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An Overview of the Workday Project

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1 An Overview of the Workday Project
Last Updated May 2011

2 Today’s Goals Today we will: Share driving forces leading to the decision to partner with Workday. Review some of Workday’s product features. Provide an update on the Workday Project. Address your questions and comments.

3 Background Information: Driving Forces
Why are we undergoing a major system project? What are the driving forces?

4 Data access … Aligned systems … Less transaction time
Background Information: Driving Forces Today: Data access … Aligned systems … Less transaction time

5 Data access … Aligned systems … Less transaction time
Background Information: Driving Forces Cornell is about Learning, Discovery, Engagement Today: Many hands involved – duplication of effort Multiple disconnected systems – PeopleSoft, HR Online, Leave Accrual System, Taleo, custom shadow systems, etc. Decision makers lacking the information (ex. Salary Improvement Program) Costly to operate Is this university wide change a result of the need to reduce our operating budget, and what are the implications of leaving PeopleSoft? Data access … Aligned systems … Less transaction time

6 1 2 3 Background Information: Driving Forces Data access:
Cornell community members have real time information at their desktops to answer their questions. 2 Aligned systems: There is one system for all HR/Payroll activities (hiring, performance reviews, etc.) that “talks” to other Cornell systems (Taleo, Kuali, etc.) 3 Is this university wide change a result of the need to reduce our operating budget, and what are the implications of leaving PeopleSoft? Less “transaction” time: Resources are shifted from administrative/data entry tasks to enhanced support for faculty and staff.

7 What is different about Workday?
Why Workday What is different about Workday?

8 Founded by Dave Duffield ’62, MBA ’64 and Aneel Bhusri
What is Workday Workday at a Glance Founded by Dave Duffield ’62, MBA ’64 and Aneel Bhusri Provide web-based Software-as-a- Service (SaaS) solutions for HR, Payroll and Finance systems A “next generation” provider with: 194 Customers (Georgetown University, first higher education customer as of July 2010) 522 Employees Since this program was founded by the founder of People Soft, what are some of the advantages of workday over people soft?

9 Data access … Aligned systems … Less transaction time
Why Workday 1 One HR/Payroll system to be integrated with Kuali, Taleo and various other Cornell systems (including other existing PeopleSoft applications) Data access … Aligned systems … Less transaction time Source: Workday

10 Data access … Aligned systems … Less transaction time
Workday Key Features: HRMS/Payroll Applications 2 Designed for, accessible by a variety of users (via web/mobile) Data access … Aligned systems … Less transaction time

11 Data access … Aligned systems … Less transaction time
Workday Key Features: HR/Payroll Applications 3 Workflow enabled (routing of info) 4 Accessible, real-time reports/data Data access … Aligned systems … Less transaction time

12 Data access … Aligned systems … Less transaction time
Why Workday – Driving Forces Tomorrow: Systems talking to each other Systems talking to each other Data access … Aligned systems … Less transaction time

13 Why Workday What is Software-as-a-Service? What are the benefits of Software-as-a-Service?

14 Why Workday– SaaS Value
What is SaaS? Software as a service (SaaS), sometimes referred to as ‘cloud technology’ is: Software that is deployed over the internet and/or run behind a firewall on a local area network or personal computer; A provider of licenses to an application, through a subscription or a "pay-as-you-go" model. Source: Wikipedia

15 Projected Lower Total Cost of Ownership
Why Workday– SaaS Value Projected Lower Total Cost of Ownership Source: Business Case document presented to ITCG (Aug 2010)

16 Background Information: Why Workday– SaaS Value
New Product Releases – The Pace of Innovation (SaaS) 1 2 3 4 5 6 7 8 9 10 11 13 12

17 How and when will Workday be rolled out? How will campus be involved?
The Project How and when will Workday be rolled out? How will campus be involved?

18 The Project Structure Why does Cornell want to go with this program since only one other institution of higher learning currently uses it?

