1. Unit 1 – Improving Productivity Elliot Hyde Instructions ~ 100 words per box

2. 1.1Why did you use a computer? What other systems / resources could you have used? I used a computer because its easier to edit things. Allows you to have back up plans and copies of your work – if you loose it you can back it up. However if you do it on paper then you will have to make it all again if you loose it. It could rip, water damaged, loose a part on the PowerPoint and if you make a mistake on paper you have to start again. You could use a leaflet but they would cost more money. You could use a white board but it could get rubbed off, the pens might run out and can’t get pictures on white boards its not as neat.

3. 1.2What skills did you need to learn in order to use PowerPoint? You need ICT skills, you need organisation skills, you need time management and creativity skills. Having good ICT skills incudes knowing how to use custom animation and also knowing how to put a video onto PowerPoint, being creative includes having some animations and having different types of writing and different backgrounds and picture. I needed to be organised so I could access my work easily, by doing this I made folders to store my work in with appropriate names.

4. 1.2What resources did you need to make the presentation successful? For the presentation I needed videos, images and sounds and also texts that I wrote myself and texts that I copied and pasted for the smiths wood website, i also needed the internet where I found out most of the information also the teachers were helping as they know about the school but I used my own knowledge because I know the school and the lessons and rules and how it works. Videos, sounds and images create more information and make the PowerPoint more interactive.

5. 1.4What factors might have affected how well you completed the presentation? (e.g. time / attendance / knowledge of software) Time affected my work because as I got towards the end I started rushing and started putting less information and didn’t think properly so towards the end my PowerPoint wasn’t very creative. Knowledge of software also affected the presentation because there are some things that I didn’t know about when I did my presentation but now I do so I could have improved it sooner. I wasn’t off for any days but however I can get easily distracted and sometimes go of guard with my work and speak to the people sitting next to me.

6. 1.6Why did you use PowerPoint to make your presentation? What other software was available? Why did you choose not to use them? I have used PowerPoint to make my presentation because you can open up different slides and also you can have different animations and designs on it, I could have used words to do my presentations however words are a bit boring and you cant have any good animations and you cant do slide shows on word, it would be too much information. Also on PowerPoint it is easy to put images on and view them when on paper you can’t add images from the internet you have to draw them and unless you're a really good drawer then it wont be as good.

7. 2.2Which tools within PowerPoint made it appropriate for your presentation? The tools I used were at the top of the screen; designs, transitions, animations, format and slide master. Design was when I chose the background or colour of the slide show. Transitions was when I chose how the slide appeared on the screen there is a variety of ways the slide can come onto the screen. Animations was when I chose how the images or text came onto the screen there is a variety of ways it can appear on the screen. Format was how I laid it out and how my slide show was when organising it. I used slide master to make the slide look the same.

8. 1.7Were there any legal constraints or local constraints that changed the way you created your presentation? (e.g. copyright, file sizes, AUP) Copy right prevents people from miss using other peoples work without permission, in this project I made sure that I did not copy other peoples work, any images, animations and videos that I have used I had the reference of where I got it from. The images were of staff from school, I got the images from the schools shared area which means everything on there was accepted the videos were taken from the schools shared area also, and I didn’t have any staff or students image on there that might not want on there. The animations were from the internet and had the reference at the bottom of the slide.

9. 2.4What improvements do you think you could do to your presentation? If I could do my presentation again I would change the background colours because at the moment it is boring so using brighter colours kids would like it more and I also would have more pictures of the school because there isn’t enough. I would make sure that I had more than one video and also make sure the animations are better, also I would make the title standout. I would use less subjects and talk more about the rules and the facilities after school. I would have different designs and user the timer on slides when showing my presentation.

10. 3.2What improvements do you think you could have done to improve your work rate? (keyboard shortcuts, file names & locations, backups, work after school, templates, planning) Working faster on the keyboard and advoiding distractions from others would have improved how fast I work, also if I went to after school catch up I would have finished my work sooner. Planning my work also would have mad it faster and organising the folders, I also took time looking for my work so if I named each folder it would have been faster for me to find it.