ScanTrip, Dispatcher & DocuBreeze

ScanTrip, Dispatcher & DocuBreeze
Hello! Welcome to Webinar for the ScanTrip and Dispatcher products developed by Konica Minolta. Today, we’ll reintroduce for those who are not already familiar with these scan and routing solutions. Larry Bastanza, Product Marketing Manager OneRIP 2 Sales Training October 19, 2004

Agenda Intro to SEC SEC Software Security ScanTrip What is it?
Main features Why buy ScanTrip? Advantages We are very pleased today to be talking about two exciting products that were developed by the Systems Engineering Center of Konica Minolta. The team is headed by Manny Couciero who is co-presenting along with me today. Today we will be giving an overview of ScanTrip and Dispatcher. We’ll go through the main features and benefits of each application and then show you a brief demonstration of each…. OneRIP 2 Sales Training October 19, 2004

Agenda Dispatcher What is it? Main features Why buy Dispatcher?
Advantages: Bates Stamp Case study: BCBS SC Intro to Dispatcher Pro We are very pleased today to be talking about two exciting products that were developed by the Systems Engineering Center of Konica Minolta. The team is headed by Manny Couciero who is co-presenting along with me today. Today we will be giving an overview of ScanTrip and Dispatcher. We’ll go through the main features and benefits of each application and then show you a brief demonstration of each…. OneRIP 2 Sales Training October 19, 2004

Agenda DocuBreeze Where to Find More Information What is it?
Main features Client and Server Requirements Why buy DocuBreeze? Advantages Configurations BLI Report BNA form Product Strategy Where to Find More Information We are very pleased today to be talking about two exciting products that were developed by the Systems Engineering Center of Konica Minolta. The team is headed by Manny Couciero who is co-presenting along with me today. Today we will be giving an overview of ScanTrip and Dispatcher. We’ll go through the main features and benefits of each application and then show you a brief demonstration of each…. OneRIP 2 Sales Training October 19, 2004

"Vision is seeing things not as they are, but as they will be"
Intro to SEC "Vision is seeing things not as they are, but as they will be" The Systems Engineering Center (SEC), located in Windsor, CT, is an important part of Konica Minolta's research and development activities. SEC is charged with identifying new market opportunities and with providing solutions for Konica Minolta's customers. We are committed to providing our customers with a wide range of applications to fit their needs. ScanTrip, Dispatcher and DocuBreeze are just the tip of the iceberg. SEC will continue to provide our unique services to improve and expand our ever-growing solution base.

Intro to SEC Members of team that created our original IP controllers
Introduced solutions into XK (Application Revolution) Market/channel researchers Identify and penetrate new opportunities Support Marketing and Planning functions Programmers/developers of: ScanTrip, ScanTrip Admin, ScanTrip Mac, ScanTrip LINUX Dispatcher, Dispatcher Pro LocoLingo Collector DocuBreeze And many more.. We work for YOU!

Software Security SEC Software Security
So let’s talk a little about ScanTrip. OneRIP 2 Sales Training October 19, 2004

SEC Software Security Get software (CD / web download)
Purchase software via web or via PCUA and obtain Purchase code (code provided via for web purchases or on the CD for PCUA purchases) Install software solution and run. A lock code screen is presented and you are requested to provide an unlock code.

SEC Software Security Register the software solution at using the purchase code and the lock code provide by the solution. With a successful registration, the SEC web site will display the unlock code required to unlock the software on the PC it is registered on. You will also be provided with an from the SEC web site with the unlock code information. Please note that all software licenses issued by SEC are uniquely created for use on only the computer they were originally installed on. Under no circumstances are any of the licenses transferable.

