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GEM– General Event Management. GEM Technology – General PPT, 2013 GEM TECHNOLOGY, IMPACT, BENEFITS THE TEAM, OUR SYSTEM, OUR ADVANTAGE MODULES INTEGRATION.

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Presentation on theme: "GEM– General Event Management. GEM Technology – General PPT, 2013 GEM TECHNOLOGY, IMPACT, BENEFITS THE TEAM, OUR SYSTEM, OUR ADVANTAGE MODULES INTEGRATION."— Presentation transcript:

1 GEM– General Event Management

2 GEM Technology – General PPT, 2013 GEM TECHNOLOGY, IMPACT, BENEFITS THE TEAM, OUR SYSTEM, OUR ADVANTAGE MODULES INTEGRATION SUPPORTAGENDA

3 GEM Technology – General PPT, 2013 GEM TECHNOLOGY

4 GEM Technology - General PPT, 2013 GEM Sophisticated management solution composed of experienced advice and easy to use integrated IT application for professional and cost effective organization and administration of an event. IT application is composed of twenty functional modules. Operate independently. Fully integrated in any combination of modules. It can be applied to small events with few hundred participants or large events with thousands of participants, multiple stakeholders and various event locations and venues.

5 GEM Technology - General PPT, 2013 IMPACT

6 BENEFITS Professional outlook of your organization Cost streaming by minimizing mistakes Improve event operations and staff productivity Assist security efforts Reduce the planning and operational risks Enhance clients (participant experience)

7 GEM Technology - General PPT, 2013 THE TEAM, OUR SYSTEM & ADVANTAGE

8 GEM Technology - General PPT, 2013 THE TEAM Amadeus Holdings AG Solutions and Service provider to Major EventsSolutions and Service provider to Major Events Operational Planning, Programme Management and DeliveryOperational Planning, Programme Management and Delivery Indas d.o.o IT Service provider for 25 yearsIT Service provider for 25 years Innovative IT Solutions for Oil and Gas IndustryInnovative IT Solutions for Oil and Gas Industry GEM Technology sarl Provider to Single Sport - Multi Venue EventsProvider to Single Sport - Multi Venue Events Provider to World Cup and World Championship EventsProvider to World Cup and World Championship Events

9 GEM Technology - General PPT, 2013 Competencies Planning, Program and Project Management Training and Integration Issues and incidents management Operational Readiness Clients Olympic and Paralympic Games Organizers Major Events Organizers Sport Governing Bodies Related Businesses References International Olympic Committee DB Schenker IFSC (Sport Climbing) Sochi 2014 Winter Olympic Games London 2012 Olympic Games Singapore 2010 Youth Olympic Games Beijing 2008 Olympic Games Torino 2006 Olympic Games Athens 2004 Olympic Games Salt Lake City 2002 Olympic Games Sydney 2000 Olympic Games Doha 2006 Asian Games University Games Belgrade 2009

10 GEM Technology - General PPT, 2013 Competencies Electrical and mechanical design and planning Panel building Software development Installation/commissioning Business development Clients Water and Wastewater Oil and Gas Food and Beverage Building Automation Sport References National Olympic Committee, Serbia National Paralympic Committee, Serbia Serbian Handball Federation Serbian Rowing Federation Tahal Saint Petersburg, Russia KWF, Germany Zheijang Scientific Instr, China EWT-ELIN, Austria Ruixing Leather Product Co.Ltd, China Lillestrom WWTP, Norway Borets, Russia Borets International, UAE NIZ Gazpromneft, Serbia

11 GEM Technology - General PPT, 2013 Competencies GEM Applications Sport Special Interfaces Consulting IT services and software development Web design GEM Solutions Single sport event (GEM SSE) Multi sport event (GEM MSE) Business conference Events (GEM BCE) Fairs and Exhibitions ( GEM EXPO) References World Rowing Cup Men's European Handball Championship 14th Annual Corporate Extreme Days 2011 European Senior Canoe Sprint Championships th European Olympic Committee General Assembly th Summer Universiade Belgrade 2009 NLB Basketball League Final Four th World University Rowing Championship rd World University Flat Water Canoeing Championship th World University Taekwondo Championship 2008 Eurovision Song Contest 2008, Serbia FIBA Africa Championship 2007, Angola FIBA Asia Championship 2007, Japan EYOF Belgrade 2007 FIBA U19 World Championship 2007 European Women Basketball Championship 2007, Italy 27th European Water Polo Championships for Men and Women th FIBA European Basketball Championship 2005, Serbia and Montenegro

