1. Plan/ACT/WorkKeys TESTING AND ACCOUNTABILITY DEPARTMENT
New Hanover County Schools
September 2014

2. Outcomes
Provide information to administrators to assist in the successful planning & administration of the PLAN, ACT, and WorkKeys.
Review decisions/activities school principals and appointed testing staff need to know to complete the “Establishment Process” for ACT testing.
Review accommodations application process for ACT PLAN, ACT, WorkKeys testing.

3. ACT Series in NC EXPLORE PLAN ACT WorkKeys Grade 8 Grade 10 Grade 11
Formative
Formative
Accountability:
College Ready
Accountability:
Career Ready

4. What is the PLAN?
Serves as the entry measure of academic progress toward college and career readiness when used with the PLAN (Grade 10) and the ACT (Grade 11).
Curriculum-based achievement test that measures college readiness and assesses academic progress.
English -15
Math - 19
Reading - 18
Science - 20
Non-cognitive section provides vital planning information
Career Interest Inventory and educational/career plans collected
Needs Assessment - students indicate areas in which they need help
Demographic Information

5. Target Students
All 10th grade students (Except for students on the EXTEND1 assessment)
College and Career Readiness Alternate Assessment at Grade 10
Accommodations must be provided
No Review of Accommodations Forms

6. 2 Day Administration
Non-cognitive student information components of the test are administered on Day 1 (October 1).
Academic tests administered on Day 2 (October 2)
Plan at least 3 hours for regular administration
Develop a plan for lunch for students with accommodations
Develop a plan for the break between tests 2 and 3
Non-cognitive components MUST be administered prior to academic tests even in make-up situations

7. PLAN Details Non cognitive student information (Oct. 1)
60-75 min
College readiness perception
Career interests
Cognitive section (Oct. 2)
English - 50 questions - (30 min)
Math - 40 questions - (40 min)
Break (10 minutes – develop a school plan)
Reading - 25 questions - (20 min)
Science - 30 questions - (25 min)

8. Materials Received Supervisor’s Manual “Why Take PLAN” handouts
English and Spanish
Parent letter on Testing Department Website
“Instructions for Completing Your Answer Folder”
Test booklets
Answer folders
School headers
Return envelopes
School poster

9. Test Coordinator Training
Before testing - Standard procedures (p. 6)
Inform parents – letter on website
Distribute copies of Why Take PLAN? to students
Train test administrators (MUST be certified staff)
Provide accommodations for those with IEP, 504, LEP (page 14-15)
Notify Testing of the number of additional Supervisor’s Manuals needed by October 16
Train Proctors (p.4)

10. Test Coordinator Training
Before testing - Standard procedures (p. 6)
Plan room assignments including separate settings
All desks/students face the same way
3 foot rule
Bulletin boards with content must be covered
Count and clear calculators
Prepare test materials
Student - Test booklet (paper and pencil), # 2 pencil w/eraser, calculator (must be cleared)
Teacher - Door sign, absentee form, accommodations

11. Test Coordinator Training
Before Testing: Pre ID Bar Code Labels
Pre ID labels save administration time and ensure accuracy
Pre-ID labels will be shipped separately from test materials.
Apply to page 1 of the answer folder prior to test day.
Make certain pre-ID barcode label corresponds to correct student (e.g., double-check labels for twins, students with the same/similar first and last names).

12. Test Administrator Training
Suggested Training Session Outline (p. 4)
Roster for Training
Room Supervisor Responsibilities (p. 3)
Proctor Responsibilities (p. 4)

13. Test Administrator Training
Test Administration Policies (p. 18)
Breaks – develop a plan
Leaving the Room – test administrators and proctors MUST remain in the room
Electronic Devices – applies to students and adults
Irregularities – call the testing office ASAP
Prohibited Behavior (p. 21)

14. PLAN – During Testing During testing - Standard procedures
Display testing door sign.
Display start/stop times.
Provide test accommodations.
Generate a plan for emergencies.
Develop a plan for make-up testing on October 3-8.
Components needed for PLAN
Certified Test Administrator
Proctor
Irregularities – Contact Testing Office