19 The Project Structure

20 The Project: Initial Planning Timeline
*DRAFT Deployment Plan Under Review Plan Stage Design Stage Build We are here Test Stage Deploy Tentative Go-Live Checkpoints

21 Project Update: Deployment Team
Plan Design Stage Build Test Deploy What we’ve done Attended HCM, Benefits, Payroll Training Conducted business design workshops to determine steps & roles for HR processes/configuring the system Established initial integrations list & design Shared overview presentations to groups on campus Sent Cornell data to Workday for our first data load into Workday Data validation review of our first Workday Cornell environment Configuration testing of our first Workday Cornell environment What we’re doing to complete the Design Stage Facilitate campus involvement via feedback session/demo of our first Workday Cornell environment (examine initial design of steps & roles) Who: Laurie Why: Give idea of our timeline, updates on project status for each effort What: Workday project methodology Recognize from advanced materials Iterative process throughout – building on prototypes Dates Planning for 1/1/2012 go-live – not finalized yet Design stage – planning for mid-April – finalizing plans for iterations with campus – we’ll talk more about this in a few minutes After we get through design phase and we determine our scope and resources, we’ll have a better feel for the timing for later phases - expect those dates to change Stake in the ground at end of Design – Definition of scope is a major outcome of the design stage Lock on scope (note we still have the ability to adapt configurations later) Checkpoints Is the product ready? Haven’t lost any functionality from current system Configuration complete Is Cornell technology to support it ready? Integrations with campus systems – Taleo, Kuali FS, PS campus community, Kronos, etc. Will depend on resources for our project as well as other projects Is the campus ready? Campus saturation For each leg of the project, we’d like to provide a brief overview of what we’ve been doing & what we need to do to finalize the Design Stage Deployment Update Next slides: BPO Update Strategic Advisory Update

22 Project Update: Business Optimization
Plan Design Stage Build Test Deploy What we’ve done Gathered inventory of “pain points” from HR and business leaders Created “parking lot” of items generated from prototype development sessions Prioritized according to design and configuration planning deadlines Established broaden campus team Identify issues requiring steering committee or sr. management review What we’re doing to complete the Design Stage Resolve deployment critical issues first Establish system governance to review and approve post deployment optimization Who: Laurie Why: Give idea of our timeline, updates on project status for each effort What: Workday project methodology Recognize from advanced materials Iterative process throughout – building on prototypes Dates Planning for 1/1/2012 go-live – not finalized yet Design stage – planning for mid-April – finalizing plans for iterations with campus – we’ll talk more about this in a few minutes After we get through design phase and we determine our scope and resources, we’ll have a better feel for the timing for later phases - expect those dates to change Stake in the ground at end of Design – Definition of scope is a major outcome of the design stage Lock on scope (note we still have the ability to adapt configurations later) Checkpoints Is the product ready? Haven’t lost any functionality from current system Configuration complete Is Cornell technology to support it ready? Integrations with campus systems – Taleo, Kuali FS, PS campus community, Kronos, etc. Will depend on resources for our project as well as other projects Is the campus ready? Campus saturation For each leg of the project, we’d like to provide a brief overview of what we’ve been doing & what we need to do to finalize the Design Stage Deployment Update Next slides: BPO Update Strategic Advisory Update

23 Project Update: Strategic Advisory
Plan Design Stage Build Test Deploy What we’ve done Shared initial feedback on Position Management Reviewed Job Requisition features, shared initial feedback What we’re doing to complete the Design Stage and on-going Position Budgets and Commitment Accounting (integration with Kuali) Job Requisitions Multiple Jobs iPEDs Union Tracking Who: Laurie Why: Give idea of our timeline, updates on project status for each effort What: Workday project methodology Recognize from advanced materials Iterative process throughout – building on prototypes Dates Planning for 1/1/2012 go-live – not finalized yet Design stage – planning for mid-April – finalizing plans for iterations with campus – we’ll talk more about this in a few minutes After we get through design phase and we determine our scope and resources, we’ll have a better feel for the timing for later phases - expect those dates to change Stake in the ground at end of Design – Definition of scope is a major outcome of the design stage Lock on scope (note we still have the ability to adapt configurations later) Checkpoints Is the product ready? Haven’t lost any functionality from current system Configuration complete Is Cornell technology to support it ready? Integrations with campus systems – Taleo, Kuali FS, PS campus community, Kronos, etc. Will depend on resources for our project as well as other projects Is the campus ready? Campus saturation For each leg of the project, we’d like to provide a brief overview of what we’ve been doing & what we need to do to finalize the Design Stage Deployment Update Next slides: BPO Update Strategic Advisory Update

24 Resources to Learn More
View the project website (http://www.hr.cornell.edu/wip/index.cfm) Access short 5 minute demonstrations on the Workday website. Below are specific videos that may be of interest: Employee Experience Product Preview Manager Experience Product Preview Contextual Reporting Business Process Framework Performance Meets the Bottom Line Compensation Demo A full listing of demos is available at the project box with your specific comments, suggestions, questions and concerns:


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