2DisclaimerThe slide show is intended to provide an overview of PTCAS and NOT be a substitute for the full instructions.You are responsible for reviewing and following all PTCAS and program-specific instructions.2
3What Is PTCAS?The Physical Therapist Centralized Application Service (PTCAS) allows applicants to use 1 application and set of materials to apply to 176 Doctor of Physical Therapy (DPT) programs.PTCAS is a service of APTA and is administered by Liaison International in Watertown, MA.
4The PTCAS application for the 2015 entering class will launch on JULY 1, 20144
5Professional Behavior PT applicants are expected to act professionally in all of their dealings with PTCAS and the physical therapist programs, and to properly follow instructions and meet deadlines.Responsibility, respect, good judgment, and cooperation are qualities valued by the PT profession. Applicants are expected to demonstrate these qualities beginning with the application process.
6REQUIRED Materials PTCAS Application All Official U.S. Transcripts You must submit the items to PTCAS before your file will be processedPTCAS ApplicationAll Official U.S. TranscriptsCorrect PTCAS FeeArrange for materials to arrive at PTCAS by the program’s deadline Once “complete”, file will enter the queue for verification.Processing may take up to 4-5 weeks once your file is complete.6
7Other Materials Accepted by PTCAS IF REQUIRED by PT program,submit items to PTCAS.7
8Submit Official GRE® Scores Request Official GRE® Scores from ETS®Use the correct GRE® code for each PT program, if requiredMany PT programs have a separate code from the universityLogin to check status of scores sent to PTCAS GRE codesEnter Your GRE® Scores on the PTCAS ApplicationDo not mix and match scores from different datesEnter any planned GRE® test datesPTCAS Will NOT…Verify official scores against unofficial scoresHold files for missing GRE® scores
9Materials Sent Directly to Program Supplemental ApplicationSupplemental FeeOriginal Foreign Transcripts9
10Reapplying to PTCAS? PTCAS Will NOT Pull Forward… References If an application was "mailed" to one+ PT programs in the last cycle, PTCAS can pull selected application data and materials forward into the next admissions cycle.PTCAS Will NOT Pull Forward…ReferencesPT Observation Hours and Verification FormsEssaysPaymentsPT Program DesignationsResponses to School-specific (Custom) Questions for PT ProgramsFor more information, go to10
11Submit U.S. Transcripts to PTCAS Enter all of your colleges & universities attended4-Year InstitutionsCommunity CollegesPrint PTCAS transcript matching form for each oneRegistrar sends 1official transcript to PTCASAsk registrar to include PTCAS transcript matching formDo not send student-issued transcripts to PTCASDo not request electronic transcripts.11
12Enter All US Courses on Application Use a personal copy of transcripts to complete section.Do not enter courses from memory.Enter all courses on US transcripts, including…Credit earned due to AP/CLEP/IB examsAuditedDeferredInstitutional/Departmental ExamIncompletePass/FailWithdrawn (WP or WF)If significant errors, PTCAS will “undeliver” your application.12
13Academic Update (AU) Enter updated summer & fall 2014 grades Send updated 2014 transcripts to PTCAS as soon as availableAcademic Update Dates:Dec 12, 2014 – AU OPENS - No edits to coursework until AU opens to you. Jan 15, 2015 – Priority deadline for updated transcripts to PTCAS.Feb 16, 2015 – AU CLOSES - No edits to courses after this date.Feb 16, 2015 – Final deadline to submit AU transcripts to PTCAS.You can update your coursework only ONCE.PTCAS will send updated courses & GPAs to programs.13
142nd Set of TranscriptsIf accepted to a PT program, submit official transcripts directly to institution before you enroll.PTCAS cannot forward your transcripts to a PT program for this purpose.14
15Canadian Courses Enter any Canadian courses on your application Determine program requirements for Canadian transcriptsPTCAS will NOT…verify Canadian coursesinclude Canadian courses in GPAshold for missing Canadian transcripts15
16WES - Foreign Transcript Evaluations IF REQUIRED BY THE PT PROGRAMArrange for the World Education Services (WES) to send a course-by-course foreign transcript evaluation to PTCAS.BEGIN EARLY! It may take 4-6 weeks for WES to complete an evaluation.If received, PTCAS releases a copy to your designated PT programs.Foreign evaluations are not required for “study-abroad” courses.Some PT programs require original foreign transcripts to be sent directly to the institution.16
17References Send up to 4 references to PTCAS. Only electronic references accepted.Enter the address for each evaluator.Evaluators will login the PTCAS reference portal.No uploaded reference files are accepted.No paper references are accepted.Reference requirements vary by program.PTCAS will not hold files for missing references.PT program may not accept late references.Login to check the status of your references.17
18PT Observation Hours Enter your PT experiences on the application. Programs may require that a PT verify your hours.PT hour requirements vary by program.Not all PT programs require PT experience or a signed form.PTCAS will not determine if you met requirements for PT program.PTCAS will not hold files for…missing PT signaturesmissing PT observation hours18
19Updating Your PT Observation Hours After you e-submit, you …Can add new PT experiences.Can request new PT signatures.Can make edits to in-progress / planned PT hours.Cannot make edits to completed PT hours.Cannot make edits to hours verified by a PT on a paper form.19
20PTCAS Essay QuestionAPTA's vision for physical therapy is “transforming society by optimizing movement to improve the human experience.”How will you embody this vision as a future physical therapist?Essays are limited to 4500 characters with spaces (~1 page single spaced)You cannot edit your essay after you submit your PTCAS application.Review your essay for typos and errors before you submit your application.Tip: Do not enter comments for a specific PT program in your essay.20
21School-specific “Custom” Questions If required, PTCAS will prompt you to respond.You cannot submit PTCAS application until complete.Programs can only view responses to their own items.
