1. The College Application Process: Naviance & eDocs
Red Bank Catholic High School Guidance Office
September, 2013

2. Welcome! Mr. Mark DeVoe - Director of Guidance
Melinda Fellingham - Counselor
Patricia Hendricks - Counselor
Kelly O’Keefe-Howlett - Counselor
Theodore Jarmusz - Counselor
Mary Ellin Sweeney - Learning Consultant

3. Agenda 60-75 minutes Practical information
Changes to the Application Process
5 EASY STEPS
Important Deadlines
Upcoming Events
Question and Answer (General)

4. The College Application Process

5. Naviance Family Connection
A comprehensive website that students and parents can use as a tool in planning for their future.
Has been used in the past for:
College research
Student Data (test scores, GPA etc.)
Prospective Colleges
Scholarships
Scattergrams

6. The College Application Process using eDocs
All School Documents will be sent electronically using eDocs
Common Application Reports
Teacher and Counselor Recommendations
Transcripts – Initial, Mid-year and Final
School Profile

7. Overall Expectations Keep the process in perspective
Work together as a family
Students must take ownership
Discuss finances openly
Start early and meet all deadlines

8. Expectations for the Student
5 Easy Steps

9. Step 1: Apply via “The Common Application”
Go to Commonapp.org and set up your account Write down your common app username ( ) –You MUST establish a Commonapp account in order to submit electronically.
Add your colleges that you are applying to via the Common App
Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears.
FERPA absolutely has to be signed before you can go forward.
Login to Naviance and match your CommonApp to your Naviance account.

11. Common Application Link and Tutorials
Common Application You Tube Tutorial-
Common Application Step by Step-

12. Naviance Family Connection

14. Step 2: Add Prospective Colleges on Naviance14

15. Update Application Status

16. Step 3: Teacher Recommendations
Always allow at least 2 weeks for teachers to complete their letter.
Please make sure you personally ask the teacher prior to submitting the official request.
Click on the College tab, then “Colleges I’m Applying To”
Scroll down to Teacher Recommendations.
Click add/cancel request
Add new request, click the drop-down list and choose the teacher from the list, click submit request.
Your teacher request has to be done prior to your requesting a transcript.

18. Step 4: Requesting a Transcript
You should have already started your application.
Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step.
You should have already asked your teachers for a recommendation.
Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX!
Enter Request A Transcript in Naviance

21. Step 5: Apply Complete Common Application On line.
Complete Supplements if applicable.
If college does not subscribe to CommonApp, complete on-line application for that particular college.
Make sure you complete payment screen and THEN SUBMIT application after payment.
Check for GREEN (on commonapp) box that appear s at top of the application to ensure that your application has been submitted. 21

22. View Active Application and Delivery Type

23. Types of Applications 1 2 3 4 5
Question Mark = Student hasn’t listed the college in the Common App website
Blank Computer = Accepts EDocs and is not a Common App school
CA in Computer = Accepts EDocs and is a Common App School
Stamp = Paper Copy must be mailed
CA with line = Common App School but student has elected to use School Application instead

24. Updating the Application Status
Click on “Colleges You are Applying To”
Under “My Applications” it will ask you if you have applied. Click on the question.
Update the information that is requested.

26. Throughout the Process……
Communicate with your counselor
As you hear back from schools, let your counselor know
Check for s from the Guidance Office regularly
Parents can contact the counselor at any time

27. Review: 5 Easy Steps
Step 1: Set up a Common Application Account and complete FERPA waiver on the Common Application. Enter CommonApp ID ( ) in Naviance.
Step 2: Add Prospective Colleges in Naviance
Step 3: Invite Teacher Recommendations under “Colleges I’m Applying to”
Step 4: Request a Transcript
Step 5: Apply

28. Benefits of Naviance Streamline the process Everything is “live”
Everything can be sent at once
Quick to update
Monitor status electronic submission
Eco-friendly

29. Senior Meetings Counselors meet with seniors regarding the process
By end of September Steps 1-3 are complete.
Review this process with your child prior to the meeting
Come prepared with questions
Contact your guidance counselor at any time

30. Upcoming Events September:
Individual College Rep Visits throughout the fall
October:
SAT: October 5th (Deadline passed)
ACT: October 26th (Registration by September 27)
Application Deadline for Early Decision/Early Action for some schools (October 15th)
November:
SAT: November 2nd (Registration by October 3)
Application Deadlines for Early Decision/Early Action (November
1st/November 15th)
December:
SAT: December 7th (Registration by November 8)
January:
Financial Aid evening: January 7, 2014

31. Conclusion
Seniors need to visit their counselor frequently during the application season
Parents should communicate on a regular basis with their child about this process
The process requires a minimal amount of time and effort outside of completing the actual application!

32. Q & A