1. USAID UNITED STATES AGENCY INTERNATIONAL DEVELOPMENT
ACCELERATED SKILLS ACQUISITION PROGRAM (ASAP)
ASAP Curriculum Endorsed by
The Ceylon Chamber of Commerce

2. MICRO SOFT WORD
WORD PROCESSING

3. MICRO SOFT WORD PROCESSIOR- MS-WORD
Microsoft Word is a non-free commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.

4. Micro soft word xp you will create document for any kind with amazing case word-xp helps you painless to create letter, proposals, business plans, Report, Assignment, novels, MAIL MERGE,MACRO multi column publication such as filters and newsletters, ms-word is one of the most popular word processing package used widely with personal computers, currently enjoying 90% of word processing market.

5. TO START MS -WORD Click the start button on the windows task bar
All Programs / Programs Ms-office
Ms-word
Method-02
Desk TopDouble click Ms-word Icon
Method-03
*Start Run Winword ok

6. Scoral bar Rulers Document Area Menu Bar Title Bar Title Bar
Standard Tool Bar
Formatting Tool Bar
Scoral bar
Rulers
Task Pane
Document Area
Drawing Tool Bar
Status Tool bar
Task bar

7. Using buttons on the tool bar
Instructions to Word.
Using buttons on the tool bar
Using Menu Commands
(File,Edit,View,Format)
 Using Key board Shortcuts
(ctrl+s, ctrl+c)
Right Mouse click(copy,cut,paste,spelling…..)

8. Exit From Word Click office button Exit word
Click Application Window’s Control-Menu Icon Close Button
Close
Minimize
Restore Down/Maximize
Alt+F4
Application Window
Double click

9. To Close a document
Click office button  Close
Ctrl +W

10. To Open a New blank document
File New
On the Standard tool bar Click the New blank Document button
Ctrl +N

11. Saving a Word Document Your Future Purpose
* This Command Lets You Save File In
Your Future Purpose
* To Save a Document Permanently on your disk
you Can
Click office button Save
On the quick Access Toolbar click Save button
3) Ctrl +S
4) F12

12. Click here and give the location to save
Click Save button
Type the File Name here

13. To Apply a Bold Attribute
Select the Text
Format Font font style bold ok
On the Formatting Tool bar Click The Bold Button
Ctrl +B
Eg: IDM COMPUTER SYSTEM

14. To Apply a Italics Attribute
Select the Text
Format Font  font style Italics  ok
On the Formatting Tool bar Click The Italics Button
Ctrl +I
Eg: IDM COMPUTER SYSTEM

15. To Apply an Underline Attribute
Select the Text
Format Font underline style select underline.
On the Formatting Tool bar Click The Underline Button
Ctrl+U
Eg: IDM COMPUTER SYSTEM

16. To Format-Fonts Select the Text Format Font
Font Style, Font Size, Color
Select the Font
Select the Font Style
Select the Font Size
Click Ok Button

17. To Align Text (Paragraph For..)
Select the paragraph
On the Home tab Click The Align Button
Left
Justify
Center
Right

18. Align Left Eg: idm computer studies Kalmunai (pvt) ltd.
(Align Left) – Aligns the Selected text, numbers, or in line objects to the left with a ragged right edge. Default selection.
Eg: idm computer studies Kalmunai (pvt) ltd.
S.L lane Sainthamaruthu-11
Select the Text/Paragraph
click home tab left align button
Ctrl + L

19. S.L lane Sainthamaruthu-11 Main branch main street Kalmunai ( EP)
Align Center
(Align Center)- Centers the Selected text, numbers, or in line objects.
Eg: idm computer studies Kalmunai (pvt) ltd.
S.L lane Sainthamaruthu-11
Main branch main street Kalmunai ( EP)
Note: Used to Certificate Format
Select the Text/Paragraph
click home tab center align button
Ctrl + E

20. Align Right Select the Text/Paragraph
(Align Right) – Aligns the Selected text, numbers, or in line objects to the Right with a ragged Left edge.
Eg: idm computer studies kalmunai (pvt) ltd
Main street kalmunai
Select the Text/Paragraph
click home tab right align button
Ctrl + R

21. Align Justify Select the Text/Paragraph
Justifies the text in the selection so the text is flush against both the left and right margin edges.
Eg: IDM COMPUTER STUDIES
IDM COMPUTER STUDIES
Select the Text/Paragraph
click home tab Justify align button
Ctrl + J

22. To Cut/Move Text/Image
CTRL+X
EDIT Cut
Cut
Select the text/image You Want To Cut / Move
On The Standard Tool bar Click the Cut Button
Move The Insertion Point Where You Want to Move
Click the Paste button on the Standard tool bar
Cut
CTRL+V
EDIT Paste
Paste

23. To Copy Text/Image Copy Select the text/image You Want To Copy
CTRL+C
EDIT Copy
Copy
Select the text/image You Want To Copy
On The Standard Tool bar Click the Copy Button
Move The Insertion Point in the location in Which the text is to appear or be duplicated
Click the Paste button on the Standard tool bar
Copy
CTRL+V
EDIT Paste
Paste

24. 2) On The Formatting Tool bar Click the
To Insert Bullets
Select the Text
Format Bullets & Numbering
Select the Bullets Style
Select the Numbers Style
3) Select the Bullets Style /
Numbering  Click Ok Button.
On The Formatting Tool bar Click the
“Bullets” Button
2) On The Formatting Tool bar Click the
“Numbering” Button
Click OK Button

25. Page Set Up # File Page Set up # Select (Margins,Paper,Layouts)
Orientation And Layout as Appropriate From the Page Set Up Dialog Box

26. Select The Margins From Here
Change The Margins From Here
Change The Orientation From Here
Preview
Go to the Tab to Change the Paper Size
Click “OK” Button

27. To Print Preview a document
Be fore you Print a document you Should look at it in Print Preview to make sure that it will print the way you expect it to
On the Quick Access Tool bar Click the Print Preview Button
Click office button Print Print Preview
Ctrl+F2

28. To print a document
What is a “WYSIWYG” (What You See Is What You Get) Program That is the Screen Shows you Exactly how your document will look when you Print it you can print the Document that you are Currently Working on by,
Click office button Print Print
Ctrl+P

29. Select the printer from here
Select Number of Copies from here
Select pages to Print from here
Select the Paper Size from here
Click Ok button

30. All- Select “ALL” to Print the Currently Working document with all Pages
Current Page- Select “CURRENT PAGE”
To Print the Current Page Where the Insertion Point is in the Working document
Pages- Select pages print the Selected pages of the Working document for Example, enter page Numbers and / page Ranges
Separated by commas as follows, 1,4,7-10.

31. TO INSERT TEXT BOX Insert Text Box
On the Drawing tool bar Click the Text box Button
Place the Pointer/ Curser Where you want to Insert the text box
Draw the Text box
Type the letter

32. TO INSERT TABLES Place the Curser Where you want to Insert the Table
On the Standard tool bar Click the Insert Table Button
Table Insert Table
Give Number of columns and Rows in your Table Here.
Click ok Button

33. TO SHADE A TEXT Select the Area you Want to Shade
On the Standard Tool Bar Click Shade Button
Format Boarders & Shading
Select the Color For Shading and Click ok
Select the Colour
Click Ok button