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Enterprise Integration Solutions SharePoint Imaging.

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Presentation on theme: "Enterprise Integration Solutions SharePoint Imaging."— Presentation transcript:

1 Enterprise Integration Solutions SharePoint Imaging

2 Enterprise Integration Solutions What is Document Imaging Scanning of paper into “electronic document” “Index” document – Application of metadata Store in a repository or “Electronic Filing Cabinet” Search – Metadata – SharePoint Display document Workflow

3 Enterprise Integration Solutions Document Imaging History 1980’s several vendors started scanning paper Proprietary workstation hardware Proprietary repositories Proprietary database Expensive to purchase Expensive to maintain High barrier to entry, risky, long ROI

4 Enterprise Integration Solutions Document Imaging History Microsoft releases SPS 2001 KnowledgeLake Implementing “another” imaging solution KnowledgeLake recognized opportunity to use SharePoint as a repository KnowledgeLake created the components to make SharePoint an Imaging solution

5 Enterprise Integration Solutions Document Imaging Case Study 6 Week Deployment Scan & index > 4,000 images / day 263,000 in 3 months with two Scanners Retrieval time from 15 minutes to < 5 seconds Today expanded to related documents, Risk Management, Loan Documents and growing SharePoint replacing Intranet

6 Enterprise Integration Solutions KnowledgeLake Imaging Product Suite KnowledgeLake ProductFunction Imaging ServerEnhance SharePoint CaptureBatch Scanning and Indexing ConnectSharePoint integration with any desktop application Capture ServerBatch Processing of Images, Multi- function device support. Branch Capture ServerRemote Scanning

7 Enterprise Integration Solutions KnowledgeLake Imaging Server KnowledgeLake Imaging Server KnowledgeLake Capture Server Server KnowledgeLake Capture Server Server Batch Management Web Capture & Indexing Folder Monitoring MFD/Fax Integration OCR (full text) CSV & XML Import WSS or MOSS 2007 Content Mgmt Workflow Business Intelligence Web Content Mgmt Portal Collaboration WSS or MOSS 2007 Content Mgmt Workflow Business Intelligence Web Content Mgmt Portal Collaboration Search Index Auto Index - DB Lookup Search Results Export Viewer - TIF, PDF, JPG Viewer Annotations Workflow Integration Print from Server DocClass for Auto Filing Content Mgmt KnowledgeLake Branch Capture Server Client KnowledgeLake Branch Capture Server Client Throttle & Schedule Cache Import Remote Capture KnowledgeLake Connect File without opening SharePoint Client KnowledgeLake Connect File without opening SharePoint Client Save & Index Save & Index any Document Auto Index - KL Imaging Managed by SharePoint Electronic Files KnowledgeLake Capture Client KnowledgeLake Capture Client Batch Scanning TWAIN or ISIS Scanners OCR (full text & zonal) Scalable SP Release SharePoint Aware PDF, TIF & XPS creation Barcodes & Patch codes Auto Index-KL Imaging Paper Files - Scan How all the KnowledgeLake components fit together Lets examine each in detail.

8 Enterprise Integration Solutions Imaging Server: Enhance SharePoint Extends MOSS / WSS as imaging “repository” KnowledgeLake Document Class – Consolidates Sites Libraries Content types – Metadata columns Configured on SharePoint – At the library

9 Enterprise Integration Solutions Imaging Server: Enhance SharePoint Search web parts – Create saved search templates – Search multiple libraries (WSS Limitation) KnowledgeLake Viewer – View scanned image in TIFF, JPEG, PNG formats No need to download a local copy of image – Annotations, stamps, bookmarks – Send URL Links – Initiate workflows

10 Enterprise Integration Solutions Imaging Server: Enhance SharePoint Index – Enterprise wide indexing schema configured on SharePoint – Eliminates need for users to understand different sites, libraries and content types for saving documents. Scan – Users can scan directly from a document library using local desktop scanner (ad hoc) – View scanned image before release to SharePoint – Index document

11 Enterprise Integration Solutions Imaging Server: Enhance SharePoint Print – Print documents from within SharePoint without having client software for document Export – Export documents and meta-data based on query results Complete SDK

12 Enterprise Integration Solutions Capture: Batch Scanning Desktop application High-volume batch scanning and indexing “Point and shoot” OCR Zonal OCR for forms processing Key-from-image indexing ODBC lookup – validation / indexing Image processing features – despeckle, deskew, blank page detection

13 Enterprise Integration Solutions Capture: Batch Scanning Save as TIFF, PDF and XPS file formats in SharePoint Barcode support for indexing and/or document separation Directory watching (support for Multi-function devices) Supports Kofax VRS and Kodak Perfect Page – Image clean-up applications

14 Enterprise Integration Solutions Capture – User Interface Office 2007 like ribbon Meta-data indexing Batch Information Messages / errors Document Image

15 Enterprise Integration Solutions Connect : Desktop integration SharePoint integration for any desktop application Ensure documents are indexed with proper meta-data Capture documents with attached desktop scanner Outlook integration – Save Outlook messages with attachments directly to SharePoint library

16 Enterprise Integration Solutions Connect : Desktop integration

17 Enterprise Integration Solutions Capture Server Scripted server-based batch management / processing – Image Cleanup Despeckle, deskew, border removal, rotate – OCR – Barcode – Indexing Validation Secure indexing with browser interface Batch import – network directory watching

18 Enterprise Integration Solutions Capture Server

19 Enterprise Integration Solutions Branch Capture Server Used for remote offices with limited or unreliable connectivity Uses a “caching” mechanism so documents can be captured at full scanner speed Schedule time and bandwidth to transfer batch data to Central Office Batch import jobs for multi-function devices Can run on workstation or light-duty server

20 Enterprise Integration Solutions Branch Capture Server

21 Enterprise Integration Solutions Questions? Thank You! Jonas Sostakas RCM Technologies 700 Tower Drive Suite 610 Troy, MI (248)


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