1. Felix Omunu Disaster Risk Reduction Officer, Oxfam GB
CONTINGENCY PLANNING
Felix Omunu
Disaster Risk Reduction Officer,
Oxfam GB

2. What is Contingency Planning? Why do we do Contingency Planning?
INTRODUCTION
What is Contingency Planning?
Why do we do Contingency Planning?
Who participates in CP?
Where to do CP
How do we do CP
Key principles of CP

3. What is Contingency Planning
It is an emergency preparedness tool
Looks at potential future event or situation to increase readiness to deal with potential crisis
identifies possible scenarios of humanitarian crisis, out lines coordination and managerial mode of operation, establishes priorities for action, identifies resources and capacities of actors

4. Why Contingency Planning
Effectiveness & timeliness of response
Coordination- Clarification of Goal, strategies and roles
Team building among organizations- new relationships and strengthening old ones
Avoids problems thru anticipation and over coming difficulties
Pre-positioning resources, staff & partners

5. Who participates in CP
Multi agencies- those who operate within the area
Emphasis is placed on the process- effective dialogue and engagement
Establishment of common understanding of potential emergencies and response plan
An agency to provide leadership and coordination of the process

6. Where to Plan
Community Level
District level
Sub-regional level
Country level
Regional (multi countries)

7. PROCESS FOR CONTINGENCY PLANNING (HOW)
Coordination and preparing the contingency planning process
Context analysis; identification and prioritization of hazards, risk analysis
Building of scenarios
Overall objectives, specific objectives and strategies for the response.
Management and Coordination   

8. Implementation of contingency plans Updating the contingency plans
Process…
Implementation of contingency plans
Updating the contingency plans

9. Sample questions Actors: What if the Government?..UN Agencies?…Donors?
Population: What if the refugees?…IDPs?
Population Specifics: What if…Children? Women? Young? Old? Numbers?
Location: What if…the location is a capital?Remote area? Village? Region? Near border? Cross border?
Agency: What if…NGO X can’t?…NGO Y can?
Then…?

10. Key Principles of Contingency Planning
Practicability- realistic parameters, flexibility
Process driven
Participatory process
Follow up of CP exercises
Tested- through simulation exercises
Regular updates

11. Suggested Template for CP
Executive summary
Context analysis & risk assessment
Scenarios
Overall management &coordination
Strategies and objectives
Sector/cluster response plans
Areas of investment for future preparedness
Annexes- key contacts, map, ppts, resources