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New Advisor Training Information for the New Advisor Fall 2014 Bette Harris, Director Academic Success Center (Junior Division)

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Presentation on theme: "New Advisor Training Information for the New Advisor Fall 2014 Bette Harris, Director Academic Success Center (Junior Division)"— Presentation transcript:

1 New Advisor Training Information for the New Advisor Fall 2014 Bette Harris, Director Academic Success Center (Junior Division)

2 Advising using the Portal (ULink) ULink is the University’s student information system. Students have access to update their address, obtain unofficial transcripts, grade reports, class schedules, register for classes and check on financial aid status advisor information, holds, transfer credit, etc.

3 In order to remove the Advising Hold an advisor must have Advisor Access. Fill out the Request for Advisor Code form, found on the second page of the final test, however it can also be found on page 4 of the Advisor Handbook. Send completed form to Bette Harris, Academic Success Center. As soon as advisor training attendance is verified, you will receive an with your Advisor Code giving you access to the Student Advising Profile. Advisor Code

4 Student Advising Profile ULink UCS username and password Help Desk, Stephens Hall Room 201

5 Student Advising Profile In order to access Student Advising Profile you must have Advisor Authorization.

6 Student Advising Profile Advisee List may be selected from this page

7 Student Advising Profile

8 Only UL Lafayette courses are listed. Do not print transcripts for students

9 Student Advising Profile Encourage students to take care of Holds affecting registration before their appointment time.

10 Student Advising Profile

11 Transcripts are divided by institutions and by dates of attendance. If courses are not evaluated, you may check with the Transfer Coordinator in the student’s college.

12 Student Advising Profile If a student has dropped a course with a “W”, the course will still be listed. If the drop has been processed, the last semester of the transcript will show a “W”.

13 Student Advising Profile Records will show the CLID that lifted the Student’s Academic Advising Hold.

14 Student Advising Profile

15 Always begin a new advising session by going back to Student Advising Profile. To logout, close the Advising Profile window and click Logout.

16 Your Role as an Advisor Be Available – Office hours – Communicate with advisees Be Interested – Questions about academics – Questions about transition, career, etc. Be Informed – Curriculum – Resources

17 Advisee’s Role Make appointment & be prepared Complete blue advising form Check pre & co-requisites Recognize abilities & time constraints Working 20 hrs./12 credits Working 30 hrs./9 credits

18 Spring ' 15 Advising Calendar October Spring ‘15 Advising October 27 - Registration begins November 3 – November 26 Advising during office hours

19 Where to Get Help Bulletin Advisor Handbook ULink Students’ folder When in doubt, ask

20 Specific Responsibilities Selection of Appropriate Courses – Is class required? – Does student have pre or co-requisites? – Is schedule balanced & appropriate? Awareness of Student’s Academic Status – Probation (must have 2.0 GPA) – Financial Aid – TOPS (24 credits in Fall, Spring & Summer semesters)

21 Specific Responsibilities Cont. Policy and Procedures – Department (eg. semester course is offered) – University (eg. Upper Division requirements) – Advisor Handbook Advisor Handbook Awareness of Campus Resources – Learning Center (free tutoring, online tutoring) Learning Center (free tutoring, online tutoring) – Career Center (free online testing) Career Center (free online testing) – Writing Center Writing Center

22 Test To receive Advisor Training credit (for advising awards) please right click here and select “Open Hyperlink”. After completion, save the file as your name; then attach the file in an to or print and send your answers through campus mail to Kimberly Benoit c/o Academic Success Center.right click here

23 For your participation in Advisor Training Enjoy being an Advisor!


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