15. PLAN – After Testing Plan for make-ups to be completed by October 8
Mark accommodations codes (p 43)
Complete Special Status Codes
X – STAE student
Y – student living in the Youth Enrichment Zone (YEZ)
Complete School Header (p 45)
Materials must be shipped by October 16
Pack student answer sheets and header per instructions on page 47
Schools ship directly to ACT
UPS

16. PLAN – After Testing
Store used student test booklets and use with teachers/students/parents once scores arrive.
Estimated arrival time – January
Return Test Supervisor manuals, unused test booklets and unused answer documents to the Testing Office on October 16.

17. Accommodations Read Aloud All Read Aloud By Request
Work with CRT to ensure DVDs work in all testing locations using this accommodation prior to test date
Secure headphones/ear buds
Ensure those reading aloud have a reader’s script
Read Aloud By Request
Marks Answers in Book
Separate Setting
Extended Time
Multiple Sessions
Lunch Plan

18. Important Dates September 17 – School test coordinator training
September 26 – Testing plan & request for additional administration guides due to testing office
TBD by schools – Test administrator training
TBD by schools – Test proctor training
October 1 – Non-cognitive sections administered
October 2 – Academic tests administered
October 3-8 – Make-up sessions administered
October 16– Deadline to ship materials
Check school calendar for conflicts and reschedule

19. NC Career and College Readiness Assessment Grade 10

20. Eligibility Criteria p.1
The student:
Is enrolled in grade 10 according to PowerSchool (first time only)
Must have a current IEP (includes limited English proficient (LEP))
Does not have only a current Section 504 Plan
Is following a course of study that, upon completion of high school, may not lead to admission into a college-level course of study resulting in a college degree
Is not receiving instruction in the North Carolina Extended Common Core and Essential Standards
Meets the criteria above AND has a written parental request for an alternate assessment*
*Permission process will become part of annual review.

21. Testing Window and Important Dates p. 2
Testing Date: October 2
Testing Plan due: Sept 26th
Pick up materials: Monday, September 29th.
Materials must be returned on Tuesday, October 7th .

22. Estimated Test Administration Time p. 3
150 minutes (Does not include time for general instructions and breaks)
Must be administered in one school day.
Students must not stop when they complete the questions for a subject area section; students must continue working on the test questions until the test is completed or until time is called

23. CCRAA Times, Number of Items and Scores p.3
Students will receive a single score based on how many questions they answer correctly.
These scores will be included in the school accountability reports for participation.

24. Before Test Day pp. 5-5 TC Trains assessors and proctors.
Develops a testing plan.
Assessors
Read Assessment Guide thoroughly.
Read and study the Testing Code of Ethics.
Read and Follow test security procedures.
Materials handling
Displays
Testing environment
Proctors - required

25. Before Test Day pp. 9-12 Prepare the testing environment.
Prepare students for testing.
Prohibited items
Understanding limitations on assisting students during testing

26. Before Test Day pp. 12-13 Misadministrations
School TC and Principal must have current NCID
Samples of testing violations/irregularities
Misalignment During Testing
Test administrator may notify student.
Constructed response must be on answer sheet.

27. Before Test Day pp. 14-17 Student emergencies and restroom breaks.
Students with Disabilities and testing accommodations
Transitory Impairments
TC completes Review of Accommodations forms

28. Approved Accommodations Appendix A
TA MUST have copy of assessment from which to read

29. Recognize and Report Testing Violations pp.16-17
Eligibility issues
Accommodations issues
Security issues
Monitoring issues
Procedural issues

30. Answer Sheets, Lunch Breaks and After Testing pp. 18-20
Testing Department will precode.
Paperclips for lunch breaks
Know procedures for students who finish early.
Collect materials
Students may read novel or other nontextbook.
Know local procedures

31. Checklist: before Testing pp.19-20

32. On Test Day p.21-22 TA verifies and signs for test materials
Follow a uniform process for test administration.
Students must have access to, at minimum, a four-function calculator with memory key during the math portion of the assessment.
Appendix D has additional information regarding calculator use.
The students should be familiar with the calculator.