ScanTrip So let’s talk a little about ScanTrip.
OneRIP 2 Sales Training October 19, 2004

What is ScanTrip? ScanTrip is an easy to use network scanning solution that enhances the power of Konica Minolta digital multifunctional document systems with scan-to-file functionality. ScanTrip lets you retrieve scanned documents and images quickly and easily from the HDDs of many Konica Minolta MFPs (scan-to-file function) directly to their PC The “Auto-Retrieve” function provides added convenience by automating a periodical check of your mailbox for scanned documents and images to retrieve. So, what is ScanTrip? Upload, Store Konica Minolta's Scantrip Utility is a cost effect way for departments and workgroups to conveniently implement network scanning. The Konica Minolta Scantrip Utility allows users to upload documents scanned on the Konica Minolta workgroup, departmental or production document systems. The scanned images are stored as a GROUP 4 TIFF on the Konica Minolta printer/copier's hard drive. Scantrip automatically polls TIFF files created from scanned documents stored on the hard drive. It allows users to select the frequency of the searches (from once a minute to once an hour). Scanned images can be stored on the network or user's PC in any folder they chose and then imported into an OCR package for editing or stored document archival and retrieval or attached to an file. Features: Scan to file process made easy. Scanned images on the print controller hard drive are made available from any workstation on the network. Scanned images can be viewed, faxed, ed or archived. Dedicated PC not required. Gateway to integrated knowledge management solutions. OneRIP 2 Sales Training October 19, 2004

Main Features of ScanTrip
Simple scanning and retrieval of scanned documents and images from mailboxes on your Konica Minolta MFP Convenience in knowing that the images are stored on MFP HDD and can be retrieved whenever a user desires. Auto-Retrieve Periodically checks your mailbox for images and places them in a pre-determined directory on your PC Auto-Open Automatically open your scanned image with the associated application International Language Support Fully supported Demo Version is available What features does ScanTrip have? ScanTrip provides an easy way to manage scanned files. It lets you retrieve scanned documents and images quickly and easily from KM MFPs and place them anywhere on your network or desktop PC. Setup is simple. Just enter the IP address of the scanning engine and the number of the mailbox. A simple “check” command lets you check your mailbox for stored images. You’ll see filenames listed and have on-screen buttons to retrieve or delete the scanned images in your mailbox. For heavier document scanning – ScanTrip gives you a special function called AutoScan. With this function enabled, ScanTrip will periodically check your mailbox for scanned documents and images. If there are any found, they will automatically be retrieved and places in a directory you specify. In support of the international marketplace, ScanTrip offers the LocoLingo translation tool that provides full localization support with the ability to create separate ScanTrip language files. Can perform direct phrase for phrase translation to create additional files for the same applications. OneRIP 2 Sales Training October 19, 2004

Why Buy ScanTrip? ScanTrip is a proven stable solution.
Nothing else to purchase. All patches and updates are provided for FREE. Why not use scan-to- instead? Scanned images can be quite large in size and some mail servers may block the . No indication if the was sent correctly. to yourself, nothing arrives Walk back to the MFP and scan-to- again. Inconsistent image delivery With scan-to- , you may get your image in 5 minutes or 5 hours depending on the mail servers involved. No Backup copy stored on MFP

Why Buy ScanTrip? Why not use Scan-to-FTP instead?
Customer must install an FTP server. Users must install FTP client software Excessive support required No backup copy stored on MFP Why not use Scan-to-SMB instead? User must have admin rights on their PC (Most do not). Too much data entry at the MFP touch panel - OR – You must leave your PC information at the MFP where others have accesses to it No backup copy stored on MFP. With one solution, users can scan from legacy MFPs, C350, bizhub Pro 1050 and future MFPs. Same/similar full function GUI for Windows, LINUX and Mac.

