1. Occupational Licensing e-Application & Preapproval Process
TCEQ Trade Fair
May 15, 2018
Occupational Licensing e-Application & Preapproval Process
Linda Saladino, Occupational Licensing Manager
Permitting and Registration Support Division

2. Presentation Overview
NEW Pre-approval Process
NEW Conditionally Approved Status
Registering for an exam session
NEW e-Application
A look at the e-App
Content of presentation – read slide
This presentation will cover the Occupational Licensing Section’s:
NEW Pre-Approval Process;
NEW Conditionally Approved Status
**allows licensees to register for exam sessions
NEW e-Application

3. NEW! Pre-Approval Process
Licensing Updates
NEW! Pre-Approval Process
Pre-Approval
Applicants have:
met all requirements,
no outstanding deficiencies and
are eligible to test.
A new pre-approval process has been implemented to better serve or customers and relieve congestion on our testing centers.
All applicants need to be pre-approved or be conditionally approved to sign up for an exam.
This eliminates people that may not qualify for a license from taking a seat for an exam from someone who qualifies.
Non-Qualifying examples would be Criminal History or Lack of Experience.

4. NEW! Pre-Approval Process and Conditionally Approved Status
Licensing Updates
NEW! Pre-Approval Process and Conditionally Approved Status
Conditional Approval*
For those who are missing only one required course (and have no other deficiencies) and intend to take an exam immediately after completing that required course, at a location where TCEQ is proctoring the exams.
TCEQ letter looks like a deficiency letter.
*Upload course registration confirmation is required with TCEQ application
Conditionally Approved Status is for applicants who are missing only one required course and have no other deficiencies.
This step allows applicants to take an exam immediately after completing the required course at a location where TCEQ is proctoring the exams.
The applicant must upload a course registration confirmation to qualify for the conditional approval.

5. Registering for an Exam at a Regional School
Licensing Updates
Registering for an Exam at a Regional School
Get approved or conditionally approved
Applicant will receive their letter via (check your SPAM)
Register for exam at a specific Regional School
Applicant will be given a website to register
An applicant that is missing one class and intends to take that class at a regional school and then sit for the exam afterwards, would:
Register for the regional school
Apply for the TCEQ license online and attach the regional school registration at least 6-8 weeks before the event.
Take your conditionally approved letter with you to regional school. (received via – check your spam)
Register for the exam at the specific school. Present your conditional approval letter. You will be given a website to register.

6. NEW! Pre-Approval Process
Licensing Updates
NEW! Pre-Approval Process
Step 1. Check requirements to be sure you qualify: experience, education, training, criminal history.
Step 2. Prepare before starting e-Application.
Download and complete criminal history form-required for all licenses whether you have a history or not.
Download and complete any required supplemental form
It is important to check the requirements for specific licenses before you being the pre-approval process.
Download and complete the required criminal history form as well as any additional supplement forms required before starting the e-Application.

7. NEW! Pre-Approval Process
Step 3. Go to ePay
Enter your name and .
On the next screen, select OTHER under “Option 3”
Select the license you wish to obtain.
Fill in the required customer information and click OK.
Then Select Check Out and enter your payment information.
Success is a voucher number & a confirmation . You will need the number for the eApplication system.
Access the ePay portal and follow these steps
Enter name &
Select other under “option 3”
Select the correct license
Fill in the required customer information
Select Check out & enter payment information
A voucher number will be issued. This number is required as part of the eApplication process. A confirmation will also be sent when the process is successfully completed.

8. NEW! Pre-Approval Process
4. Go to eApp and fill out an application. Check training record on TCEQ website & enter only the training missing & relating to the license. At Supporting Documentation tab- Click Add and select one of the forms you already completed in Step 1, and repeat for other forms and click Next. On the Fee tab, enter in the voucher number from Step 3 and click Next. Then check the box, type in your name, and submit the application.
Applicants are now ready to access and complete the eApp.
It’s important to check your training record on the TCEQ website and enter information about missing training related to the application.

9. NEW! Pre-Approval Process
Licensing Updates
NEW! Pre-Approval Process
5. You should receive an confirmation
6. Allow 3-4 weeks for TCEQ Occupational Licensing (OL)
to review your app and send either a:
deficiency or
approval.
7. Check your application status online:
pending, approved, deficiency
5. You should receive an confirmation if the eApp is successfully submitted to TCEQ.
6. Allow 6-8 weeks for TCEQ Occupational Licensing (OL) to review your app and send either a:
deficiency or
approval.
7. Check your app status online:
pending, approved, deficiency

10. NEW! Pre-Approval Process
Licensing Updates
NEW! Pre-Approval Process
8. Once approved, register for an exam session at a
regional office or
computer-based testing (CBT) center.
9. Pass your test-CBT (grades immediately)
5 business days after receiving the answer sheet in OL in Austin.
10. License issued!
Status available immediately online
Certificate & pocket card mailed to address on file

12. What is an e-Application?
Licensing Updates
What is an e-Application?
Online, electronic version of the paper application
Must be submitted and approved by TCEQ prior to the applicant registering for an exam.
Before, only license/registration renewals could be done on line.
As of September 2016, we have a web based electronic application for new applications.
Please remember that your application needs to be approved prior to registering for the exam.

13. Use of the e-App Sept-Feb 2016
Use of e-App statistics in a bar chart show the paper application submission versus the e-application submission from the program inception in September of 2016 through February of In September 2016, paper applications submitted were approximately 600 while e-applications were approximately By February of 2017, paper applications submitted were approximately 150 while e-applications were approximately 675.

