2ISO 9001:2008 Purchasing Requirements The SBS Vendor Management DB makes it easy to comply with the ISO 9001 requirements:7.4.1 Purchasing ProcessThe organization shall ensure that purchased product conforms to specified purchase requirements.The type and extent of control applied to the supplier…shall be dependent upon the effect of the purchased product on…the final product.The organization shall evaluate and select suppliers based on their ability to supply product in accordance with the organization's requirements.Criteria for selection, evaluation and re-evaluation shall be established.Records of the results of evaluations and any necessary actions arising from the evaluation shall be maintained.
3Traditional Methods Excel Spreadsheets Paper files filled with Vendor Surveys,performance dataOn-time delivery reportsNon-conformance reportsReturn to vendorProblemsTime consumingRequires large storage areaDifficult to manageDifficult to audit
4SBS Vendor Management Easy to use, menu driven Tracks detailed vendor informationGeneral contact informationAllows multiple contacts for each vendorVendor TypeVendor StatusDefine unique Qualification plansDifferent vendors may have different plansRecord Qualification resultsTrack re-certification statusFull set of reportsreports directlyExport data to Excel for analysisBuilt using Microsoft AccessRuntime version of Access is includedNo need to purchase Microsoft Access separately
5PreparationVendorsDevelop a list of vendorsClassify each as critical or non-critical(you may also create a new vendor type)Define the list of tasks required to qualify each vendorFor exampleMust maintain a valid ISO 9001 registrationMust maintain on time delivery of >90% each quarterMust maintain fewer than 1% nonconformance rateMust complete the vendor survey
6Login Screen The login process limits access to the database features The Demo version includes dummy data and employeesAdmin is the default login for demo versions (unregistered)Admin has full Database privilegesEmployee: AdminPassword: adminAll other employees password = pw
8Easy Installation Download the demo database Save or copy the VendorMgmt.accde or VendorMgmt.mde file to a designated folder on your Network File ServerOnce purchased, register the demo database (enter the Product Key)Ensure all Workstations haveMicrosoft Access or the free Runtime version of Microsoft AccessRead and write privileges to the designated folder on the Network File ServerNote: The above graphic is for stand alone Access databases - SQL configurations are different
9Database Set-up Enter Company information Preferred freight carriers The vendor typesVendor statusVendor qualification plansCreate qualification tasksBuild a qualification plan from the list of tasksEnter EmployeesDefine Employee specific training requirementsEnter vendor details
10General Set-up Parameters Set-up parameters are organized into multiple tabs
11Set-up Parameters List all preferred carriers Special vendor types cannot be changedSpecial vendor Status’s cannot be changed
12Qualification Plans The qualification plan is a list of tasks Create a list of TasksBuild the qualification plan by selecting each task from the drop down list
13Using the Database Enter General Vendor details Yellow background indicates a required fieldKey Vendor management parametersEnter General Vendor detailsAllows multiple contacts for a single vendor
14Using the Database Manage the qualification process Define recertification datesManage the qualification processRecord complete Qualification historyDefine recertification datesDefine due dates for individual tasksScan and link supporting documentsRecord complete Qualification historyScan and link supporting documentsDefine due dates for individual tasks
15Utilize the toolbar to improve efficiency Advanced FilterRemove FilterFilter form by selectionPrintSort Records alphabeticallyPrint PreviewFind a recordreport as attachmentFor additional time saving techniques,See “Access Tips and Tricks”(download from
17Summary The SBS Vendor Management is a cost effective tool to Ensure effective training compliance withISO 9001:2000AS 9100TS 16949OHSAS 18001ISO 14001Develop and execute qualification plansMaintain paperless quality recordsAnalyze performance and develop improvement strategiesSave time and effortCustomization is availableTalk to us about customizing the software to meet your needs!
18About SBSSunday Business Systems is engaged in software sales and consulting services.Applies Lean manufacturing principles to Quality Management SystemsSells software solutions to small businesses which help them implement ISO9001:2008 compliant systems forCorrective and Preventive ActionsEmployee TrainingControl of calibrated equipmentCustomer Satisfaction SurveysCommunication / Continual improvementShop Floor ControlWill customize the software for a particular CustomerOffers full Training services customized to individual needs
19About SBS – Consulting Services Custom Database Solutionssolutions forshop floor control/order processingbar code solutionsQuality management systemsIntegrating quality management software with standard ERP softwareDatabase programmingMS AccessSQLContact SBS for additional details