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ScanTrip, Dispatcher & DocuBreeze Larry Bastanza, Product Marketing Manager.

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Presentation on theme: "ScanTrip, Dispatcher & DocuBreeze Larry Bastanza, Product Marketing Manager."— Presentation transcript:

1 ScanTrip, Dispatcher & DocuBreeze Larry Bastanza, Product Marketing Manager

2 Agenda Intro to SEC SEC Software Security ScanTrip What is it? Main features Why buy ScanTrip? Advantages

3 Agenda Dispatcher What is it? Main features Why buy Dispatcher? Advantages: Bates Stamp Case study: BCBS SC Intro to Dispatcher Pro

4 Agenda DocuBreeze What is it? Main features Client and Server Requirements Why buy DocuBreeze? Advantages Configurations BLI Report BNA form Product Strategy Where to Find More Information

5 Intro to SEC The Systems Engineering Center (SEC), located in Windsor, CT, is an important part of Konica Minolta's research and development activities. SEC is charged with identifying new market opportunities and with providing solutions for Konica Minolta's customers. We are committed to providing our customers with a wide range of applications to fit their needs. ScanTrip, Dispatcher and DocuBreeze are just the tip of the iceberg. SEC will continue to provide our unique services to improve and expand our ever-growing solution base. "Vision is seeing things not as they are, but as they will be"

6 Intro to SEC Members of team that created our original IP controllers Introduced solutions into XK (Application Revolution) Market/channel researchers Identify and penetrate new opportunities Support Marketing and Planning functions Programmers/developers of: ScanTrip, ScanTrip Admin, ScanTrip Mac, ScanTrip LINUX Dispatcher, Dispatcher Pro LocoLingo Collector DocuBreeze And many more.. We work for YOU!

7 SEC Software Security Software Security

8 SEC Software Security Get software (CD / web download) Purchase software via web or via PCUA and obtain Purchase code (code provided via for web purchases or on the CD for PCUA purchases) Install software solution and run. A lock code screen is presented and you are requested to provide an unlock code.

9 SEC Software Security Register the software solution at using the purchase code and the lock code provide by the solution.www.sec.kmbs.us With a successful registration, the SEC web site will display the unlock code required to unlock the software on the PC it is registered on. You will also be provided with an from the SEC web site with the unlock code information. Please note that all software licenses issued by SEC are uniquely created for use on only the computer they were originally installed on. Under no circumstances are any of the licenses transferable.

10 ScanTrip

11 What is ScanTrip? ScanTrip is an easy to use network scanning solution that enhances the power of Konica Minolta digital multifunctional document systems with scan-to-file functionality. ScanTrip lets you retrieve scanned documents and images quickly and easily from the HDDs of many Konica Minolta MFPs (scan-to-file function) directly to their PC The Auto-Retrieve function provides added convenience by automating a periodical check of your mailbox for scanned documents and images to retrieve.

12 Main Features of ScanTrip Simple scanning and retrieval of scanned documents and images from mailboxes on your Konica Minolta MFP Convenience in knowing that the images are stored on MFP HDD and can be retrieved whenever a user desires. Auto-Retrieve Periodically checks your mailbox for images and places them in a pre- determined directory on your PC Auto-Open Automatically open your scanned image with the associated application International Language Support Fully supported Demo Version is available

13 Why Buy ScanTrip? ScanTrip is a proven stable solution. Nothing else to purchase. All patches and updates are provided for FREE. Why not use scan-to- instead? Scanned images can be quite large in size and some mail servers may block the . No indication if the was sent correctly. to yourself, nothing arrives Walk back to the MFP and scan-to- again. Inconsistent image delivery With scan-to- , you may get your image in 5 minutes or 5 hours depending on the mail servers involved. No Backup copy stored on MFP

14 Why Buy ScanTrip? Why not use Scan-to-FTP instead? Customer must install an FTP server. Users must install FTP client software Excessive support required No backup copy stored on MFP Why not use Scan-to-SMB instead? User must have admin rights on their PC (Most do not). Too much data entry at the MFP touch panel - OR – You must leave your PC information at the MFP where others have accesses to it No backup copy stored on MFP. With one solution, users can scan from legacy MFPs, C350, bizhub Pro 1050 and future MFPs. Same/similar full function GUI for Windows, LINUX and Mac.

