Presentation on theme: "1.Navigation to other Google Apps. 2.Current logged in user. Settings – Account settings Help Sign out of Google 3.Search Calendars (full text search including."— Presentation transcript:
1.Navigation to other Google Apps. 2.Current logged in user. Settings – Account settings Help Sign out of Google 3.Search Calendars (full text search including Public Calendars) and advanced Search options. 4.Create Event & Quick Add (see page 2). 5.Print (this option will print your calendar exactly as it appears in your main calendar window, select a different calendar view option as needed). 6.Calendar view options. 7.Calendar event. 8.Main Calendar window (contents vary based on selected view option). 9.Mini calendar (displays the days you have scheduled calendar events in bold together with the current day which is highlighted). 10.My Calendars (see below). 11.Other Calendars (see below). 1 2 3 4 5 6 8 7 9 Cheat Sheet – Google Calendar Homepage (GCal) 10 11 My Calendars GCal Cheat Sheet Page 1 Click to expand calendar display options or Create to create a new calendar. Select Display only this Calendar to display only your calendar. Select Calendar settings to customize your calendar (Display Name, Location and time zone settings). Select Create event on this calendar to add a calendar event. Select Share this calendar to share your calendar with others. Select Notifications to choose how you would like to be notified about events and meeting invitations. Other Calendars Type a name in the Other calendars text box to add another user’s calendar to the display and select a name from the list. The selected user’s calendar displays in the Other calendars display. Expand calendar display settings for this calendar by clicking to select options such as Display only this Calendar, Hide this calendar from the list, Calendar settings and Notifications. You can also click Add and select Add a public calendar to select from a list of available public calendars.
Create Event Cheat Sheet – Google Calendar Homepage (GCal Create Event & Quick Add) 1 i Quick Add 2 a b c d GCal Cheat Sheet Page 2 e a Rebecca c d b f g f h a)Click Create Event. b)Enter event details in the What, When, Repeats, Where and Description fields (you may enter a link/URL in the Description field). c)If the event is a meeting, add guests by typing their name in the Guests text box (a list of email addresses from your Personal Contacts list automatically appears, select the desired email address), -OR- d)If the guest’s email address is not displayed in your Personal Contact list, click the Choose from contacts link to display all available contacts for your domain or company. e)Select the contact list from the drop-down menu then select one or more names from the list and click Done (you can also click the Save as Group… button to create a Group). f)Click the Check guest and resource availability link to check the availability of guests and display their schedule (adjust meeting date and time as needed for guests with schedule conflicts). g)Select room and resource options from the list, click the Add button and click OK. h)Select meeting Options or accept the default settings and click the Save button. i)Click the Send button to send your meeting invitation to selected guests. 1.Create Event (used to schedule a meeting with one or more guests and available resources). a)Click Quick Add. b)Type a description in the Quick Add text box. c)Click + (Add Event) to create a new calendar event. d)The newly added event appears in your calendar (click to edit or modify event details). e)Click the edit event details>> link and modify event details as needed. 2.Quick Add (used to add an item, reminder or task to your calendar). e
Cheat Sheet – Google Calendar (GCal Keyboard Shortcuts) Navigation K / J – Previous/next period T – Today Views A – Agenda view D – Day view W – Week view M – Month view X – Four day view GCal Keyboard Shortcuts 1 1.Keyboard Shortcuts Keyboard shortcuts help save time. You never have to take your hands off the keyboard to use the mouse. You'll need a Standard 101/102-Key or Natural PS/2 Keyboard to use the shortcuts. GCal Cheat Sheet Page 3 Actions C – Create event E – Event details Delete – Delete event Application / – Agenda view + – Day view Q – Week view Ctrl+P – Month view S – Four day view ? – Open shortcut help Enable Keyboard Shortcuts You must first enable keyboard shortcuts in GMail in order to use them in GCal. To enable keyboard shortcuts: – Click Mail – Click Settings – Select the General tab – Select the Keyboard shortcuts on radio button – Click the Save Changes button Enable Keyboard Shortcuts 2 a b c d e