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Outlook 2013 Web App (OWA) User Guide Durham Technical Community College.

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Presentation on theme: "Outlook 2013 Web App (OWA) User Guide Durham Technical Community College."— Presentation transcript:

1 Outlook 2013 Web App (OWA) User Guide Durham Technical Community College

2 Table of Contents How to Logon Opening View Navigation Mail Contacts Calendar 2

3 Access your Outlook Web App (OWA) using: Open browser and type in URL in address line 3

4 Login into your Outlook Web App using your Username and Password 4

5 Opening View in IE 10 New Mail Button Folder pane Selected View Pane Selected message (highlighted) Navigation Bar User’s name Settings Email message Reading pane 5

6 Navigation Bar 6 Mail – for managing your mail Calendar – for managing Calendar People – allows you to create groups for sending messages Tasks – Current To do list

7 MAIL 7

8 Reading Email New Mail Button Folder pane Selected View Pane Selected message (highlighted) Email message Reading pane 8

9 Folder Pane 9 Create and Navigate between folders Favorites section: add frequently used folders from Name folder Use Drag and Drop

10 Folders - Inbox 10

11 Folders - Drafts 11

12 Folders – Sent Items 12

13 Folders – Deleted Items 13

14 Selected View Pane 14 Selected View Pane

15 15 The message displayed in the Reading pane is highlighted The blue bar indicates unread message The check mark indicates the message is being viewed The Red X is for Deleting the message The Flag allows you to mark the message for follow up

16 Selected View: Context menu 16 Right click on any message in this view to reveal the context menu Some options are: Delete Move: To move the message to other folder Flag for follow up

17 Reading Pane – Displays Selected Email Message 17 SubjectSender Recipient Message

18 Selected View: Message Status Bar All messages Unread messages Flagged messages All messages to recipient 18

19 Creating a New Message 19 Click the New Mail Button to generate a message. Email Form appears

20 …Creating a New Message… Add the Cc and Subject matter information if applicable Type your Message in the body of the pane Click on Send button if new message 20

21 Replying to Email Selected message (highlighted) Email message Actions 21

22 Replying to an Email Message: ( Before Clicking Reply ) 22

23 Replying to a Message: ( After Clicking Reply ) Add the Cc and Subject information if applicable Type your message in the body of the pane Click on Send button if new message Also have Discard & Insert options Send button 23

24 Replying to an Email Message To gain access to more commands, click the Window button in the upper right corner of the Reply message 24

25 Outlook Auto-saves Drafts 25 If you walk away in the middle of an email, Draft notice will appear

26 People 26

27 People View New Contact Button Folder Pane Contact List view PaneSelected Contact View Pane Contacts menu bar Edit contact Delete contact 27

28 Contacts List Options Can list contacts by: First name Last name Company etc. Contact menu lists options: All contact types People Groups People search Contacts menu bar Contact list options 28

29 Adding Contacts To add contacts, click The following box appears Click on contact 29

30 Adding Contacts Complete the information requested Click + button to add information Click Save 30

31 Contacts View 31 Added Contacts

32 Contacts – Address Books 32 Groupwise Personal Address Book Groupwise Global Address Book

33 Adding Groups To add contacts, click The following box appears Click on group 33

34 Adding Groups cont. Type the Group name and Enter Type group member email address Outlook populates email as you type Type Enter Save group 34 Form for adding Groups

35 View Added Group Added Group 35

36 Contact Menu Bar Views 36

37 Sending Group Emails Click on Mail icon 37

38 Sending Group Emails ( View after clicking on mail icon) Complete Subject Type email Click Send Note: The To address is already filled in 38

39 Calendar 39

40 Managing Calendar Outlook has the following calendar views: Day Work Week Week Month 40

41 Monthly Calendar view 41

42 Weekly Calendar View 42

43 Work Week Calendar View 43

44 Daily Calendar View 44

45 Scheduling a Calendar Event 45 Click New Event Enter Event Information in the form that appears

46 Scheduling Repeat Options 46 Repeat Options To add attendees Click + Sign

47 Scheduling a Calendar Event: Attendees 47 Select attendees by clicking + sign Can select individuals or groups Click OK

48 Scheduled Event Calendar Entry 48 Received request to Join event

49 Tasks 49

50 Tasks View – For Adding Tasks 50 Click to add New Tasks

51 Tasks + Flagged Items 51 Flagged Items

52 Tasks 52

53 Basic Navigation 53

54 Navigation Bar - Signing Out 54 Click down arrow to Sign out of OWA

55 Navigation Bar - Settings Refresh your view - check for new messages Set automatic replies to Out of Office setting Display settings – modify default view of OWA layout Change Theme – change the background theme of your OWA window within browser Settings 55

56 Settings: Automatic Reply for Out-of Office 56

57 Automatic Reply for Out-of Office (John Doe’s Out-of-Office to Ned) 57

58 Out-of-Office – Your Automatic Update Reminder 58 Automatic pop-up reminder

59 Display Settings – Message List 59 Message List: Layout Preview Text

60 Display Settings – Message List 60 Sender’s Name on Top

61 Display Settings – Message List 61 Subject on Top

62 Display Settings – Reading Pane 62 Reading Pane: Layout

63 Show Reading Pane on Right 63

64 Show Reading Pane on the Bottom 64

65 Show Reading Pane on the Bottom 65

66 Settings – Change Theme 66 Select Theme Click OK to change Theme

67 Change Theme 67 New Theme

68 Settings - Options 68

69 Recommended Browser Listing 69

70 Recommended Browser Listing cont. 70

71 Frequently Asked Questions (FAQs) 1.Are we migrating the email that is currently on GroupWise? 2.What about Calendars and Events? 3.Will “shared files” continue to work? 71

72 FAQs 4. What do I need from you? “It is time to do some fall cleaning.” Time to clean up your email box. Rules of thumb, if it’s over a year old, delete it. (Of course if it is important, you may keep it.) Then review your less than a year old emails, especially with attachments. Emails with important attachments; Save to new desktop folder. Empty your GroupWise “Trash” and “Junk Mail.” 72

73 FAQs 5. What about my Archive? 6. What password will we use? 73

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