1. Computer Literacy for IC 3 Unit 2: Using Productivity Software Chapter 4: Importing Text and Formatting a Newsletter © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 1

2. Learning Targets 59.I can insert data from other documents 60.I can create and format a multicolumn document 61.I can save a document as a template 62.I can apply special formatting 63.I can add symbols 64.I can set and modify tab stops 65.I can save a document using different document formats 66.I can add hyperlinks, animations, and save a document as a webpage © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 2

3. Overview Multiple column text can sometimes be easier to read Column width and length can be customized Borders and Shading can be added to a page, a paragraph or an entire document Use tabs to format columns and lists Tabs can be set using either the ruler or the Insert Tab dialog box © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 3

4. Overview (continued) Data can be copied between Office applications The Format Painter allows formatting to be copied within a document and between applications Hyperlinks can be added to Word document and the documents can be saved as Web pages © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 4

5. Margins This is just a sample text to show how margins can affect the look of a document. Notice that the white space can either add to or take away from the appeal of the document. This is just a sample text to show how margins can affect the look of a document. Notice that the white space can either add to or take away from the appeal of the document. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.5

6. Copying and Pasting from Other Apps © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 6 Select and copy data

7. Copying and Pasting from Other Apps © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 7 Paste data Click Paste Options button and choose desired option

8. Copying and Pasting from other Apps © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 8 Data pasted Note that some options may not retain all formatting – such as the table heading. While centered in the Excel document, it is left aligned after pasting

9. Columns © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 9 Click Columns and then select number of columns desired Results of three column layout

10. Click the Office button, Choose Save As and Select Other Formats Saving a Document as a Template © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 10 Choose Word Template from the Save As Type text box

11. Applying Character Effects Character effects Click the Font dialog box launcher to access Font dialog box © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 11

12. Remember Click the Format Painter once to copy a format one time Double-click the Format Painter to copy a format multiple times The Format Painter This is what I want it to look like This is what it looks like to begin with © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.12

13. Borders and Shading To emphasize text, a paragraph or a page you can add a border… Or you can add shading… Or add a shadow effect. Use borders and shading to highlight important information. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 13

14. Borders and Shading Dialog Box Customize a border Preview box Select border type Select border style Select border color © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 14

15. Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall. 15