1. How to Plan Business Trips and Itineraries
Planning Travel
How to Plan Business Trips and Itineraries

2. Planning Who? Where? When? Why? Write a Checklist!!!
Ensure you have the full details regarding the travel, who is travelling (full names) and why – ie do they need to be somewhere at a specific time?

3. Checklist
Flights
Accommodation
Expenses
Transfers
Passport
Insurance

4. Company checklist Does your company have?
Policy and procedures to be followed for travel
A preferred travel agent
A preferred airline company
A preferred accommodation provider
A preferred rental car company
Any company discount arrangements

5. Flights Preferred Agency Corporate Agency Budget Times and Dates
If the company has no preferred agency – then people may have preferences themselves that the company may be happy to meet.

6. Accommodation
Preferred Accommodation
Location
Room Preference

7. Expenses
Credit card
Foreign Currency
Taxi Chit

8. Transfers
Taxi
Arranged Transport
Rental Car

9. Passport
Validity – 6 months before expiry
Nationality
Visas
INSURANCE

10. ITINERARY Flight Details – Dates, Times, Check-in Info…….
Transfer Details
Accommodation Details – Address, Phone Numbers…..
Rental Car Details – Company, Booking numbers……
Meeting Schedule

11. Traveller’s Package All Documentation
Flights
Accommodation
Rental Cars
Schedules
Contact information
Hotels
Emergency Contacts
Company Contacts

12. Travellers Meeting and daily schedules
These schedules
help the administrator to ensure that all arrangements have been made and confirmed
provide the traveller with a security blanket
answer questions such as:
What time do I need to be at the airport?
How long will I be in transit?
Who is picking me up?
Where is my hotel?
What time is my next meeting?

13. References Business Administration and Supervision – Kris Cole
Nicky Hodges