1. Regulations & Arrangements of Final Examinations Part II Introduction to Grading System (Semester 1, 2009-2010 Academic Year) Presented by Dr. Ricky Hou, Deputy Registrar 30 th Dec, 2009

2. Grading System 1. Teachers marking papers, please refer to the UIC Grade Distribution Guidelines (revised recently, distributed).

3. Letter Grades Excellent: A, A- Good: B+, B, B- Satisfactory: C+, C, C- Marginal Pass: D Conditional Pass: E (only applicable for year-long subject) Fail: F Incomplete: I (uploaded by AR ONLY) Withdrawn: W (uploaded by AR ONLY)

4. Binary Grades 1. S (Satisfactory) & U (Unsatisfactory) 2. Subjects applicable: (1) WPE Modules (cohort before 2009), (2) ELC NCB subjects ( Effective Written Communication, Effective Oral Communication ) (cohort before 2009), (3) some Internship courses (more than 50% Assessment Weighting given by external third party, e.g. TESL Internship)

5. Changes on Grading System (WPE Modules, some ELC subjects) WPE ModulesSome ELC subjects 2009 cohortLetter Grade (not included in GPA Calculation) Letter Grade (included in GPA Calculation) 2005-2008 cohort S or U (not included in GPA Calculation) S or U (not included in GPA Calculation) Remark: 1. Repeat students will follow the above regulations according to their year of admission. 2. A label of “NCB” has been added after the subject titles offered to 2005-2008 cohort.

6. Grade Distribution Guidelines (for internal reference only) A (equivalent to at least 80 marks out of 100) 0-10% Students could get this grade A + B40-65% Students could get this grade C+ DNo % limit *F (Students with a score below 30% in the Final Examination will not be allowed to sit for the Supplementary Examination) To be decided by each Examiner * The new rule will be only applicable from 2010-2011 Academic Year onwards.

7. Letter Grade (% equivalence) (for reference only)

8. Marks in Percentage Example 1 Student IDNameConti. Assess. (30%) Final Exam (70%) Final Letter Grade 0700123456James80 A- 0700123457Tom9080A 1. Final score for James: 80*0.3 + 80*0.7 = 24+56 = 80 2. Final score for Tom: 90*0.3 + 80*0.7 = 27 + 56 = 83

9. Marks in Letter-Grade Example 2 Student IDNameConti. Assess. (30%) Final Exam (70%) Final Letter Grade 0700123456JamesBAA- 0700123457TomAAA 1. Final grade for James: 3.0*0.3 + 4.0*0.7 = 0.9+2.8 = 3.7 2. Final grade for Tom: 4.0*0.3 + 4.0*0.7 = 1.2 + 2.8 = 4.0

10. Special Notes for Grade Distribution Following students will NOT be included into the Subject Grade Distribution: 1. Exchange Students 2. Students who have officially withdrawn the subject. (Grade ‘W’ has been given)

11. Grade Report Submission Grades must be submitted via the Online Grade Report Submission System.

12. Grade Report Form (Con’t)

13. Grade Report Form to External Examiners ( Simplified )

14. Grade Report Form to External Examiners ( Detailed )

15. Deadline for Grade Submission 3. The date for grade submission is the 17th Jan 2010 (This is the deadline!). [Note: For those subjects which have External Examiners, the Programme Coordinators should send the results to the External Examiners before the 14th Jan 2010 and get their comments before the 17th Jan 2010]

16. Support for Online Grade Submission Division/UnitContact PersonHotline Sci. & Tech. Ms. Linda Yang3620350 Bus. & Mgt.Ms. Sara Chang3620716 Human. & Soc. Sci. Ms. Yixin Liu3620304 Gen. Edu.Ms. Doris Chen3620528 P. E.Ms. Maggie Dang3620916 WPEOMs. Silver Tang3620901

17. Reminder on Grade Release Subject instructors should NOT release any grades to students privately. The Academic Registry will officially release grades upon the Senate's approval.

18. Grade Appeal Procedures (1/2) 1. Students submit one application form for one subject to the relevant Division or General Education Office or Centers within a week after the release of the Supplementary Examination Results. 2. The Division (or General Education) Officers / contact persons of Centers check the application forms for accuracy and distribute the applications in group to the various subject teachers to double check the grades.

19. Grade Appeal Procedures (2/2) 3. The instructor(s) should return his/her comments to the relevant Division (or General Education) Officer / contact person of Centres in a week after receiving the application. If there are any grades that should be changed, the reason(s) must be stated. 4. The Academic Registry will double check the accuracy and inform students about the results within three weeks after the application deadline.

20. Examination Materials Returning For Examination Materials, such as Answer Books, Multiple Choices Answer Sheets and Question Papers, you may keep them until the end of grade appeal and return the materials to AR in the first 2 weeks of next semester.

21. Enquiries 4. If you have any questions related to the examinations, please contact Ms. Rita Yang (Hot-line: 3620313, 13825604522 or Email: ritayang@uic.edu.hk) Ms. Jolin Zhou (Hot line: 3620361, 15992677043 or Email: jolinzhou@uic.edu.hk)