Element 2 Customize basic settings to meet page layout conventions

LEARNING OUTCOME 1.Change font type, size and colour to enhance the appearance of the document. 2.Apply alignment and justification options and line spacing according to document formatting requirements. 3.Modify margin sizes to suit the purpose of the documents. 4.Demonstrate how to view multiple documents at any one time.

Types of Formatting Features Font Style Font type Font Size Text colour Borders and patterns

ALIGNMENT, JUSTIFICATION AND LINE SPACING OPTIONS It is important to understand that the setting of page layout conventions will enhance the presentation of a word processing document. To do this you must know the types of alignment and line spacing options that meet the convention of the document you are preparing.

The following options are available: Alignment Options Align right Align right Align left Align left Center Center Justify Justify Line Spacing Options Single Single 1.5 lines 1.5 lines Double Double At least At least Exactly Exactly Multiple Multiple

SELECTING MARGIN SETTINGS Setting appropriate margins is said to be the most important feature in preparing a word processing document. This is so, because it gives your document a balanced look thereby enhancing the presentation of your document. Once again, you must be mindful of the type of document that you are preparing as this is an important consideration when setting your margins.

In order to effectively select margin settings within a document there are some very important word processing features, which you must know: Page setup Increase or decrease margin

VIEWING MULTIPLE DOCUMENTS You will have many instances when you will need to view multiple documents at any one time. Mastering this procedure gives you the advantage of being able to manipulate and manoeuvre between documents for cutting, copying and pasting as well as to see reference material in other documents.

The techniques available for viewing multiple documents include the following: Know how to open more than one document. Copying or moving text between documents. Fitting more that one document window on the screen. Minimizing and restoring documents