12 GEM Technology - General PPT, 2013 OUR SYSTEM

13 GEM Technology - General PPT, 2013 OUR ADVANTAGE PERFORMANCEPERFORMANCE Operating system independentOperating system independent Hardware independentHardware independent Secure as on line bankingSecure as on line banking DESIGNDESIGN Simple and friendlySimple and friendly Appropriate technologyAppropriate technology Layered architectureLayered architecture FLEXIBILITYFLEXIBILITY ModularModular ScalableScalable ConfigurableConfigurable CompatibleCompatible INTEGRATIONINTEGRATION Web BasedWeb Based Core ModulesCore Modules Optional ModulesOptional Modules Value Added ServicesValue Added Services USABILITYUSABILITY Device interfaceDevice interface Multi languageMulti language Simple user experienceSimple user experience PRICE COMPETITIVE COMPETITIVEPRICE Low Cost BaseLow Cost Base EfficientEfficient Specialized CompanySpecialized Company

14 GEM Technology - General PPT, 2013 OUR MODULES

15 GEM Technology - General PPT, 2013 CORE MODULES OPTIONAL MODULES Web Registration Accreditation Badging Event Calendar Hotel Booking Workforce Uniform Arrivals & Departures Transportation Fees Payment Request for Processing Info Point Catering Accomodation Ticketing Rate Card Medical Security Assets & Materials Fairs & Exhibitions

16 GEM Technology - General PPT, 2013 WEB REGISTRATION End User to register on line Organizers allocate username /password combination to delegations Bulk registration supported (Excel sheet template) End User will enter name(s) and data into the system Significant reduction in the amount of work and time business user and End User

17 GEM Technology - General PPT, 2013 ACCREDITATION Identifies, qualifies and quantifies the participants who will attend the event Allocation of access privileges Notification processes to advise End User of their status Provides the information for other modules Configurable to event requirements Enables categorization & grouping of End User

18 GEM Technology - General PPT, 2013 BADGING Event information and access rights on participants badge in a way that assures all necessary data for security system Support batch printing Full-color photo Accreditation badge production, print and pick-up scheduling Supports several identification methods (Bar code, RFID) Generates report for business user on End User status

19 GEM Technology - General PPT, 2013 EVENT CALENDAR Schedule of all events of interest (Promotional, Test, VIP, Team, & Competition) Public (participant) & Private (organizer) access to Event Calendar Connected to other modules (Accreditation, Transport, Arrivals/Departures) Full Event, Venues, Customer categorization and grouping Searching and filtering of data by: o Time and date o Category/group

20 GEM Technology - General PPT, 2013 HOTEL BOOKING Online hotel room booking function Data entry unit - versatile room inventory management that includes visual attributes for both the hotel and the actual rooms Reporting unit - supports accounting and cost tracking Reservation interface allows to see which rooms are available and which are occupied at each moment during the event as well as to search for available rooms (based on various criteria) and make reservations Manage data from the Accreditation and the Arrivals and Departures modules to facilitate better scheduling

21 GEM Technology - General PPT, 2013 WORKFORCE Module provide staff recruitment, placement, management and administration solution Registration of the workforce via Internet through link on the official Web site Assignment of tasks and schedules for all workforce positions (Salaried, Contractor, Volunteers) The workforce & volunteers will enter their personal data, their profile and skill set

22 GEM Technology - General PPT, 2013 UNIFORMS Tracks uniform type, size, models Calculation of the uniform quantities according to workforce headcount Procurement can utilize to calculate and purchase correct quantities, models and sizes

23 GEM Technology - General PPT, 2013 INTEGRATION – WORKFORCE at one point, all required data will be automatically transferred to accreditation module to select right person for right position Volunteers Registration Logistic/ Uniform HR/ Workforce & Volunteers Accreditation to plan, prepare and issue uniforms and equipment to volunteers

24 GEM Technology - General PPT, 2013 ARRIVALS & DEPARTURES Manages and monitors arrival and departure data of the accredited persons Critical link for organization of the transport, accommodation, hotel bookings and catering Manages a list of Teams and VIPs and the related protocol

25 GEM Technology - General PPT, 2013 TRANSPORT Manages all aspects of transportation Vehicle(s) Management (ie tracking and allocation) Vehicle(s) Schedules Vehicle(s) Utilisation Driver(s) Management

26 GEM Technology - General PPT, 2013 INTEGRATION – ARRIVALS & DEPARTURES to plan and organize airport/hotel pickup and drop off Web registration Accreditation Accommodation Transportation to prepare all stakeholders for fast check in to prepare accreditation badge/card in advance

27 GEM Technology - General PPT, 2013 FEES PAYMENT Provides functionalities for managing fees related to event Manages different fees by the participant category Calculates fees according to participant category entered in accreditation module

28 GEM Technology - General PPT, 2013 REQUEST PROCESSING Provides management of various requests from accredited persons Maintains service requests, catering services requests, laundry requests, extra equipment requests Request status tracking Requests are dispatched by SMS or Request statistics

