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Open source administration software for education research administration The Lifecycle of an IRB Protocol in KC Joseph Abraham, Cornell University Dan.

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Presentation on theme: "Open source administration software for education research administration The Lifecycle of an IRB Protocol in KC Joseph Abraham, Cornell University Dan."— Presentation transcript:

1 open source administration software for education research administration The Lifecycle of an IRB Protocol in KC Joseph Abraham, Cornell University Dan Dwyer, Cornell University Weiwen Sung, Iowa State University

2 open source administration software for education Session Agenda The Lifecycle of an Institutional Review Board (IRB) Protocol in Kuali Coeus (KC) Kuali Coeus Overview IRB Functionality Demonstration

3 open source administration software for education Why an electronic system? Efficiency – Eliminate paper, distribution processes Conserve resources – Staff and Researcher time, money saved Standardize processes Integration with other systems Gather data for information delivery and reporting

4 open source administration software for education Why Kuali Coeus? Functionally equivalent with Coeus - initially developed by MIT and implemented by over 40 institutions A common interface and user experience across all research administration systems Open source solution reduces licensing costs Kuali Coeus Community - Power of national consortium for support, enhancements and subject matter expertise

5 open source administration software for education Kuali Coeus IRB Functionality 1.Submission of protocols to the IRB administrative office 2.Assignment of protocols to an IRB and specific reviewers 3.Development of IRB agenda 4.Review of the protocols by IRB 5.Correspondence generation 6.Electronic creation of minutes 7.Responses from researcher 8.Protocol management actions by IRB administrator 9.Issue approval notices

6 open source administration software for education Kuali Coeus IRB Interface Portal interface to present common actions based on role Consistent interface for navigating through document and entering data across all research administration modules Dynamic list of actions drive by role and current state of protocol Local configuration without customization

7 open source administration software for education research administration Demonstration

8 open source administration software for education Process Map

9 open source administration software for education 1.Create a Protocol & Submit 2.Receive Protocol & Assign for Review 3.Online Review 4.Record Committee Decision and Approval 5.Submit Amendment for Expedited Review 6.Request Specific Minor Revisions 7.Resubmit Amendment with Revisions 8.Approve Amendment with Revisions 9.Notify IRB (w/ attachment) 10.Acknowledge 11.Renewal 12.Approve Renewal 13.Expire Protocol 14.Review Summary & History Demonstration Steps

10 open source administration software for education Researcher: Create Protocol

11 open source administration software for education Researcher: Enter Protocol Data

12 open source administration software for education Researcher: Submit Protocol

13 open source administration software for education Admin: Lookup Submissions

14 open source administration software for education Admin: Committee and Agenda

15 open source administration software for education Admin: Assign Reviewer

16 open source administration software for education Reviewer: Search All My Reviewers

17 open source administration software for education Reviewer: Enter Review Comment

18 open source administration software for education Admin: manage review comment & committee decision

19 open source administration software for education Admin: Modify Minutes

20 open source administration software for education Admin: Generate Minutes

21 open source administration software for education Reviewer: View Minutes

22 open source administration software for education Researcher: Create Amendment

23 open source administration software for education Researcher: Change Title

24 open source administration software for education Researcher: Submit Amendment

25 open source administration software for education Admin: Return for Minor Revisions

26 open source administration software for education Researcher: Submit with Revisions

27 open source administration software for education Admin: Expedited Approval

28 open source administration software for education Researcher: Notify IRB

29 open source administration software for education Admin: Acknowledge Notification

30 open source administration software for education Researcher: Create Renewal

31 open source administration software for education Researcher: Submit Renewal

32 open source administration software for education Admin: Approve Renewal

33 open source administration software for education Admin: Expire Protocol

34 open source administration software for education Researcher: View History

35 open source administration software for education Kuali Coeus IRB References Kuali Coeus Information – Test Drive –


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