1. Aeries Conference Patti Sampson, FCMAT/CSIS

2. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification Process 2

3. Agenda (continued) Spring 1 –Dates and Deadlines –3 Files –Certification Process End of Year (EOY) –Dates and Deadlines –4 EOY Submissions 3

4. Fall 1 and Fall 2 44

5. Fall 1 Aeries Conference – Ontario v1.0 5

6. Fall 1 Submission Fall 1 required files: – SENR (Student Enrollment Upload and post – SINF (Student Information) Upload and post – SPRG (Student Program) Upload and post 6

7. Fall 1 Data Collected Current Year (active on 10/5/11) – Enrollments Title III Eligible Immigrants Previous Year (8/16/10 – 8/15/11) – Completers – Dropouts Lost Transfers (exits between 8/16/10 and 8/15/11 not re- enrolled by 10/5/11) No Shows (5/15/10 – 8/15/10) 7

8. Fall 1 Steps 1. Assign Fall 1 roles – Fall 1 Data Collection Certifier – Superintendent Certifier – Free Reduced Lunch* 2. Successfully post records required for Fall 1 – Student Enrollment (SENR) – Student Information (SINF) – Student Program (SPRG) 3. Review and resolve fatal certification errors 8 * Now needed to upload SPRG files that contain NSLP program records

9. Fall 1 Steps (continued) 9 4. Resolve anomalies below 2% 5. Make sure your LEA has the Anomaly Contact role assigned to someone in your LEA 6. Review of aggregate reports for accuracy by data stewards 7. Save/print aggregate & supporting reports 8. Review supporting reports, i.e., 8.1c, 2.2, 1.5 9. Certify Level 1 (data processor) 10. Certify Level 2 (superintendent)

10. Fall 2 Aeries Conference – Ontario v1.0 10

11. Fall 2 Submission Fall 2 required files: – SDEM (Staff Demographic) Upload and post – * SASS (Staff Assignment) Upload and post – * CRSE (Course Section) Upload and post – * SCSE (Student Course Section ) Upload and post 11 * Replacement files

12. Fall 2 Data Collected Staff Demographics – Staff employed on 10/5/2011 + 30 calendar days – Employment start and end dates – Staff Service Years LEA – Staff Service Years total – FTE – Degree – Itinerant Teachers (27) 12

13. Fall 2 Reporting & Certification v2.0 Fall 2 Data Collected SEID required Teachers – Teachers (12) – Itinerant or Pull-out/Push-In Teachers (27) – Charter School Non-certificated Teacher (26) Non-classroom Based Staff – Administrators (10) – Non-certificated Administrator (25) – Pupil Services (11) STAFF NOT INCLUDED Classified staff are reported in aggregate in CBEDS-ORA Employed as of Census Day Employed within 30 days after Census Day for school tracks that are not in session on Census Day 13

14. Fall 2 Data Collected Courses taught on 10/5/11 – Plus 30 calendar days for LEAs on track schedule – NCLB Core Course – HQT Competency Code – Independent Study – UC/CSU Requirement Student Courses – Distance learning – Independent – Home and Hospital 14

15. Fall 2 Steps 1. Assign Fall 2 roles – Fall 2 Data Collection Certifier – Superintendent Certifier 2. Upload and post records required for Fall 2 – Staff Demographics (SDEM) – *Staff Assignment (SASS) – *Course Section (CRSE) – *Student Course Section (SCSE) 3. Review and resolve fatal certification errors 15 *Replacement Files

16. Fall 2 Steps. Review of aggregate reports for accuracy by data stewards 7. Save/print aggregate & supporting reports 8. Review supporting reports, i.e., 2.6, 3.1, 4.2 9. Certify Level 1 (data processor) 10. Certify Level 2 (superintendent) 16 4

17. SPRING 1 Aeries Conference – Ontario v1.0 17

18. SPRING 1 Spring 1 required Files* – *SENR Upload and posted – *SINF Upload and posted – *SPRG Upload and posted 18 *Required only if data is not current on Census Day 3/1/2011

19. SPRING 1 Spring 1 Required Files* – *SENR Upload and posted – *SINF Upload and posted – *SPRG Upload and posted 19 *Required only if data is not current on Census Day 3/1/2011