33. Student Directions pp. 25-33
Directions are to be read exactly as written.

34. After Testing pp. 35-41 Return all test materials.
TC must verify each with a separate signature.
Another administrator may assist
Teachers may NOT handle materials.
Clear calculator memory
Complete Review of Accommodations form.
Code student answer sheets
Complete the Header Sheet

35. Header Sheet Key Code p. 40

36. OTISS – System for Reporting Test Irregularities
Account set up (NC ID)
Approval procedure
Training/manual
TC responsibilities
Add Student tab

37. WorkKeys TESTING AND ACCOUNTABILITY DEPARTMENT
New Hanover County Schools
September 2014

38. WorkKeys: What structures are in place to monitor?

39. WorkKeys Dates Early graduates: December 1-5
Spring 2015 all other qualifying seniors: February 11th
Participation Reflection
Mid-year (January) schedule changes
New enrollees
WorkKeys Curriculum Mapping Project

40. Questions

41. ACT TESTING AND ACCOUNTABILITY DEPARTMENT New Hanover County Schools
September 2014

42. ACT ACT – March 3 All 11th grade students:
English (45 min), Mathematics (60 min), 15 min Break; Reading (35 min), Science (35 min), 5 min Break; and Writing (30 min)
Snack after 2nd test
No breaks for lunch
Total for tests, break, administrative – 5 hours
Accommodations must be approved prior to testing

43. ACT Test Dates Initial Standard Time Test Day – March 3
Makeup Standard Time Test Day – March 17
Accommodations Testing Window
March 3 – March 17 for both ACT-Approved and State-Allowed Accommodations
The test is a five-hour test.
Deadline for ordering make up materials March 3-4.
If the student misses on standard and make-up day there is no additional make up day.

44. 2014-15 State Testing Program Overview
Administration must meet Standard Testing Requirements
NC Accountability Model
ACT is used for accountability in
Participation for all student groups a target area for improvement
Scores from ACT-Approved accommodations
College-reportable scores accepted by all colleges and universities in
the U.S.
Scores from State-Allowed Accommodations are available to state and
schools only (these are NOT college-reportable)
NCAA accepts for initial eligibility
Coaches may not administer/proctor for the ACT

45. Key School Personnel Test Supervisor (TS) Back-up test Supervisor (BU)
Recommend current test coordinator
Must be available to receive test materials
May not be a coach
Back-up test Supervisor (BU)
Cannot be same person as TS
Should have previous test coordinator experience
Test Accommodations Coordinator
Recommend EC/School-based Chair
Collaborate with school personnel to determine which students need to test with accommodations
All must be staff members and may not serve at more than one school.

46. ACT Immediate Critical Dates
Sept 29 - Oct 3:
ACT test Coordinator receives “Establishment” information
Oct 6: Accommodations
webcast available
Oct 6-17:
Complete Establishment Profile
Oct 22:
Test administration
Q and A
Nov 21: Deadline for ACT
to receive ACT-approved Test
Accommodations with
accompanying documentation.
Nov 3:
Webcast for test administration becomes available
TS – Test Supervisor (recommend usual test coordinator)
BU – Back up Test Supervisor (cannot be the TS)
TAC – Test Accommodations Coordinator (recommend EC Chair)

47. Test Site Establishment
Test site – Regular classroom administration
No more than students in a room
Follow ACTs rule for proctors.
Each test administrator must have a copy of Supervisor’s Manual
Test administrators/proctors may not serve in rooms where relatives are participating in the ACT.
Discuss district’s expectation regarding number of students testing because ACT allows, but does not recommend, large group test administration.

48. Accommodations
ACT provides accommodations in accordance with Title III of the Americans with Disabilities Act (ADA)
Professionally diagnosed disability
Must have a current IEP or 504 Plan
Current IEP or 504 Plan must document requested accommodations
State-approved accommodations
Will be used for state assessment purposes
Will not be reported to colleges, scholarship agencies
If diagnosed prior to Sept 2009, reconfirmation is required during the past 3 years
Review of Accommodations Used During Testing form must be completed