Presentation on theme: "Applying to a Health Professional School"— Presentation transcript:
1 Applying to a Health Professional School This should be posted on a secure siteVictoria C. Ukachukwu, Ph.D.Director, Health Professions ProgramDepartment of Natural and Physical SciencesCaldwell College Bloomfield Ave . Caldwell . NJ 07006
3 How Do I Apply?Apply through the online Applicant Service of the school you to which you wish to apply.The online portal collects application materials and coordinates all parts of the application process to health professional schools
4 What are Applicant Services? Online portals for application to health professional schools:AMCAS – Allopathic Medical Schools (May 1)TMDCAS – Texas Medical and Dental Schools (May 1)AACPMAS – Podiatric Medical SchoolsAADSAS – Dental Schools (June 1)AACOMAS – Osteopathic Medical Schools (May 1)VMCAS – Veterinary Schools (Deadline is October 1)
6 How to Use Applicant Services Portal 1. Before You Apply: Read the Application Instructions carefully. If you are applying to the Fee Assistance Program, do that first.2. Begin the Application: Enter Identifying Information, Schools Attended, and Biographic Information.3. Entering your Course Work: Use a personal copy of your official transcript from each school you attended after high school.4. Work/Activities: Enter up to 15 experiences (work, extracurricular activities, awards, honors, publications, etc…) including the date, hours per week, a contact, the location, and a description of the experience.5. Letters of Evaluation: Enter information regarding each letter of evaluation submitted. Up to 10 letter entries may be created.
7 How to Use Applicant Services Portal 6. Schools: Select the schools to which you will apply and designate the schools you wish to receive specific letters of evaluation.7. Essays: Compose your personal statement8. Standardized Tests: Enter or edit future test dates, (MCAT/DAT/GRE) as well as review previous test scores, and enter any additional test information, such as new or other test scores.9. Submitting your Application: Before submitting your application, it is strongly recommended that you using the “Print Application” button on the Main Menu for proofreading purposes – very few changes are permitted after submission.10. Monitoring your Application: Check the status of application throughout the application process.
8 Required Application Materials Items required before your application is processed:Completed ApplicationAll Official U.S. TranscriptsCorrect Application Fee
9 Other Application Items Additional items required by different schools:Admission Test ScoresReferences (LORs)Foreign Transcript EvaluationTOEFL ScoresVolunteer/Observation Hours
11 Admission/Standardized Tests Request Official Test ScoresUse correct Test code for SchoolScores MAY also go to Applicant Service, depending on the Test codeEnter Test Scores on ApplicationDo not mix and match scores from different datesEnter planned test dates
12 Submit Official US Transcripts Enter ALL colleges & universities attended4-Year InstitutionsCommunity CollegesPrint transcript request form for each school to which you are applyingRegistrar sends one official transcriptEncourage registrar to include transcript request formDo NOT send student-issued transcripts
13 Enter All US Courses on Application Use a personal copy of transcriptsDo NOT enter courses from memoryEnter all courses on US transcripts including…Credit earned due to AP/CLEP/IB examsAuditedDeferredInstitutional/Departmental ExamIncompleteCourses in ProgressPass/FailWithdrawn (WP or WF)Avoid errors …Review your entries
14 Calculation of GPAs Overall Cumulative GPA Undergraduate Cumulative GPAGraduate GPAGPA for Each College / University AttendedGPA by Academic Statusfreshman, sophomore, junior, senior, graduate, & post-BSCombined Science and Math (BCPM)GPAScience GPA (no math)Upper-Division GPACourse Subject GPAsCore Program Prerequisite GPA
15 Foreign Transcripts IF REQUIRED BY SCHOOL: Arrange for course-by-course foreign transcript evaluation to be sent to the Applicant Service (AS)BEGIN EARLY! It may take 4-6 weeks for agency to complete evaluationSchool may specify a particular agencyIf received, AS mails copy to your designated school(s)Foreign evaluations are NOT required for “Study-abroad”
16 Letters of Evaluation (LORs) Submit up to 5-10 referencesElectronic references preferredReference requirementsvary by schoolApplication file incomplete if missing referencesSchools may not accept late referencesLogin to check reference status
17 Designating Letters of Evaluation (LORs) Within each application, identify the letters to be submitted (3 to 5). Youshould enter packet only once as either a:Committee Letter/Packet if you are receiving a committee letter ORIndividual Letter if you are NOT using a committee letter/packet.The Committee Letter/Letter PacketYour committee letter packet from Caldwell College, includes your individual letters of recommendation that were sent to the Office of Health Professions Program and the committee letter, and is sent to the appropriate applicant service (AMCAS, AADSAS, PTCAS, OTCAS, etc) that you requestIf you select committee letter/packet on the application form letters drop-down menu, you should have only 1 Letter Request Form which should have the program director’s name on it. Please submit the letter request form to the Office of Health Professions Program (Room 203 Raymond Hall) to go along with your committee letter