20. Spring Data Collected English Learners – Number of English Learner (EL) students – Number of Fluent English-Proficient (FEP) (designated as either IFEP or RFEP). students by grade and primary language other than English, as determined by the Home Language Survey required by the California Code of Regulations - Counts of Re-designated Students during reporting period 20 Formerly part of the Language Census (R30) collection for students whose primary language is not English on Census Day 3/1/12

21. Spring 1 Steps 1. Assign Spring1 roles – Spring 1 Data Collection Certifier – Superintendent Certifier 2. Successfully post records required for Spring 1 – Student Enrollment (SENR) – Student Information (SINF) – Student Program (SPRG) 3. Review and resolve fatal certification errors 21 Same process as Fall 1 but Census day is 3/1/2012

22. Spring 1 Steps 4. Review of aggregate reports for accuracy by data stewards 5. Save/print aggregate & supporting reports 6. Review supporting reports i.e., 2.6, 2.7, 2.11 7. Certify Level 1 (data processor) 8. Certify Level 2 (superintendent) 22

23. Spring 1 Steps 1. Assign Spring1 roles – Spring 1 Data Collection Certifier – Superintendent Certifier 2. Successfully post records required for Spring 1 – Student Enrollment (SENR) – Student Information (SINF) – Student Program (SPRG) 3. Review and resolve fatal certification errors 23 Same process as Fall 1 but Census day is 3/1/2012

24. End-of-Year Aeries Conference – Ontario v1.0 24

25. End of Year - EOY End of Year 1 – Course Completion / Career Technical Education End of Year 2 – Program Participation End of Year 3 – Discipline / Truancy End of Year 4 – Student Waivers (CAHSEE Aeries Conference – Ontario v1.0 25 Dates and Timelines – To Be Determined

26. Aeries Conference – Ontario v1.0 RESOURCES

27. Resources EOY 1 – Data Guide Sections 2.3, 3.1, – CALPADS File Specification (Word) Section 2.4 EOY 2 – Data Guide Sections 3.2 – CALPADS File Specification (Word) 27

28. Resources EOY 3 – Data Guide Sections 2.3, 3.1, – CALPADS File Specification (Word) Section 2.6 EOY 4 – Data Guide Sections 2.1.6 – CALPADS File Specification (Word) Section 2.7 28

29. Changes in State Reporting 2011-2012 29

30. State Reporting 30 Fall 1, Fall 2, and Spring 1 No new data elements New code set values – Course Group State – added Exploratory Wheel/Enrichment/Activity Class – Non-classroom based or support assignment – Added Other Certificated Non-Instructional Assignment – Four updates to Special Ed support assignments

31. State Reporting (continued) 31 – Disability Category – Changed Mental Retardation/Intellectual Disability – Country – Retired, added, changed seven codes – English Language Acquisition Status State – EO name definition updated – English or American Sign Language Only – Input Validation Rule changes in 2011-12 – Review the Error List to see changes

32. State Reporting (continued) 32

33. Aeries Conference – Ontario v1.0 RESOURCES

34. Aeries Conference – Ontario v1.0 Resources SEID INFORMATION The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs SEIDS can be obtained by – contacting your County Credential Analyst – accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl * For more information on SEIDs, see the CALPADS Data Guide * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov * Restricted to CIG users. Obtain the login information by contacting the Commission at HDESK@ctc.ca.gov

35. 35 RESOURCES http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 35

36. 36 RESOURCES

37. Resources OTHER RESOURCES Certification Reports Data Mapping Fall 1, Fall 2, and Spring 1 http://www.csis.k12.ca.us/library/calpads-training/ Self-Paced Trainings http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp- training.asp http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp- training.asp Service Request Tickets Provide details Job id SSID 37

38. Aeries Conference – Ontario v1.0 REMINDERS

39. Reminders Fall 2 and Spring 1 submissions through CALPADs – No contingency plan EOY dates and deadlines TBD – CALPADS CFS – CALPADS Data Guide Initial 9 th grade entry date – Impacts your 4 year cohort graduation rate Work with data stewards on accuracy of all aggregate reports for Fall 1, Fall 2, & Spring 1 39

40. Reminders Effects On Four-Year Adjusted Cohort Graduation Rate Type of StudentPart of CohortEffect on Rate GraduateYesIncrease DropoutYesDecrease Dropout re-enrolledNoNone Lost transferYesDecrease Non-gradYesDecrease Regular transferNoNone No-show (never attended)NoNone DeceasedNoNone 40