LESSON 2 Microsoft PowerPoint 2010

THE GOAL OF THIS LESSON IS FOR STUDENTS TO SUCCESSFULLY CREATE A THEMED PRESENTATION AS WELL AS MAKE MODIFICATION TO IT. THE STUDENT WILL INSERT SLIDES, DELETE SLIDES AND EXPLORE THE VARIOUS PRESENTATION VIEW IN POWERPOINT. Learning Goals

UPON COMPLETION OF THIS LESSON, STUDENTS WILL BE ABLE TO DO THE FOLLOWING: Create a new presentation from a theme Create a new slide Delete a slide Enter text in the Outline tab Edit text in Normal view Enter speaker notes in the Notes pane and Note Page view Insert slides from other presentations Rearrange slides in Slide Sorter view Show slides in Slide Show view Learning Objectives

USING A THEME Creating A New Presentation

Creating A Presentation: Presentation Themes Microsoft PowerPoint 2010 provides several standard, prebuilt themes. Find a standard theme that has a look that you like, and then modify it by changing the colors, the fonts, or the line and fill effects. You can then save it as your very own custom theme. Additional themes can be found at

Creating A Presentation: Selecting A Theme To access themes, click on the Design Tab on the Ribbon and select a theme.

IN THE SLIDE PANE Entering Text

Entering Text: Using Placeholders Notice the Placeholders (something used or included temporarily or denotes or reserves a place for something to come later) guide the user in entering data. By clicking on a text placeholder, it will change the placeholder to a text object that can be used for text entry.

Entering Text: Using the Outline Tab Text can be edited in the Outline Tab or in the Slide Pane by simply moving your cursor to the item you wish to edit and typing your additions. To change slides in the Slide/Outline Pane, click on the new slide/section you wish to move to.

Speaker Notes

Speaker Notes: What are Speaker Notes? Speaker Notes are a special area in which the speaker can make comments about the presentation. They are not visible in the presentation and are viewed and printed only by the speaker.

Speaker Notes: Creating Speaker Notes Speaker notes can be created in the Notes Pane in Normal View or in Notes Page View.  Entering notes in the Notes Page View allows for one slide to be visible at a time, and it allows for a much larger visible area.

Speaker Notes: Notes Page View Use the up/down arrow or the page up/page down keys on the keyboard as well as the scroll bar and scroll wheel on the mouse to navigate through slides. Zoom in/out to control the size of the window.

Creating A New Slide

Creating A New Slide: How To To insert a new slide, select the New Slide button on the Home Tab under the Slides group You may alter the layout of any slide as you see fit by selecting the Layout button on the Home Tab under the Slides group.

Creating A New Slide: Add Anywhere A new slide can be inserted anywhere in the slide presentation.  Simply select the slide you wish to precede the new slide then click new slide. A blank slide will be inserted after the slide that was selected. You can then change the layout of the slide if desired.

FROM OTHER PRESENTATIONS Inserting Slides

Inserting Slides: How To Using previously created slides when creating a new presentation is a time-saving technique.  Steps:  Click Home Tab  Click New Slide drop-down arrow, select Reuse Slide  Under the Insert Slide From option, select Browse, then Browse File  Find the File in which you want to borrow the slide and select it  Scroll through the slides until you find the slide you wish to use.

Slide Show

Slide Show: Slide Sorter View View the presentation in Slide Sorter View to easily rearrange slides.  Simply click & drag the slide to it’s new desired location.  View the presentation in slide sorter view to easily rearrange slides.

Slide Show: Slide Show View Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number.  To view the slide show click on the Slide Show tab on the Ribbon. This will allow you to view from the beginning or from the current slide you are editing.  You can also press F5 on your keyboard to run the slide show. In Normal View you can also press the Slide Show icon located at the bottom of the window.

Slide Show: Slide Show View To advance to the next slide during the slide show/return to a previous one, use the control buttons that the bottom on the lower left corner of the presentation window.  You can also control the slides by using the Page Up & Page Down buttons and the arrows on your keyboard, or by clicking the left mouse button.  To end the show, press the ESC button on your keyboard.

Saving A Presentation

Saving A Presentation: Save As Saving the presentation will allow for future use of the presentation.  All files in PowerPoint 2010 are saved with a.pptx file extension

Saving A Presentation: Save To save changes to a file that has already been named, you can click the save icon on the Quick Access Toolbar, or under the File tab. To Save an existing presentation with a new name or new location to create a duplicate, click file and Save As and give the file an alternate name. The following characters may not be used in the filename:  * Asterisk  ? Question Mark  : Colon The filename appears in the Title Bar

Test Your Knowledge Answer Key: 1. FALSE the F5 key will run the slide show. 2. FALSE typically a presentation is not printed. 3. TRUE 4. TRUE 5. FALSE use the Layout Command on the Home Ribbon. True/False 1. The F1 key will run the slide show. 2. Printing a presentation for future reference is considered good practice. 3. Presentations are saved with a.pptx file extension. 4. New Slides may be inserted at any point in the presentation. 5. Slide layout may be changed using the New Slide command on the Home Ribbon.

Test Your Knowledge Answer Key: 1. Establishing a need 2. Notes pane 3. Page Up & Page Down 4. Placeholders 5. Quick Access Toolbar Multiple Choice 1. When preparing for a presentation, the best place is start is by_____. Establish a need Analyze the audience Determining what is to be included Beginning to gather information 2. Information that is to be hidden from the audience should be placed in the _____. Outline paneNotes pane View paneSlides area 3. Slide shows may be controlled using the mouse and the _____ keys. F1 & F2Page Up and Page Down Shift and EnterALT and CTRL 4. _____ are boxes that are displayed in a new slide. Text areaPlace boxes PlaceholdersInformation boxes _____ is located directly above the Home Ribbon Tab. Quick Access ToolbarStandard Toolbar Shortcut MenuCommon Toolbar

PLEASE ADD THE FOLLOWING VOCABULARY TERMS TO YOUR LIST OF TERMS AND DEFINITIONS.  PLACEHOLDERS  DESIGN TAB  SPEAKER NOTES  SLIDE SORTER VIEW Vocabulary Words

COMPLETE THE FOLLOWING ASSIGNMENTS. WHEN COMPLETE, SAVE AND SUBMIT. ASSIGNMENTS POWERPOINT LESSON 2 – EXERCISE 1 POWERPOINT LESSON 2 – PROJECT 1 Practice What You Have Learned