click Settings.Choose Themes
122Changing Themes and Backgrounds Select your desired theme.
123Changing Themes and Backgrounds Custom Themes allow you to choose a photograph as your theme or background.