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REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated May 2011.

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Presentation on theme: "REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated May 2011."— Presentation transcript:

1 REIMAGINING OUR WORKDAY An Overview of the Workday Project Last Updated May 2011

2 REIMAGINING OUR WORKDAY Todays Goals Today we will: Share driving forces leading to the decision to partner with Workday. Review some of Workdays product features. Provide an update on the Workday Project. Address your questions and comments.

3 REIMAGINING OUR WORKDAY Why are we undergoing a major system project? What are the driving forces? Background Information: Driving Forces

4 REIMAGINING OUR WORKDAY Data access … Aligned systems … Less transaction time Background Information: Driving Forces Today:

5 REIMAGINING OUR WORKDAY Data access … Aligned systems … Less transaction time Background Information: Driving Forces Today: Many hands involved – duplication of effort Multiple disconnected systems – PeopleSoft, HR Online, Leave Accrual System, Taleo, custom shadow systems, etc. Decision makers lacking the information (ex. Salary Improvement Program) Costly to operate Cornell is about Learning, Discovery, Engagement

6 REIMAGINING OUR WORKDAY Background Information: Driving Forces 1 Data access: Cornell community members have real time information at their desktops to answer their questions. 2 Aligned systems: There is one system for all HR/Payroll activities (hiring, performance reviews, etc.) that talks to other Cornell systems (Taleo, Kuali, etc.) Resources are shifted from administrative/data entry tasks to enhanced support for faculty and staff. 3 Less transaction time:

7 REIMAGINING OUR WORKDAY Why Workday What is different about Workday?

8 REIMAGINING OUR WORKDAY What is Workday Workday at a Glance Founded by Dave Duffield 62, MBA 64 and Aneel Bhusri Provide web-based Software-as-a- Service (SaaS) solutions for HR, Payroll and Finance systems A next generation provider with: o 194 Customers (Georgetown University, first higher education customer as of July 2010) o 522 Employees

9 REIMAGINING OUR WORKDAY One HR/Payroll system to be integrated with Kuali, Taleo and various other Cornell systems (including other existing PeopleSoft applications) Why Workday Source: Workday Data access … Aligned systems … Less transaction time 1

10 REIMAGINING OUR WORKDAY Workday Key Features: HRMS/Payroll Applications Data access … Aligned systems … Less transaction time Designed for, accessible by a variety of users (via web/mobile) 2

11 REIMAGINING OUR WORKDAY Workday Key Features: HR/Payroll Applications Data access … Aligned systems … Less transaction time 4 Accessible, real-time reports/data 3 Workflow enabled (routing of info)

12 REIMAGINING OUR WORKDAY Data access … Aligned systems … Less transaction time Why Workday – Driving Forces Tomorrow: Systems talking to each other

13 REIMAGINING OUR WORKDAY Why Workday What is Software-as-a-Service? What are the benefits of Software-as-a-Service?

14 REIMAGINING OUR WORKDAY Why Workday– SaaS Value Source: Wikipedia What is SaaS? Software as a service (SaaS), sometimes referred to as cloud technology is: Software that is deployed over the internet and/or run behind a firewall on a local area network or personal computer; A provider of licenses to an application, through a subscription or a "pay-as-you-go" model.

15 REIMAGINING OUR WORKDAY Why Workday– SaaS Value Source: Business Case document presented to ITCG (Aug 2010) Projected Lower Total Cost of Ownership

16 REIMAGINING OUR WORKDAY Background Information: Why Workday– SaaS Value New Product Releases – The Pace of Innovation (SaaS)

17 REIMAGINING OUR WORKDAY The Project How and when will Workday be rolled out? How will campus be involved?

18 REIMAGINING OUR WORKDAY The Project Structure

19 REIMAGINING OUR WORKDAY The Project Structure

20 REIMAGINING OUR WORKDAY The Project: Initial Planning Timeline *DRAFT Deployment Plan Under Review Design Stage Deploy Plan Stage Tentative Go-Live Checkpoints Build Test Stage We are here

21 REIMAGINING OUR WORKDAY What weve done –Attended HCM, Benefits, Payroll Training –Conducted business design workshops to determine steps & roles for HR processes/configuring the system –Established initial integrations list & design –Shared overview presentations to groups on campus –Sent Cornell data to Workday for our first data load into Workday –Data validation review of our first Workday Cornell environment –Configuration testing of our first Workday Cornell environment What were doing to complete the Design Stage –Facilitate campus involvement via feedback session/demo of our first Workday Cornell environment (examine initial design of steps & roles) Design Stage Deploy Plan Build Test Project Update: Deployment Team

22 REIMAGINING OUR WORKDAY What weve done –Gathered inventory of pain points from HR and business leaders –Created parking lot of items generated from prototype development sessions –Prioritized according to design and configuration planning deadlines –Established broaden campus team –Identify issues requiring steering committee or sr. management review What were doing to complete the Design Stage –Resolve deployment critical issues first –Establish system governance to review and approve post deployment optimization Design Stage Deploy Plan Build Test Project Update: Business Optimization

23 REIMAGINING OUR WORKDAY What weve done –Shared initial feedback on Position Management –Reviewed Job Requisition features, shared initial feedback What were doing to complete the Design Stage and on-going –Position Budgets and Commitment Accounting (integration with Kuali) –Job Requisitions –Multiple Jobs –iPEDs –Union Tracking Design Stage Deploy Plan Build Test Project Update: Strategic Advisory

24 REIMAGINING OUR WORKDAY Resources to Learn More 1.View the project website (http://www.hr.cornell.edu/wip/index.cfm)project website 2.Access short 5 minute demonstrations on the Workday website. Below are specific videos that may be of interest: Employee Experience Product Preview Manager Experience Product Preview Contextual Reporting Business Process Framework Performance Meets the Bottom Line Compensation Demo A full listing of demos is available at 3. the project box with your specific comments, suggestions, questions and concerns:


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