West Contra Costa Unified School District Integrated Technology Services (ITS) A Brief Introduction to CALPADS December 12, 2015 Cedric Latreille, CALPADS Administrator CALPADS/CBEDS/CRDC Reporting Office Ext ;

Statewide data system comprising of:Statewide data system comprising of: –Students and their demographic information –Local Control Funding Formula (LCFF) –Program participation Homeless, Foster, SpEd, CPA, GATE, TK, 504, EL, etcHomeless, Foster, SpEd, CPA, GATE, TK, 504, EL, etc –Enrollment and graduate history –Course enrollment and completion –Certificated staff –Discipline –Coming soon….Assessment data (SBAC, CELDT, etc) Student-level and longitudinalStudent-level and longitudinal –Statewide Student Identifier (SSID) is the unique identifier Ongoing maintenance with certified collection windowsOngoing maintenance with certified collection windows 2 What Is CALPADS? 12/15/15 CALPADS/CBEDS/CRDC Reporting Office; C. Latreille

Shift away from “Reporting” to “Submitting” dataShift away from “Reporting” to “Submitting” data –Old way: districts would report their own aggregate data –New way: CDE creates aggregate reports based on data in CALPADS to meet state and federal reporting requirements How does data get into CALPADS?How does data get into CALPADS? –Sites & departments input data to PowerSchool (PS) in a timely manner –PS extracts are uploaded to CALPADS, but must meet strict data rules Hence, the weekly CALPADS validation sHence, the weekly CALPADS validation s –Our Office’s responsibility is for CALPADS to match PS Keeping PS up-to-date becomes of paramount importanceKeeping PS up-to-date becomes of paramount importance 3 CALPADS is a Significant Change 12/15/15CALPADS/CBEDS/CRDC Reporting Office; C. Latreille

Fall 1Fall 1 –Census day (1 st Wed of Oct) enrollment counts –LCFF subgroups –Previous year graduate and dropout counts –Title III Immigrant Counts –Program participation counts (GATE, SpEd, Homeless, EL, Lunch) Fall 2Fall 2 –Student course enrollments –Teacher assignments and demographics –EL Educational Services 4 CALPADS Collection Windows 12/15/15 CALPADS/CBEDS/CRDC Reporting Office; C. Latreille

EOY 2EOY 2 –Program participation (TK, 504, CPA, Homeless, Preg and Parenting) EOY 3EOY 3 –Student discipline EOY 4EOY 4 –CAHSEE Waiver & Exemption Accountability dataAccountability data –Used to populate the demographic data SBAC TestingSBAC Testing –Test rosters are based on enrollment in CALPADS 5 CALPADS Collection Windows 12/15/15 CALPADS/CBEDS/CRDC Reporting Office; C. Latreille

6 CALPADS Certification Process PS Updated CALPADS Updated CALPADS to PS Match Verified CALPADS reports reviewed by data stewards CALPADS reports reviewed by Dr. Harter & Cabinet CALPADS certification button clicked 12/15/15 CALPADS/CBEDS/CRDC Reporting Office; C. Latreille

–CALPADS/CBEDS/CRDC Reporting Office webpage _Certified_CALPADS_Data_are_Used_and_Conseq uences.pdfhttp://csis.fcmat.org/Documents/OtherResource/How _Certified_CALPADS_Data_are_Used_and_Conseq uences.pdfhttp://csis.fcmat.org/Documents/OtherResource/How _Certified_CALPADS_Data_are_Used_and_Conseq uences.pdfhttp://csis.fcmat.org/Documents/OtherResource/How _Certified_CALPADS_Data_are_Used_and_Conseq uences.pdf - How CALPADS Data are Used and Consequences - How CALPADS Data are Used and Consequences –CDE CALPADS website 7 CALPADS Resources 12/15/15 CALPADS/CBEDS/CRDC Reporting Office; C. Latreille