15 Different flavors of ScanTrip ScanTrip for Windows ScanTrip for MAC v9.x ScanTrip for MAC v10.x ScanTrip for Linux ScanTrip Admin

16 ScanTrip Compatibility ScanTrip supports the following MFPs: All Legacy Konica MFPs that support scan-to-box capability, as well as the following: 7222/7228/ / bizhub C350 bizhub Pro 1050 And all future Konica Minolta MFPs that support scan-to- box function

17 How it works? 1. Define your scanner. 2. Select a mailbox. 3. Retrieve your files, either manually or automatically. As easy as 1, 2, 3…

18 ScanTrip Advantages Gateway to easy network scanning Pull Scanning Scanned images are kept on the MFPs hard drive and pulled to any workstation on the network Easy to bundle as part of a sale Dedicated PC not required Stable, proven and accepted world-wide solution All future updates at no additional cost! High return on investment.

19 Post-Sales Support Licensing Technical Support/Troubleshooting NSSG Monday – Friday, 8 a.m. – 8 p.m. EST at

20 Dispatcher

21 What is Dispatcher? Dispatchers document task automation solution allows you to streamline and simplify your most popular and often-used document manipulation functions Scan, clean, split, merge, watermark, annotate, etc. And does it all automatically An easy-to-use task automation application that performs routine document routing, printing, backup and manipulation functions Easy introduction of document workflow concepts to customers. Collect Process Distribute Dispatcher helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things.

22 Minimum System Requirements Windows 98 SE, Windows NT 4, Windows 2000, Windows XP 200 MHz Intel Pentium processor 64 Mb (128 Mb recommended) available system RAM Web browser for registration Network connection required

23 Dispatcher Main Features Automate document scanning, cleaning and preprocessing operations like: AutoScan - Automatically monitor folders and Konica Minolta document systems for new files. Hot Folders - Drag files to a folder on your desktop for processing. Image Clean-up - Improve image quality with despeckle and deskew capabilities Split/Merge - Separate or combine scanned (TIFF) documents Annotation / Bates Stamp - Stamp Documents with important information

24 Dispatcher Main Features (continued) Watermark - Overlay text or graphics onto your documents Scanner Support - Supports Konica Minolta products like the bizhub C350 and the bizhub PRO 1050 Backup Documents - Automatically create backup copies of your original and processed documents AutoPrint - Easily print documents without ever opening the original application AutoOpen - Automatically open the processed document with its associated application Advanced Scheduling/Batch process - Collect, process and distribute files when you want

25 Dispatcher Main Features Fully Functional demo version available True multitasking solution with support for up to 10 tasks at the same time. Batch processor International Language support offered by LocoLingo Send to System Tray functionality

26 Why Annotation / Bate Stamping? Dispatchers Annotation/Bates Stamp functionality was derived from customer requests to automate Bates Stamping functionality for the Legal market. Bates Stamp solutions range from a couple hundred dollars to $Millions. Most Law firms still manually stamp each document that they received with a date and a sequential number. Dispatcher allows the paralegal to: Scan a document with an MFP Clean the document Add a Bates Stamp Save the document to a network PC Print the stamped copy. All this by just scanning the documents into a mailbox on an MFP!

27 Why Annotation / Bate Stamping? Dispatchers Annotation features provide the following Bates options: Positioning on the page, Add text Add sequential numbering Show leading zeros Add a Date stamp Add Confidential or Received Add the file name Select information dividers Besides Legal, other market opportunities exist where it is vital to ensure that no documents are missing: Human Resources Medical Government Manufacturing

28 Why Buy? Dispatcher is a proven stable solution. Nothing else to purchase. All patches and/or updates are provided for FREE. Inexpensive Bates Stamping solution Entry level routing and imaging solution that can help you better position PageScope Router and DocuBreeze. Auto despeckle/deskew and automatically opens images in application before you even get back to your desk.

29 Why Buy? Why Dispatcher instead of PS Router or DocuBreeze? No dedicated server required Very easy to install and use Contains most of the everyday functionality required by most customers Least expensive solution With one solution users can scan from legacy MFPs, C350, bizhub Pro 1050 and future MFPs. Accepted as a world-wide solution and easy to bundle with every sale

30 How it Works? Dispatcher can collect (input) files in two ways: Monitor a hot folder which can reside on a network share drive or a desktop PC Automatically collect from a Konica Minolta MFP mailbox

31 How it Works? Apply one or more processing functions to a task Up to 10 simultaneous tasks Move (output) the processed file to a predetermined folder on your desktop PC or network share drive

