Emergency Preparedness Planning: Middle East January 9 th -11 th

Introductions Name Organization Role

Objectives Common understanding of potential emergency scenario Common understanding of impact of potential emergency scenario Identify coordinated capacity to respond to an emergency Identify resources which can be mobilized to support an emergency response

Objectives Identify priority response sectors Clarify roles & responsibilities in a response Understand what a coordinated response would look like Prepare elements for a realistic & focused Emergency Response Plan

Introduction to EPP: Objectives Understand aim of EPP workshop. Understand importance of emergency preparedness planning given the country context that may require humanitarian response Undertake to share workshop outcomes and commitments & ensure implementation of resulting action plan

Elements of Plan Map of focus areas/hot spots Map of structural resources Clear roles & responsibilities Prioritized response activities Critical action points

EPP Sessions Emergency scenario Impacts on households & communities & humanitarian response needs Local capacity that exists Coordination Structural Resources

EPP Sessions What needs to be done Capacity analysis & prioritized response activities Country preparedness & response plan Critical action points Regional preparedness & response plan Coordinating regional roles & responsibilities

Setting the Scene Part A: Objective Refresh memories of a recent emergency response – what happened, when and how & why key decision were made

Questions How were decisions made? – What information was available? – On what basis were decisions made? What worked well? What were challenges? What should have been done differently?

Setting the Scene Part B: Objective Common understanding of the potential emergency scenario

Visualization exercise You are a reporter. Report back to your boss what you observe on the ground: – In the 1 st week – After 1 month – After 3 months

Mapping Exercise Concentration areas – where there will be high numbers of the population that need to be served Areas of conflict/No-Go areas Limited access/movement

Impact Analysis: Objective Common understanding of impact on affected communities in the emergency scenario

Impact Exercise Imagine you are one of the affected households – Describe the conditions you are facing to survive E.g. Families have little or no water E.g. Families displaced – Consider the impact on different age groups & gender

Impact Exercise Family assets (land, livestock, housing etc) Livelihood (source of income on daily basis, e.g. salaried job etc) Social assets (community support) Access to services (health clinics, markets, water etc) Security concerns Dignity

Local Capacity: Objective Identify community group/local partner capacity to respond to an emergency

Exercise Location – towns/ villages where groups are situated Number of members – record the total number of members Activities – record main group activities Emergency response skills – in an emergency situation what do you think this group could do?

Day 1 Wrap Up What went well? What could have been done better?

Coordination Objectives Recognize importance of coordination in emergencies Recognize what other agencies/key actors plan on doing

Resource Mapping Identify structural resources which can be mobilized to support this emergency response

Mapping exercise Hospitals Warehouses Water sources Community centers Schools NGO clinics Government services What else?

What Needs to Be Done? Identify everything that needs to be done in the emergency scenario

Exercise What needs to be done in the 1 st week – Keep concentration areas & likely response sectors in mind

Exercise What needs to be done in the 1 st month – Keep concentration areas & likely response sectors in mind

Capacity Analysis: Objectives Identify capacity to respond to an emergency Rank combined response programming strengths

Ranking Instructions Your organization Your partners 1 = Strong capacity 2 = Average capacity 3 = Low capacity

Prioritize response activities Identify 2-3 Response activities that meet community & household needs and where you, partners, and/or community groups have capacity to respond

Emergence Preparedness & Response Plan Documented realistic plan that takes into account the possible emergency/disaster scenarios and maps out exactly how an organization or institution could help those affected by the emergency/disaster

Elements of Plan Map of focus areas/hot spots Map of resources Clear roles & responsibilities Prioritized response activities Critical action points

Fill in Matrix Response activity Detailed activities related to that response Preparedness steps needed

Day 2 Wrap Up What went well? What could have been done better?

Critical Action Points Identify 3 Critical Action Points that can be accomplished in 1-2 months Prioritized activities that are critical in ensuring that your organization & partners are prepared to assist an emergency response

Group Work Look at 3 rd column – “Preparedness Steps” - from previous exercise What is critical What can realistically be achieved Also consider coordination activities

Critical Action Points Person(s) Responsible Resources/Support Needed Timeline

Regional Emergency Preparedness & Response Plan Start the process of clarifying & refining a regional emergency response plan

What we’re going to do? Where are we going to respond? Who is going to respond? How are we going to respond?

Coordinating Regional Roles & Responsibilities Clarify who does what in the different stages off the response throughout the region Develop a draft of a coordination plan

Exercise Go through the list of functions & assess your organization’s capacity in regard to that function. If it helps, draw your organization’s org. chart. Do your partners have strengths in certain areas that would complement your capacity gaps? What support do you need from elsewhere?

Workshop Evaluation What went well today, and during the entire workshop? What could have been done better? What should we change to make the workshop better?