14. Licensing Updates E-App
Occupational licensing web page got a full revamp. Main improvements include:
Image icons make information easier to find.
Includes the new e-app link on the sub-navigation page under the New Licenses or Registrations image icon.
Reworked exam registration web pages to standardize access for all the regions and to verify that applicants have been preapproved. Now they need to provide CN number.

15. The web based application does not store information, so you have to complete it in one session.
Make sure before you begin you have read all the requirements and have all your documents handy.
You can find the link to the application on our main web page.

16. E-App
Choose a License To Find Out Which Documents You Will Need To Upload in e-Application
By picking the license type you are applying for, it will list all the documents you must upload.
For instance, criminal history attestation form (for all licenses) and any of the supplemental forms or transcripts required for that particular license.

17. e-Application The information we ask for
Type of license
Personal information
Contact information
Qualifications
Supporting documents
Fees
Affidavit
The information you will need to provide are type of license, personal information, contact information, qualifications, supporting documents and fees.
At the end you will need to sign an affidavit certifying your identity via an electronic signature and acknowledgment.

18. E-Application – Type of License
Users can apply for almost all occupational licenses using e-app. Radioactive materials licenses (handled in another division) and registrations for LPST corrective action specialist, water or wastewater operations companies, and UST contractors are not handled via e-app at this time.
There are a couple of company registrations and one license the web-based electronic application is not available for:
LPST Corrective action specialist
Water and wastewater operations company registrations
UST Contractor registration
Radioactive material license-in another division
Help is available

19. E-Application – Personal Information
Fields are clearly labeled when they are required.
For your protection, all the sensitive information you enter is encrypted and it wont be stored in the interface.
It is sent to our database once you submit it. If you don’t submit it, it gets deleted.
All information you enter is encrypted.

20. E-Application – Contact Information
If you live outside the United States, a free-form text box provides flexibility to enter foreign addresses.
You enter your contact information here.

21. E-Application – Qualifications
Licensing Updates
Qualification and educations background fields.
You provide your qualifications and education here.

22. E-Application – Supporting Documents
A Criminal History Notification Form is required for all applicants. Some forms may be required, depending upon the license type.
Here, you select the supporting documents you will be including. Remember, all applications require a criminal history attestation form. Those of you intending to take a class and test at a regional school must select a conditionally approved application and upload your regional school registration form.
Applicants requesting a Conditionally Approved application will have the opportunity to upload their confirmation of registration

23. E-App
Time to pay!
You will be able to pay within the application. The application re-directs you to “e-pay”.
If you are a veteran and have the fee waived you can skip this step by selecting the appropriate box. Keep in mind that after paying you must return to the application. Payment submittal does not submit your application. Get your voucher number from e-pay , you will need it to finish your application.
Selecting the military veteran box, exempts them from having to pay for the license at this time.

24. Almost done with the application!
Check the affidavit and electronic signature.
Read and acknowledge the affidavit and sign the application form. Then hit the submit button.

25. Successfully submitted application notification
E-App
Successfully submitted application notification
Issue environmental occupational licenses
Review and approve training courses and providers
Oversee license examinations
Complete job task analysis - to determine valid job content within each occupation
Once you receive this message you know you have completed your application.
The Occupational Licensing Section needs approximately 45 days to process applications if there are no deficiencies or concerns with criminal history. We are working on improving/reducing response times even more.

26. Example of an e-mail an applicant will receive
E-App
Issue environmental occupational licenses
Review and approve training courses and providers
Oversee license examinations
Complete job task analysis - to determine valid job content within each occupation
Hi John,
Please do not send the documents in separately. We receive an abundance of paper and electronic information and it is very difficult to match them together if submitted separately. If you did not submit all of the required documentation with your eApplication, this will delay the approval process but you can help by responding promptly to any deficiencies sent to you to prevent further delays in your application.
Your eApplication has been received and will be logged into the queue for review. Your application will be processed in 6-8 weeks.
Available Training Providers and Courses
If you have any questions, please contact the TCEQ Occupational Licensing Section.
Additional Licensing Information
Licensing Requirements
Check the Status of an Application
Please Note: Your application must be approved before you are eligible to register for an exam. If your application is approved you will be sent an approval letter. Once your application has been approved you are eligible to register for an exam.
Here are some helpful links:
Occupational Licensing Section
Regards,
***THIS IS AN AUTOMATIC RESPONSE AND IS NOT MONOITORED SO PLEASE DO NOT RESPOND DIRECTLY TO THIS ***
You will receive an confirming submittal of your application. At this time, there is no capability for you to print your application for your records. We are hoping to have this capability in the future.

27. Licensing Updates
Once approved, fill out the exam registration form on our website. The required fields are marked with a red asterisk *
Customer Number is required to register.  The Customer Number will appear on your Application Approval Letter. If you have not received an approval letter, please do not register to take an exam. Please include the letters CN as the first two characters in this field.

28. Test Registration Form Continued…
Licensing Updates
Test Registration Form
Continued…
Select exam type and date. You must only register for one exam per type of license.
Duplicate registrations for multiple dates will be deleted.
If you fail the exam, you may register for another exam after you receive your failure analysis or immediately afterwards of testing at a CBT center.

29. Paper Applications
Request a paper application by if you must submit:
a paper check,
money order, or
ITV (Inter-agency Transfer Voucher - only available for state agencies)
Paper applications approximately 6-8 weeks processing, if no deficiencies.
your request to & include the following statement:
"Please me an application for [license type] so I may submit my payment via paper check, money order or ITV."

30. QUESTIONS? Linda Saladino, Section Manager
Permitting & Registration Support Division