32 2 Versions of Dispatcher Dispatcher Workgroup focused Dispatcher Pro (new) IT focused. More back-office capabilities. More tasks available – data parsing More ways to print

33 Introducing Dispatcher Pro

34 What is Dispatcher Pro? Dispatcher Pros document task automation solution allows you to streamline and simplify your most popular and often-used document manipulation functions Scan, clean, split, merge, watermark, annotate, rename, etc. Ability to parse documents and react to content And does it all automatically An easy-to-use task automation application that performs routine document routing, printing, backup and manipulation functions Easy introduction of document workflow concepts to customers. Collect Process Distribute Dispatcher Pro helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things. Run up to 100 tasks at once

35 Dispatcher Pro Main Features Builds upon all features of Dispatcher AutoScan – Monitor folders and Konica Minolta document systems for new files Hot Folders – Drag files to a folder on your desktop for processing Image Clean-up – Improve image quality with despeckle and deskew capabilities Split/Merge – Separate or combine scanned (TIFF) documents Annotations/Bates Stamp – Stamp documents with important information

36 Dispatcher Pro Main Features Watermark – Overlay text or graphics onto your documents Scanner Support – Supports Konica Minolta products like the bizhub C350 and the bizhub PRO 1050 Backup Documents – Automatically create backup copies of your original and processed documents AutoPrint – Easily print documents without ever opening the original application AutoOpen – Automatically open the processed document with its associated application Advanced Scheduling – Collect, process and distribute files when you want

37 Dispatcher Pro New Features Increased process support: up to 100 tasks at the same time. Document Parser with search and replace, insert and customized scripting capabilities Custom file renaming Route only feature – move without processing files

38 Minimum System Requirements Windows NT 4, Windows 2000, Windows XP 1 GHz Intel Pentium processor 512 Mb (1 Gb recommended) available system RAM Web browser for registration Network connection required

39 Case Study – Blue Cross Blue Shield SC A Custom Solution One of the primary needs for the high-speed production devices in the print shop is the requirement to print out client insurance packs that include individual policy information along with new insurance cards. The data files are provided by an automated system that builds each client package based on the insurance options that they had requested. The data files, hundreds to thousand at a time, can either contain no insurance card OR can include one of four card stocks as the first page and with 100 additional duplexed pages of policy information. Based on multiple information included in each of the files, a determination needed to be made if card stock is need for the packet and if so, which card is to be selected and printed on as the first page. The card is printed to one of four pre-printed stocks (in pre-defined trays), the body is selected as plain paper, and each packet, card and body, is stapled together for the finished product. To accomplish this job, the print shop had a custom proprietary software solution created that was required to be installed on each of the two existing 110ppm production devices from a different vendor. The solution was tethered to each 110ppm product and required the print shop to contact the vender and have their Engineer visit to make any minor corrections.

40 Case Study – Blue Cross Blue Shield SC With the arrival of the bizhub PRO 1050 and its ability for the user to name the type of stock and the drawer that it resides in, Fabian wanted to use the bizhub PRO 1050 to offload some of the client packets from the other two devices, due to reliability issues. Because the current program was designed only to work with the other devices, Fabian asked Konica Minolta to find a solution. Konica Minoltas System Engineering Center (SEC), a custom software development division of Konica Minolta Business Solutions U.S.A, was able to provide multiple software options, consisting 3rd party solutions and SECs own developed solution – Konica Minolta Dispatcher Pro. By installing Dispatcher Pro on a PC prior to the print jobs being sent to the bizhub PRO 1050, the data stream could be parsed, altered as needed, without any disruption to the existing process. On the day that the Konica Minolta SEC engineer came to install Dispatcher, Fabian added an unexpected variable. Instead of the four types of card stock that they had been using, the print shop now was required to add a fifth card stock and, worst of all, the process and information required to identify the card stock was 100% different than anything currently existing. When programming changes such as this were needed with our old software, we would have had to call in the vendor and spend significant time and money to handle the complex reprogramming, said Fabian. Konica Minoltas SEC handled the change in a single afternoon, and more importantly, showed us how to make future changes on our own through simple logic programming. Its tremendously easy to customize Dispatcher. As an open, configurable solution, Dispatcher Pro gives the print shop the flexibility to use whatever device they choose to complete this job. In addition, Dispatcher is also able to handle many of the print shops scanning tasks such as automated scanning, despeckling and deskewing eliminating the need for additional software license costs.

