Determining the Objects of a Rotary Club’s Disaster Program A.J. Briding Certified Emergency Manager (CEM) Denver Southeast Rotary Club (719)

Scope of Presentation The Emergency Management Cycle The Emergency Management Cycle Considerations for Engagement for Clubs and Districts Considerations for Engagement for Clubs and Districts – Rotary taking care of Rotary – Assistance to local communities – Assistance to states – National-level assistance – International assistance

The Emergency Management Cycle Readiness Preparedness.. Response.. Rebuilding

Key Acronyms EMA: Emergency Management Agency EMA: Emergency Management Agency EOC: Emergency Operations Center EOC: Emergency Operations Center NIMS: National Incident Management System NIMS: National Incident Management System ESF: Emergency Support Function ESF: Emergency Support Function BC/DR: Business Continuity & Disaster Recovery BC/DR: Business Continuity & Disaster Recovery VOAD: Voluntary Organizations Active in Disaster VOAD: Voluntary Organizations Active in Disaster

Maxims for Crisis Actions Keep it simple Keep it simple Make sure it works during disasters, not just when things are copacetic Make sure it works during disasters, not just when things are copacetic Plan for the worst Plan for the worst Exercise it Exercise it An ounce of mitigation is worth a pound of response An ounce of mitigation is worth a pound of response There are never enough resources to cover everything, so make the best use of what you have There are never enough resources to cover everything, so make the best use of what you have Complacency can be deadly Complacency can be deadly

Preparation Starts With Risk Assessment

Managing Risk Eliminate or avoid Eliminate or avoid – Eliminate the hazard – Eliminate exposure to the hazard Transfer Transfer Accept Accept Reduce to acceptable level (mitigate or control) Reduce to acceptable level (mitigate or control) – Reduce vulnerability – Minimize the impact (consequence) Partnership between city planners, EMAs, and citizens Partnership between city planners, EMAs, and citizens Private Voluntary Orgs and Non-Governmental Orgs Private Voluntary Orgs and Non-Governmental Orgs

Rotary Strengths in Disasters Local, district, regional, national, and international presence and network Local, district, regional, national, and international presence and network Highly competent professionals in all classifications Highly competent professionals in all classifications Business and industry backbone Business and industry backbone Goodwill and volunteer focus Goodwill and volunteer focus

CLUB STATE NATIONAL INTERNATIONAL LOCAL CLUB Rotary Engagement: Expanding Spheres of Influence

First: Who’s In Charge? What’s the plan? What’s the plan? What is its trigger? What is its trigger? Who has decision making authority? Who has decision making authority? What authority do they have? What authority do they have? What if they’re off-line or incapacitated (line of succession)? What if they’re off-line or incapacitated (line of succession)? Checklists are wonderful! Checklists are wonderful!

Assumptions The foundation of any plan The foundation of any plan Frames the plan’s parameters Frames the plan’s parameters – Can’t build a plan to address every possibility, but... – Bad assumptions build useless plans Explicit, and implicit Explicit, and implicit – Put some thought into understanding the latter Unintentional assumptions greatly increase risk Unintentional assumptions greatly increase risk

Can’t Do It Without Communications! Communications Plan Communications Plan – Who to call? How? What are your comm requirements? What are your comm requirements? – “Voice” (landline, cell, text messaging, , VoIP*, radio, satcom, etc) – Data (personnel & equip status, databases, etc) – Infrastructure (networks, servers, applications, etc) – Video (normally used for robust response operations) Power outage? Power outage? *Voice over Internet Protocol (phone lines carried over computer networks)

Rotary to Rotary Club members in disasters Club members in disasters – What do members need? Personal preparedness and recovery Personal preparedness and recovery Business preparedness and recovery Business preparedness and recovery – Determine membership status – How can other Rotarians help? External to other Clubs External to other Clubs – Club-to-Club partnerships – Club to District to Club (District as middleman) Overseas travel Overseas travel – Preparation and risk mitigation (medical, physical threat, recovering Rotarians from disaster zones)

Traveling Abroad – Travel advisories and warnings – Hotline for American travelers – Emergency services – Travel tips – Destination-specific health information – Vaccinations – Diseases – Safe food and water

District as Coordination Center Communications node Communications node – Coordination between clubs – Input point to and from Rotary National / International Resource request and coordination center Resource request and coordination center Need remote alternate (backup in case District capability is lost) Need remote alternate (backup in case District capability is lost)

Most Emergencies Are Local CITIZEN RESPONSE LOCAL RESPONSE STATE FEDERAL In the U.S., primary responsibility for emergency response is at the local level

Key to Surviving Disasters: The Community Individual and family preparation Individual and family preparation Citizen engagement Citizen engagement Volunteer manning Volunteer manning Private sector readiness Private sector readiness Economic resiliency Economic resiliency -- Difficulty in recovering can be the greatest impact of a disaster