Different flavors of ScanTrip
ScanTrip for Windows ScanTrip for MAC v9.x ScanTrip for MAC v10.x ScanTrip for Linux ScanTrip Admin ScanTrip comes in various flavors….no not chocolate, vanilla or strawberry BUT based on operating system. Functionality does not change. OneRIP 2 Sales Training October 19, 2004

ScanTrip Compatibility
ScanTrip supports the following MFPs: All Legacy Konica MFPs that support “scan-to-box” capability, as well as the following: 7222/7228/7235 7255/7272 7085 7145 bizhub C350 bizhub Pro 1050 And all future Konica Minolta MFPs that support “scan-to- box” function Here’s a list of all the MFPS that ScanTrip supports. SCAN TO BOX CAPABILITY. ScanTrip will support all legacy Konica MFPS that have the scan to mailbox function. Also, ScanTrip will function with some of the newer KM devices such as the 7222/7228/7235, 7255/7272, 7085, 7145, C350 and All of the products have a scan to box function. OneRIP 2 Sales Training October 19, 2004

1 2 3 How it works? As easy as 1, 2, 3… 1. Define your scanner.
2. Select a mailbox. 3. Retrieve your files, either manually or automatically. 2 3

ScanTrip Advantages Gateway to easy network scanning Pull Scanning
Scanned images are kept on the MFP’s hard drive and pulled to any workstation on the network Easy to bundle as part of a sale Dedicated PC not required Stable, proven and accepted world-wide solution All future updates at no additional cost! High return on investment. So, to recap, what are the advantages of ScanTrip? OneRIP 2 Sales Training October 19, 2004

Technical Support/Troubleshooting
Post-Sales Support Licensing Technical Support/Troubleshooting NSSG Monday – Friday, 8 a.m. – 8 p.m. EST at

Dispatcher So let’s talk a little about ScanTrip.
OneRIP 2 Sales Training October 19, 2004

What is Dispatcher? Dispatcher’s document task automation solution allows you to streamline and simplify your most popular and often-used document manipulation functions Scan, clean, split, merge, watermark, annotate, etc. And does it all automatically An easy-to-use task automation application that performs routine document routing, printing, backup and manipulation functions Easy introduction of “document workflow” concepts to customers. Collect Process Distribute Dispatcher helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things. Only B&W MFPs are supported at this time. Automates document imaging and archival processes Streamline and simplify many of the most commonly used document manipulation functions OneRIP 2 Sales Training October 19, 2004

Minimum System Requirements
Windows 98 SE, Windows NT 4, Windows 2000, Windows XP 200 MHz Intel Pentium processor 64 Mb (128 Mb recommended) available system RAM Web browser for registration Network connection required

Dispatcher Main Features
Automate document scanning, cleaning and preprocessing operations like: AutoScan - Automatically monitor folders and Konica Minolta document systems for new files. “Hot Folders” - Drag files to a folder on your desktop for processing. Image Clean-up - Improve image quality with despeckle and deskew capabilities Split/Merge - Separate or combine scanned (TIFF) documents Annotation / Bates Stamp - Stamp Documents with important information Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Dispatcher Main Features (continued)
Watermark - Overlay text or graphics onto your documents Scanner Support - Supports Konica Minolta products like the bizhub C350 and the bizhub PRO 1050 Backup Documents - Automatically create backup copies of your original and processed documents AutoPrint - Easily print documents without ever opening the original application AutoOpen - Automatically open the processed document with it’s associated application Advanced Scheduling/Batch process - Collect, process and distribute files when you want Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Dispatcher Main Features
Fully Functional demo version available True multitasking solution with support for up to 10 “tasks” at the same time. Batch processor International Language support offered by LocoLingo Send to System Tray functionality Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Why Annotation / Bate Stamping?
Dispatcher’s Annotation/Bates Stamp functionality was derived from customer requests to automate “Bates Stamping” functionality for the Legal market. Bates Stamp solutions range from a couple hundred dollars to $Millions. Most Law firms still manually stamp each document that they received with a date and a sequential number. Dispatcher allows the paralegal to: Scan a document with an MFP Clean the document Add a Bates Stamp Save the document to a network PC Print the stamped copy. All this by just scanning the documents into a mailbox on an MFP!