41

42 What is DocuBreeze? Your All-in-One Solution

43 Distributive Document Management System (DDMS) that Integrate with current workflow and methodologies Immediate, reliable and highly secure access to critical information when it's needed. The acceleration of a paper-driven business process to increase productivity and profitability Web-based architecture for maximum flexibility without need to install proprietary client software Easy introduction of document workflow concepts to customers. Collect Process Distribute Leverage the customers existing IT infrastructure File and FTP servers Messaging systems Host platforms Output and input devices What is DocuBreeze?

44 DocuBreeze helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things. DocuBreeze captures a wide variety of documents and associated data and organizes them. DocuBreeze can capture documents from any source, such as scanned,faxed, and electronic files, including black and white, color, and common file types. DocuBreeze allows any end user, not just a programmer or super-user to efficiently create workflows to organize and index documents that are then stored in your choice of public and private archives.

45 What is DocuBreeze? DocuBreeze retrieves documents instantly for editing, annotating, and/or integrating into your current business applications. DocuBreeze also enables an organization to share or distribute documents via LAN, WAN, Internet/intranet, , or printed copy. DocuBreeze provides efficient knowledge sharing and document collaboration by allowing easy retrieval, editing, annotating, and distribution of documents.

46 DocuBreeze Main Features Hands-free operation - Job scheduling Keyword and phrase routing - Route document by whatever word or phrase you choose

47 DocuBreeze Main Features Scan and deliver - Barcode routing Effortless editing - Powerful OCR

48 DocuBreeze Main Features Instant document access - Document archive No PC required - K-task with your MFP

49 DocuBreeze Main Features Advanced file processing capabilities to include: Moving and copying files from any source to any destination Performing OCR (Optical Character Recognition) on scanned documents Bar-code routing, indexing as well as archiving files Scaling, resizing and splitting image files

50 DocuBreeze Main Features Advanced file processing capabilities to include: Annotations (Bates stamping) Keyword routing Web-based archive with public and private volumes with rights management Document collaboration Job ticketing Multi type file index

51 DocuBreeze Main Features Your All-in-One Solution

52 With DocuBreeze, nothing could be easier to SIMPLIFY your document management needs?

53 Client and Server Client operation Windows, Mac, Linux and Unix PC with web browser installed and an internet connection Internet Explorer 5.5, Netscape 4.7, Mozilla 5, Safari or Firefox Server Hardware KMBS recommends and provides Dell servers for DocuBreeze KMBS will certify clients hardware server for a fee. Red Hat and/or SuSE Linux provided as OS

54 Why Buy? DocuBreeze is a proven solution. Inexpensive All-In-One solution Scales to the enterprise as your business grows Full web based solution reduces IT support burden 1000 active users included True multi-tasking system Automated Batch processing works to increase business efficiency

55 Advantage? Why DocuBreeze instead of competitors products? No client application required Arrives customized to your environment Support legacy, current and future MFPs Provides most needed features (barcode, archive, etc.) Supported by NSSG and backed by KMBS Differentiating product for competitive MFP sales Features based on direct customer demand Least expensive solution Both Pull and Push scanning are supported Easy to use GUI

56 DocuBreeze Configurations DocuBreeze Retail Structure: DocuBreeze Standard Edition (SE) (single server): Includes: 1000 concurrent users True multi-thread processing (concurrent processes) Image processing (no annotation) Collection from 2 MFPs Distribution to MFPs Distribution to Windows servers DocuBreeze Advanced Edition (single server): Includes: 1000 concurrent users True multi-thread processing (concurrent processes) Image processing (all functions) Collection from 2 MFPs Collection from Windows servers Distribution to MFPs Distribution to FTP Distribution to file servers (all types) DocuBreeze Premier Edition (single server): Includes: 1000 concurrent users True multi-thread processing (concurrent processes) Image processing Bar Code routing Collection from All Types (includes 10 MFPs)Distribution to All Types Archive/Retrieval with index search

57 BLI Report Increases productivity and profitability BLI is impressed … companies should consider DocuBreeze

58 DocuBreeze BNA Form Identify customers business needs to provide the right solution

59 Product Strategy ScanTrip Dispatcher PS Router DocuBreeze PS WorkWare Unity Desktop / Professional DocuBreeze Routing / Distribution Document Management $$$ FeaturesFeatures

60 Where to Find More Information Visit the DocuBreeze website at For information about DocuBreeze or any of the solutions shown here, visit the SEC website at

61 Thank you!


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