222014-15 PTCAS Application Fees $140 base fee to apply to one program$40 incremental fee for each additional programFEE WAIVER is available for financially disadvantaged applicants22
23PTCAS Fee WaiverFee waiver is available for financially disadvantaged.If approved, $140 base fee is waived.Pay $40 for each additional designation over first.Only US citizens & permanent residents are eligible.Use PTCAS fee waiver request form.Submit form and most recent tax return BEFORE you submit your PTCAS application.There are a limited number of waivers available.23
24Deadlines APPLY EARLY Deadlines expire at 11:59 pm EASTERN time. Many programs have a rolling admissions process.Program may not consider late applications or materials.FIRM Deadline - You can NOT apply after the deadline.SOFT Deadline - You can apply after the deadline, but program will only consider you if space is still available in class.24
252014-15 Application Deadlines 02/16/201503/02/201503/16/201504/01/201504/15/201505/01/201505/15/2015Visit the PTCAS Directory for program-specific deadlines.10/01/201410/15/201411/03/201411/17/201412/01/201412/15/201401/15/201502/02/201525
26Early Decision Early decision is a binding option for applicants. Aug 15 – Early Decision Deadline for ApplicantsSep 25 – Deadline for Programs to Submit Decisions to PTCAS for ED ApplicantsEarly decision is a binding option for applicants.Not all programs participate in Early Decision.If accepted, you cannot apply to other PTCAS programs.If denied or moved to “general” status, you can apply to other programs in PTCAS.
27Transcript Verification Courses on application compared to U.S. transcriptsTranscript grading scheme verifiedStaff corrects minor errors to course historyApplication will be undelivered, if numerous errors27
28PTCAS will email you when your GPAs are posted online PTCAS GPA Calculation RulesEXCLUDED:Foreign CourseworkAP/CLEP/IBAuditDeferredInst/Dept ExamIncompletePass/FailWithdrawnINCLUDED:Repeated CoursesFailed CoursesStudy AbroadPTCAS will you when your GPAs are posted online28
29PTCAS GPAs Overall Cumulative GPA Undergraduate Cumulative GPA Graduate GPAGPA for Each College / University AttendedGPA by Academic Statusfreshman, sophomore, junior, senior, graduate, & post-BSCombined Science and Math GPAScience GPA (no math)Upper-Division GPACourse Subject GPAsCore PT Prerequisite GPA29
30https://portal.ptcas.org/mobile/ PTCAS Customer SupportMonday through Friday9:00 am – 5:00 pm EASTERN TimePTCASP.O. Box 9112Watertown, MA 02471Login to your PTCAS application frequently to check the real-time status of your application and materialsPTCAS Mobile Apphttps://portal.ptcas.org/mobile/30
31Stay in Touch! Check your email daily for important messages You will receive a confirmation for every document received.Login to your PTCAS application frequently toCheck for missed messages from PTCAS staffCheck on the status of your materialsRespond immediately to any requests31
32Important Dates for 2014-15 Jul 1 2014-15 Application Opens Jul 31 GRE Deadline for Early Decision ApplicantsAug 15 Early Decision Deadline for ApplicantsSep 25 Decisions for ED Applicants Due to PTCASDec 12 Academic Update OpensJan 15 Priority Deadline for Academic UpdateFeb 15 Academic Update Closes32
33Follow These Steps FIRST Review instructions and PT program requirements.Create a new PTCAS application account.Complete “Institutions Attended” section first.PTCAS cannot post transcripts to your application until this section is done.Print transcript matching form for each institution.Request official transcripts to be sent to PTCAS.Enter all of your college courses.
34PTCAS is your first step toward an exciting career in physical therapy 34