Why Annotation / Bate Stamping?
Dispatcher’s Annotation features provide the following Bates options: Positioning on the page, Add text Add sequential numbering Show leading zeros Add a Date stamp Add Confidential or Received Add the file name Select information dividers Besides Legal, other market opportunities exist where it is vital to ensure that no documents are missing: Human Resources Medical Government Manufacturing

Why Buy? Dispatcher is a proven stable solution.
Nothing else to purchase. All patches and/or updates are provided for FREE. Inexpensive “Bates Stamping” solution Entry level routing and imaging solution that can help you better position PageScope Router and DocuBreeze. Auto despeckle/deskew and automatically opens images in application before you even get back to your desk.

Why Buy? Why Dispatcher instead of PS Router or DocuBreeze?
No dedicated server required Very easy to install and use Contains most of the everyday functionality required by most customers Least expensive solution With one solution users can scan from legacy MFPs, C350, bizhub Pro 1050 and future MFPs. Accepted as a world-wide solution and easy to bundle with every sale

Dispatcher can collect (input) files in two ways:
How it Works? Dispatcher can collect (input) files in two ways: Monitor a “hot folder” which can reside on a network share drive or a desktop PC Automatically collect from a Konica Minolta MFP mailbox Dispatcher is specifically designed to eliminate a variety of document manipulation processes that would typically require multiple steps, mutliple products and be manually performed, saving both time and money. In addition to the desktop user, Dispatcher also empowers the IT administrator with a task automation tool that eliminates mundane manual image retrieval and manipulation of everyday tasks but not centralized on a network server. OneRIP 2 Sales Training October 19, 2004

How it Works? Apply one or more processing functions to a task
Up to 10 simultaneous tasks Move (output) the processed file to a predetermined folder on your desktop PC or network share drive Dispatcher is specifically designed to eliminate a variety of document manipulation processes that would typically require multiple steps, mutliple products and be manually performed, saving both time and money. In addition to the desktop user, Dispatcher also empowers the IT administrator with a task automation tool that eliminates mundane manual image retrieval and manipulation of everyday tasks but not centralized on a network server. OneRIP 2 Sales Training October 19, 2004

2 Versions of Dispatcher
Workgroup focused Dispatcher Pro (new) IT focused. More back-office capabilities. More tasks available – data parsing More ways to print NEED MORE INFORMATION HERE….. OneRIP 2 Sales Training October 19, 2004

Introducing Dispatcher Pro

What is Dispatcher Pro? Dispatcher Pro’s document task automation solution allows you to streamline and simplify your most popular and often-used document manipulation functions Scan, clean, split, merge, watermark, annotate, rename, etc. Ability to parse documents and react to content And does it all automatically An easy-to-use task automation application that performs routine document routing, printing, backup and manipulation functions Easy introduction of “document workflow” concepts to customers. Collect Process Distribute Dispatcher Pro helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things. Run up to 100 tasks at once Only B&W MFPs are supported at this time. Automates document imaging and archival processes Streamline and simplify many of the most commonly used document manipulation functions OneRIP 2 Sales Training October 19, 2004

Dispatcher Pro Main Features
Builds upon all features of Dispatcher AutoScan – Monitor folders and Konica Minolta document systems for new files “Hot Folders” – Drag files to a folder on your desktop for processing Image Clean-up – Improve image quality with despeckle and deskew capabilities Split/Merge – Separate or combine scanned (TIFF) documents Annotations/Bates Stamp – Stamp documents with important information Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Dispatcher Pro Main Features
Watermark – Overlay text or graphics onto your documents Scanner Support – Supports Konica Minolta products like the bizhub C350 and the bizhub PRO 1050 Backup Documents – Automatically create backup copies of your original and processed documents AutoPrint – Easily print documents without ever opening the original application AutoOpen – Automatically open the processed document with its associated application Advanced Scheduling – Collect, process and distribute files when you want Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Dispatcher Pro New Features
Increased process support: up to 100 “tasks” at the same time. Document Parser with search and replace, insert and customized scripting capabilities Custom file renaming “Route only” feature – move without processing files Mention LocoLingo……….FL – Spanish…….. OneRIP 2 Sales Training October 19, 2004

