1. The College Application Process: Naviance & eDocs
Red Bank Catholic High School Guidance Office
September, 2016

2. Welcome! Mr. Mark DeVoe - Director of Guidance
Melinda Fellingham - Counselor
Patricia Hendricks - Counselor
Kelly O’Keeffe - Counselor
Theodore Jarmusz - Counselor
Mary Ellin Sweeney - Learning Consultant
Debra Hemschoot Registrar
Tina Schwartz Guidance Secretary

3. Agenda 60-75 minutes Practical information Application Process
5 EASY STEPS
Important Deadlines
Applying for Scholarships
Upcoming Events
Question and Answer (General)

4. The College Application Process

5. Naviance Family Connection
A comprehensive website that students and parents can use as a tool in planning for their future.
Naviance is used for:
College research
Student Data (test scores, GPA etc.)
Prospective Colleges
Scholarships
Scattergrams

6. The College Application Process using eDocs
All School Documents will be sent electronically using eDocs
Common Application Reports
Teacher and Counselor Recommendations
Transcripts – Initial, Mid-year and Final
School Profile

7. Overall Expectations Keep the process in perspective
Work together as a family
Students must take ownership
Discuss finances openly
Start early and meet all deadlines

8. Expectations for the Student
5 Easy Steps

9. Step 1: Apply via “The Common Application”
Go to Commonapp.org and set up your account. Write down your common app username. Your username is your . This is also used to link your Naviance Account–You MUST establish a Commonapp account in order to submit your documents electronically through Naviance.
Add your colleges that you are applying to via the Common App
Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears. Video link for Completing FERPA on CommonAPP
FERPA absolutely has to be signed before you can go forward.
Login to Naviance and match your CommonApp to your Naviance account. The has to be the same.
You must complete a CommonApp and sign the FERPA even if your school is not on the Common Application

10. The Common Application

11. Common Application

12. RECOMMENDATIONS AND FERPA

13. FERPA Waiver

14. FERPA RELEASE AUTHORIZATION

18. Naviance Family Connection

20. Common App Account Matching

21. Step 2: Add Prospective Colleges on Naviance21

22. Update Application Status

23. Step 3: Teacher Recommendations
Always allow at least 2 weeks for teachers to complete their letter.
Please make sure you personally ask the teacher prior to submitting the official request.
Send an confirmation from your personal to your teacher requesting that they upload your letter. Please provide your earliest deadline so that the teacher understands your first college deadline.
Your teacher request has to be done prior to your requesting a transcript.

24. Step 4: Requesting a Transcript
You should have already started your application and created a CommonApp Account and linked it to Naviance.
Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step. You should have already asked your teachers for a recommendation.
Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX!
Enter Request A Transcript in Naviance.
For an October 15 (some southern colleges) request should be submitted no later than October 1.
For a NOVEMBER 1 deadline-request should be submitted no later than October 15.
For a November 15 deadline-request should be submitted no later than October 31.

27. Transcript Request

28. Step 5: Apply Complete Common Application On line.
Complete Supplements if applicable.
If college does not subscribe to CommonApp, complete on-line application for that particular college, but you MUST complete a Common Application in order to send electronic documents through Naviance.
Make sure you complete payment screen and THEN SUBMIT application after payment.
Check for GREEN (on commonapp) box that appears at the top of the application to ensure that your application has been submitted. 28

30. Updating the Application Status
Click on “Colleges You are Applying To”
Under “My Applications” it will ask you if you have applied. Click on the question.
Update the information that is requested.

32. College Search

33. College Groups

34. STANDARDIZED TESTS
SAT’s and Subject Tests have to be sent directly from CollegeBoard
ACT’s should be sent directly from ACT.
(They are NOT included on transcript)

35. Throughout the Process……
Communicate with your counselor.
As you hear back from schools, let your counselor know.
Bring in acceptance letters to Guidance as soon as you receive them.
Bring in scholarship and award letters to Guidance as soon as you receive them. These are listed (without amount) in the graduation program.
Check for s from the Guidance Office regularly.
Parents can contact the counselor at any time.

36. Review: 5 Easy Steps
Step 1: Set up a Common Application Account and complete FERPA waiver on the Common Application. Enter CommonApp ID ( ) in Naviance.
Step 2: Add Colleges that you are applying to in Naviance
Step 3: Teachers to upload their recommendations
Step 4: Request a Transcript
Step 5: Apply

37. Benefits of Naviance Streamline the process Everything is “live”
Everything can be sent at once
Quick to update
Monitor status electronic submission
Eco-friendly

38. Senior Meetings Counselors meet with seniors regarding the process
By end of September Steps 1-3 are complete.
Review this process with your child prior to the meeting
Come prepared with questions
Contact your guidance counselor at any time

39. Upcoming Events September:
Individual College Rep Visits throughout the fall
October: Brookdale College Fair –October 16th 1-4 PM. (see handout)
SAT: October 1st (Registration by September 1st) offered at RBC
ACT: October 22nd (Registration by September 16th) offered at RBC
Application Deadline for Early Decision/Early Action for some schools (October 15th) Many southern schools have early deadlines.
Financial Aid Evening: October 12th, :30 PM
November:
SAT: November 5th
Application Deadlines for Early Decision/Early Action (November
1st/November 15th)
December:
SAT: December 3rd
ACT: December 10th

40. Scholarships Scholarships are listed on Naviance
When applying for scholarships transcript requests should be brought to guidance two weeks before due date so it can be processed.
You will be notified by from Scholarship Coordinator-
Pat Hendricks when scholarships are available.

41. Financial Aid Information FAFSA- Begin in October CSS Profile (Scholarship Service) Complete in November 2016

42. Scholarships on Naviance

43. Scholarship List from Naviance

44. STUDENT NEEDS TO BE INVESTED IN THE PROCESS!
Conclusion
Seniors need to visit their counselor frequently during the application season.
Parents should communicate on a regular basis with their child about this process
STUDENT NEEDS TO BE INVESTED IN THE PROCESS!

45. Q & A