Community Preparation Promotion and facilitation of readiness programs in the community Promotion and facilitation of readiness programs in the community – DHS Ready Programs ( Ready America Ready America Ready Business Ready Business Ready Kids Ready Kids – Citizen Corps ( Volunteer focus Volunteer focus Assist with or create equivalent programs in other countries, if not already present Assist with or create equivalent programs in other countries, if not already present Consider risk mitigation in overseas projects Consider risk mitigation in overseas projects – Eliminate obvious threat vulnerabilities

Readiness Programs Families Families Older persons Older persons Disabilities and Special Needs populations Disabilities and Special Needs populations Schools Schools Pets Pets Business continuity and disaster recovery Business continuity and disaster recovery

Community Preparation (con’d) Community infrastructure readiness Community infrastructure readiness – Medical systems – Transportation systems – Power infrastructure – Communications providers – Education (K-12 schools, college campuses)

Community Response Provide resources and services through coordination with the EOC Provide resources and services through coordination with the EOC – Volunteer workers – Skilled personnel (i.e., public health and medical) – Equipment (transport, transformers, etc) – Coordinate between EOC and Rotary for additional resources Unsolicited (uncoordinated) donations and personnel generate more problems than solutions!

Notional U.S. Local and State Emergency Operations Centers ESF-1 Transportation ESF-1 Transportation ESF-2 Communications ESF-2 Communications ESF-3 Public Works and Engineering ESF-3 Public Works and Engineering ESF-4 Firefighting ESF-4 Firefighting ESF-5 Emergency Management ESF-5 Emergency Management ESF-6 Mass Care, Housing and Human Services ESF-6 Mass Care, Housing and Human Services ESF-7 Resource Support (Logistics) ESF-7 Resource Support (Logistics) ESF-8 Public Health and Medical Services ESF-8 Public Health and Medical Services ESF-9 Search and Rescue ESF-9 Search and Rescue ESF-10 Hazardous Materials and Radiological ESF-10 Hazardous Materials and Radiological ESF-11 Agriculture ESF-11 Agriculture ESF-12 Energy ESF-12 Energy ESF-13 Public Safety and Security ESF-13 Public Safety and Security ESF-14 Community Recovery, Mitigation and Economic Stabilization ESF-14 Community Recovery, Mitigation and Economic Stabilization ESF-15 Public Information ESF-15 Public Information Also: Evacuation (including pets); community preparation Also: Evacuation (including pets); community preparation VOAD: Volunteer Organizations Active in Disasters VOAD: Volunteer Organizations Active in Disasters Translators Translators

Non-U.S. EMAs Must determine EM structure in your nation or region Must determine EM structure in your nation or region – I.e., CDERA: Caribbean Disaster Emergency Response Agency Will have different structures in most nations Will have different structures in most nations – Europe – Asia – Middle East Underlying principles are still the same Underlying principles are still the same

Community Recovery ESF 14: Community recovery, mitigation, and economic stabilization ESF 14: Community recovery, mitigation, and economic stabilization – Rebuilding and public works projects – Individual assistance programs Rotary member business recovery Rotary member business recovery Mitigation measures built into Rotary recovery projects at home and overseas Mitigation measures built into Rotary recovery projects at home and overseas – Robust critical infrastructure components Water, sanitization, communications, power, food distribution, medical support) Water, sanitization, communications, power, food distribution, medical support)

State-Level Assistance State EOCs State EOCs – Contact point for resources provided through Rotary State VOADs State VOADs – Partnership with volunteer agencies providing coordinated emergency support Emergency System for Advanced Registration of Volunteer Health Professionals (ESAR-VHP) Emergency System for Advanced Registration of Volunteer Health Professionals (ESAR-VHP)

National Assistance “Second Responder” professional skill sets “Second Responder” professional skill sets NVOAD partnership NVOAD partnership National resource network National resource network – Response operations – Recovery

International Assistance Same basics: Preparation, mitigation, response, recovery Same basics: Preparation, mitigation, response, recovery Value of local Rotarians Value of local Rotarians – Situational awareness (local intel) – Local and national emergency management systems and procedures – Legal statutes – Coordination point Medical protection (Vaccinations, anti-malarial pills, safe food and water protocols, etc) Medical protection (Vaccinations, anti-malarial pills, safe food and water protocols, etc) Physical security (criminal and terrorist threat) Physical security (criminal and terrorist threat) Visas Visas ShelterBox ShelterBox

Pandemic Unique scope from other catastrophes Unique scope from other catastrophes – Worldwide impact – No boundaries or sanctuary – All sectors will be affected Medical systems will be overwhelmed Medical systems will be overwhelmed – Will overwhelm government resources Effective response and recovery will depend on community actions Effective response and recovery will depend on community actions – Public transportation and congregation will be severely restricted

The Pandemic Challenge Oct 07 GAO report: “...Opportunities Exist to Address Critical Infrastructure Protection Challenges That Require Federal and Private Sector Coordination" Oct 07 GAO report: “...Opportunities Exist to Address Critical Infrastructure Protection Challenges That Require Federal and Private Sector Coordination" -- Lots of work still ahead to integrate all the necessary resources and procedures, from local through federal

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