1. First Interim Workshop CALPADS and LCFF DBUG October 22, 2013

2. What is a Data Steward?

3. Who are your district’s Data Stewards? You can’t know everything so who is the source of data for specific reporting elements. Student Counts by school and grade English Learners Free and Reduced Lunch Migrant Students Homeless and Foster Students Direct Certification for NSLP

4. Certification Report – 1.17

5. How can you estimate your unduplicated count? Your best source will be your SIS. Has the data been entered into the SIS? Who has checked the data? Ask your SIS administrator for an estimated unduplicated count.

6. The math is simple! Total Unduplicated Count (FRM + EL)152 Divided by Total Enrollment210 Concentration Grant 72%

7. CALPADS and Local Control Funding Formula In addition to base funding, the new Local Control Funding Formula (LCFF) provides local educational agencies (LEAs) supplemental and concentration grants for disadvantaged students CALPADS will be the source for disadvantaged student counts

8. CALPADS and Local Control Funding Formula Supplemental Grant LEAs receive 20 percent of base grant for disadvantaged students Concentration Grant LEAs receive 50 percent of base grant for disadvantaged students exceeding 55 percent of the LEAs’ enrollment

9. Best Practices Create a CALPADS Committee Let every department know what is needed for CALPADS Develop a calendar with timelines for data entry, extraction, and report checking Leave time to correct data after report checking and before certification.

10. DBUG

11. CALPADS has become Serious Business!

12. CALPADS Fall 1 LEAs that certify CALPADS Fall 1 by the December 13 certification deadline: Will be able to preview their 2013–14 enrollment, and 2012– 13 graduate and dropout counts in time to make changes in CALPADS before the February 7, 2014 final deadline LEAs that fail to certify will have no official enrollment counts High School districts that fail to certify will have no official graduate or dropout counts and will fail AYP

13. Changes for 2013–14 (Implemented) Spring collection moved to Fall in 2013 – 14 in order to: Certify FRPM and EL counts on same census day for the Local Control Funding Formula Base official Immigrant counts on Fall 1 data Provide additional time to complete Fall 2 Your Consolidated Application FRPM will pull from Fall 1 CALPADS

14. Who are your district’s Data Stewards? You! You pull it all together, so how can you make sure it’s accurate? You can’t know everything so who is the source of data for specific reporting elements… They are also Data Stewards Free and Reduced Lunch English Learners Eligible Immigrants Special Education Homeless and Foster Students Student Counts by school and grade Discipline Records Teacher Assignments Support Staff Assignments Highly Qualified Teachers 14

15. Data Stewards for Specific Reporting Elements (cont.) Home/Hospital and Independent Study Special Programs Graduate Counts Dropouts Career Technical Education Targeted Title I Students Any others that apply to your district 15

16. Certification Report – 1.17

17. Supporting Report – 1.18

18. How can I check CALPADS?

19. Home Page

20. State Reporting - Certifications

21. Check Reports

22. Snapshot Reports

23. County/Authorizing LEA

24. Resources CSIS/FCMAT – A link to everything you might need. https://csis.fcmat.org/Pages/default.aspx SCOE Website – Upcoming trainings and links to helpful sites. www.scoe.org/CALPADS Alternative income form for school lunch eligibility (this is on the CSIS/FCMAT website) http://csis.fcmat.org/Pages/Tools-Samples-Links.aspx

25. Open Lab We are also pleased to announce the addition of CALPADS help at Open Lab. Open Lab is time scheduled in the Madrone computer lab at SCOE for you to get individual help with your CALPADS data processing. The schedule for Open Lab is on the SCOE Business Services and IT Meeting Calendar (pdf). Contact Robin Horwinski, (707) 524-2808 or helpdesk@scoe.org, to make an appointment. SCOE Business Services and IT Meeting Calendar (pdf). helpdesk@scoe.org 25