29 GEM Technology - General PPT, 2013 INFO POINT Interface to access all publicly available information related to the event Access portal for publicly available information from all other application modules Staff can search and retrieve information across the module

30 GEM Technology - General PPT, 2013 CATERING Management, scheduling and monitoring of the following o Catering Supplier(s) o Restaurant o Meal Types o Orders and Deliveries o Cost(s) Dietary Requirement management for Team and VIP Statistics and reports

31 GEM Technology - General PPT, 2013 ACCOMODATION Accommodation planning & management Assign participants to accommodation facilities Assign participants to accommodation resources Intuitive graphical interface Search information about persons, departments, locations, assignments and their dependencies Accommodation facilities categorization, grouping and blueprint management

32 GEM Technology - General PPT, 2013 TICKETING Supports selling the tickets Can be used for selling tickets in box offices as well on line Supports venue, event and ticket type customization Venue configurability allows for multiple seating capacities based on the type of event or the time of day Supports permission based constraints so that certain users can only purchase tickets for certain sections/sessions/times

33 GEM Technology - General PPT, 2013 RATE CARD To enable stakeholders, partners & sponsors, rights holders, media and teams to buy or rent equipment, services and / or resources (conference rooms, furniture, video equipment...) Web Shop module includes management and time scheduling for resources and services that will be rented Management and approval of delivery of products

34 GEM Technology - General PPT, 2013 MEDICAL Manages all medical provider data including information about physicians and available facilities. Application that is used for scheduling medical visits for Participants. Can be used for finding the most appropriate medical facility in case of emergency. Module records diagnostic notes and treatment data for both planned and emergency interventions. Medically related data about the athlete are made available.

35 GEM Technology - General PPT, 2013 SECURITY Interface to security services and authorized security personnel. Aggregates security related data from all other modules (accreditation data, event calendar, workforce) and presents it in the form that is convenient for the security risk assessment. Allows storing of additional security related information for each participant, group, team. Security System module requires separate set of access control rights reserved for security personnel.

36 GEM Technology - General PPT, 2013 ASSET & MATERIAL MANAGEMENT Asset Management Asset Tracking (Manual) Asset Tracking and Inventory Monitoring Consumable Materials and Goods o Stock Management o Reporting on the state of the stock o Registering input and output before and during the event Asset Management o Manages location, quantity and holder of asset

37 GEM Technology - General PPT, 2013 MASTER DELIVERY SCHEDULE Planning and scheduling tool for all transport deliveries Integral part of 4 keys to the gate in high level security events Integrated with track & trace function of vehicles Schedule within permitted operating windows for deliveries Optimization of deliveries based on vendor criteria and fleet / driver utilisation

38 GEM Technology - General PPT, 2013 FAIRS & EXHIBITIONS Management and planning of stands allocations Conference and congress hall Assigning participants to the expo facilities Authorized user can easily assign participants to fair resources Search functions for persons, departments, locations, assignments and their dependencies Intuitive graphical interface

39 GEM Technology - General PPT, 2013 INTEGRATION Modules can be customized and upgraded GEM platform uses modern web and communication technologies Interface uses modern web and communication technologies Efficient exchange of information and integration with other systems EXCHANGE OF DATA Web Services XML Data Exchange Database Exchange File export/import functions

40 REPORTING Existing standard reports meet management information requirements "Live" reports adopted for viewing on tablets (IOS and Android tablets) collect &collate information from all modules - for management information needs Dashboards - summary of data from different operations for MOC and Functional Area Operations Reports can be exported to pdf or Excel (CSV) format GEM Technology - General PPT, 2013

41 DASHBOARD

42 SYSTEMS ARCHITECTURE Solution is based on flexible, scalable and easily upgradable hardware platform Solution supports different configurations of solution and supports use of tiered hardware infrastructure Platform independent ( Windows or Linux ) LINUX recommended. Solution runs on software platform that supports clustering High-availability clustering (or Failover Clusters) can be implemented for the purpose of improving the availability of services. HA clusters can be installed over different geographical location to prevent disaster scenarios.

43 GEM Technology - FIA September, 2013 SUPPORT

44 GEM Technology - General PPT, 2013 SUPPORT Sport Special Interfaces Incident Management Information Management Document management Timing & Scoring Draws & Entries Live Scoring Results Consulting Organization Structure Training IT Services Network Design & Organization System Integration IT Support Software Development Web Design

45 GEM Technology - General PPT, 2013 THANK YOU ARONA / Italy NOVI SAD / Serbia BELGRADE / Serbia Vi Ratti e Vallenzasca Arona, Italy Tel : Mob : Heroja Pinkija Novi Sad, Serbia Tel : Fax : Jurija Gagarina 14N / Belgrade, Serbia Tel : Fax :


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