Minimum System Requirements
Windows NT 4, Windows 2000, Windows XP 1 GHz Intel Pentium processor 512 Mb (1 Gb recommended) available system RAM Web browser for registration Network connection required

Case Study – Blue Cross Blue Shield SC
A Custom Solution One of the primary needs for the high-speed production devices in the print shop is the requirement to print out client insurance packs that include individual policy information along with new insurance cards. The data files are provided by an automated system that builds each client package based on the insurance options that they had requested. The data files, hundreds to thousand at a time, can either contain no insurance card OR can include one of four card stocks as the first page and with 100 additional duplexed pages of policy information. Based on multiple information included in each of the files, a determination needed to be made if card stock is need for the packet and if so, which card is to be selected and printed on as the first page. The card is printed to one of four pre-printed stocks (in pre-defined trays), the body is selected as plain paper, and each packet, card and body, is stapled together for the finished product. To accomplish this job, the print shop had a custom proprietary software solution created that was required to be installed on each of the two existing 110ppm production devices from a different vendor. The solution was tethered to each 110ppm product and required the print shop to contact the vender and have their Engineer visit to make any minor corrections.

Case Study – Blue Cross Blue Shield SC
With the arrival of the bizhub PRO 1050 and its ability for the user to “name” the type of stock and the drawer that it resides in, Fabian wanted to use the bizhub PRO 1050 to offload some of the client packets from the other two devices, due to reliability issues. Because the current program was designed only to work with the other devices, Fabian asked Konica Minolta to find a solution. Konica Minolta’s System Engineering Center (SEC), a custom software development division of Konica Minolta Business Solutions U.S.A, was able to provide multiple software options, consisting 3rd party solutions and SEC’s own developed solution – Konica Minolta Dispatcher Pro. By installing Dispatcher Pro on a PC prior to the print jobs being sent to the bizhub PRO 1050, the data stream could be parsed, altered as needed, without any disruption to the existing process. On the day that the Konica Minolta SEC engineer came to install Dispatcher, Fabian added an unexpected variable. Instead of the four types of card stock that they had been using, the print shop now was required to add a fifth card stock and, worst of all, the process and information required to identify the card stock was 100% different than anything currently existing. “When programming changes such as this were needed with our old software, we would have had to call in the vendor and spend significant time and money to handle the complex reprogramming,” said Fabian. “Konica Minolta’s SEC handled the change in a single afternoon, and more importantly, showed us how to make future changes on our own through simple logic programming. It’s tremendously easy to customize Dispatcher.” As an open, configurable solution, Dispatcher Pro gives the print shop the flexibility to use whatever device they choose to complete this job. In addition, Dispatcher is also able to handle many of the print shop’s scanning tasks such as automated scanning, despeckling and deskewing — eliminating the need for additional software license costs.

We are very pleased today to be talking about two exciting products that were developed by the Systems Engineering Center of Konica Minolta. The team is headed by Manny Couciero who is co-presenting along with me today. Today we will be giving an overview of ScanTrip and Dispatcher. We’ll go through the main features and benefits of each application and then show you a brief demonstration of each…. OneRIP 2 Sales Training October 19, 2004

What is DocuBreeze? Your All-in-One Solution

What is DocuBreeze? Distributive Document Management System (DDMS) that Integrate with current workflow and methodologies Immediate, reliable and highly secure access to critical information when it's needed. The acceleration of a paper-driven business process to increase productivity and profitability Web-based architecture for maximum flexibility without need to install proprietary client software Easy introduction of “document workflow” concepts to customers. Collect Process Distribute Leverage the customer’s existing IT infrastructure File and FTP servers Messaging systems Host platforms Output and input devices

What is DocuBreeze? DocuBreeze helps you save valuable time and money by automating and streamlining mundane tasks, freeing you up to concentrate on more important things. DocuBreeze captures a wide variety of documents and associated data and organizes them. DocuBreeze can capture documents from any source, such as scanned,faxed, and electronic files, including black and white, color, and common file types. DocuBreeze allows any end user, not just a programmer or super-user to efficiently create workflows to organize and index documents that are then stored in your choice of public and private archives.