18 Designating Letters of Evaluation (LORs) Primary Author / Contact:Dr. Victoria C. Ukachukwu, Director, Health Professions Program, Caldwell College, 120 Bloomfield Avenue, Caldwell, NJ if your committee letter is from Caldwell College.Additional Authors:Enter the authors of the other letters in the packet. You may add up to 9 additional authors.Institution Information:Enter “Caldwell College” if your committee letter is from Caldwell College or another institution that is providing your committee letter.Releasing Your Letters: Print the letter request form and submit to Dr. Ukachukwu if you request a committee letter from Caldwell. In order to get your letters released to schools, you also have to fill out a release form available from Caldwell College. The earliest students can submit this form is July1. Submit form to Dr. Victoria Health Professions Program, 203 Raymond Hall, Caldwell College, 120 Bloomfield Avenue, Caldwell, NJ 07006
19 Caldwell College The Committee Letter/Interview Requirements for the Committee Letter:Letters of Recommendation3-5 Letters of Recommendation in your file by March 15Personal StatementSubmit a DRAFT copy of your personal statement for review by Committee by March 15Committee Interview:Schedule a date for your Committee Interview to discuss issues including:- Knowledge of medical and health issues- Communication skills- Personality/compatibility with healthcare- Exposure/volunteer experience- Motivation
20 The Personal Statement What personal qualities and experiences have motivated you to pursue this field of health professions?
21 When Should I Begin the Process? Begin the application process in the spring (March).Ensure that LORs are completePrepare Personal Statement, (review & scrutinize before submitting)Review Official Academic TranscriptsTake the Standardized Test (MCAT, DAT, GRE, PCAT, etc) in the spring, if prepared.Schedule Committee Interview (by March15)
22 Application Timeline: March - April - May Fine tune your Personal Statement. Have a colleague review your personal statement.Check web site for school listings. Check MSAR & individual school web sites.
23 Application Timeline: May - June Timeline Finalize School List:Realistically assess your candidacy.” Include” some upper, middle, and lower range schools to balance your selection:GPA 3.6 & above = upper 20% of schools selected (MCATS 33 +)3.3 to = middle 50% schools selected (MCATS 29 +)3.2 or lower = lower 30% schools selected(MCATS 28+)
24 Application Timeline: Submission May 1: Most online application portals openJune 1: Submission of application beginsNote: Print and submit copy of application: 1) Director office 2) Self.
25 Early Decision Program Deadline for most schools is August 1stCheck with individual school for LOR and Secondary deadline.Binding option for applicantsNot all programs participate in Early DecisionIf accepted, applicant cannot apply to other programsIf denied or moved to “general” status, applicant can apply to other programsDO NOT WAIT until DEADLINE:
26 (About $30-$50/school!!! Plan accordingly). Application FeeApplication Fee – varies with program(About $30-$50/school!!! Plan accordingly).Fee Waiver/Fee Assistant Program - apply before starting your application
27 Application Timeline: August - September Complete and send supplemental applications and materialsComplete and send correct $$ supplemental fee.DO NOT WAIT until DEADLINE
28 Academic Updates to Application Enter updated summer & fall 2012 gradeSend updated 2012 transcripts to Applicant Service as soon as availableAcademic Update Dates: check Applicant Service for datesTimeline to update your coursework is limitedApplicant Service will send an updated courses & GPAs to schools.
29 Secondary Application Deadlines Application deadlines to medical schools range from August 1 to December 15.Keep deadlines & fees for each school on your list organized.Remember: June 1st be prepared to submit application
30 Caldwell College: LOR TIMELINE March 15th :All LORs received in office including . . .3 - 5 letters (3 Caldwell College Professors – Bio, Chem, Organic, Physics; 2 others from your previous life experiences - humanities professor, and/or employer, volunteer/ research)
31 Caldwell College Committee Letter Timeline: June - July March 15: 5 LORs in file; Submit Forms #1; #2; and Draft Personal StatementMarch - April 5: Interviews for Committee Letter (Note: Deadline to schedule interview is March 15)May 1: Submit Intent to Apply Form to Program DirectorJune 1 – June 30: Provide copy of Submitted Application and Letter Request form , and Consent FormJuly 1: Committee Letters Sent to Schools
32 Remember . . . Send Thank You Notes/Emails to recommenders. Monitor your application.Call schools to inquireabout interviews.Be familiar with the institutionyou are interviewing at.The interview begins the minute you walk on campus (maybe even before-train, etc).
33 Finally…Notify Program Director when accepted!!!