What is DocuBreeze? DocuBreeze retrieves documents instantly for editing, annotating, and/or integrating into your current business applications. DocuBreeze also enables an organization to share or distribute documents via LAN, WAN, Internet/intranet, , or printed copy. DocuBreeze provides efficient knowledge sharing and document collaboration by allowing easy retrieval, editing, annotating, and distribution of documents.

DocuBreeze Main Features
Keyword and phrase routing - Route document by whatever word or phrase you choose Hands-free operation - Job scheduling

Scan and deliver - Barcode routing Effortless editing - Powerful OCR

Instant document access - Document archive No PC required - K-task with your MFP

Advanced file processing capabilities to include: Moving and copying files from any source to any destination Performing OCR (Optical Character Recognition) on scanned documents Bar-code routing, indexing as well as archiving files Scaling, resizing and splitting image files

Advanced file processing capabilities to include: Annotations (Bates stamping) Keyword routing Web-based archive with public and private volumes with rights management Document collaboration Job ticketing Multi type file index

Your All-in-One Solution

With DocuBreeze, nothing could be easier to
SIMPLIFY your document management needs?

Client and Server Client operation Server Hardware
Windows, Mac, Linux and Unix PC with web browser installed and an internet connection Internet Explorer 5.5, Netscape 4.7, Mozilla 5, Safari or Firefox Server Hardware KMBS recommends and provides Dell servers for DocuBreeze KMBS will certify client’s hardware server for a fee. Red Hat and/or SuSE Linux provided as OS

Why Buy? DocuBreeze is a proven solution.
Inexpensive All-In-One solution Scales to the enterprise as your business grows Full web based solution reduces IT support burden 1000 active users included True multi-tasking system Automated Batch processing works to increase business efficiency

Advantage? Why DocuBreeze instead of competitors’ products?
No client application required Arrives customized to your environment Support legacy, current and future MFPs Provides most needed features (barcode, archive, etc.) Supported by NSSG and backed by KMBS Differentiating product for competitive MFP sales Features based on direct customer demand Least expensive solution Both Pull and Push scanning are supported Easy to use GUI

DocuBreeze Configurations
DocuBreeze Retail Structure: DocuBreeze Standard Edition (SE) (single server): Includes: 1000 concurrent users True multi-thread processing (concurrent processes) Image processing (no annotation) Collection from 2 MFPs Distribution to MFPs Distribution to Windows servers DocuBreeze Advanced Edition (single server): Image processing (all functions) Collection from Windows servers Distribution to FTP Distribution to file servers (all types) DocuBreeze Premier Edition (single server): Image processing Bar Code routing Collection from All Types (includes 10 MFPs)Distribution to All Types Archive/Retrieval with index search NEED MORE INFORMATION HERE….. OneRIP 2 Sales Training October 19, 2004

BLI Report “Increases productivity and profitability”
“BLI is impressed … companies should consider DocuBreeze”

DocuBreeze BNA Form Identify customers’ business
needs to provide the right solution

Product Strategy $$$ Document Management Routing / Distribution
ScanTrip Dispatcher PS Router DocuBreeze PS WorkWare Unity Desktop / Professional Routing / Distribution Document Management $$$ Features

Where to Find More Information
Visit the DocuBreeze website at For information about DocuBreeze or any of the solutions shown here, visit the SEC website at

Thank you!

ScanTrip, Dispatcher & DocuBreeze

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