Module ESSENTIALSBEYOND THE ESSENTIALS © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. 1 1.Block Letters 2.Memos 3.Multiple-Page Documents 4.Tables 5.Unbound Reports with Track Changes 6.Leftbound Reports with Cover Pages 7.Documents with Graphics 8.Reports with Sections 9.Reports with Citations 10.Customize Document Themes 11.Merge Documents Business Documents with Word

Slide 2 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Module 1 Overview  Businesses and organizations use Microsoft Word to create and format a variety of business documents  You can create documents from scratch or by using one of Word’s templates  Word comes with many tools for formatting and enhancing the appearance of documents

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Block Letters  Create business letters using block format  Review and apply Word commands  Develop job knowledge and skills Lesson 1

Slide 4 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Block Letter Format Lesson 1 Complimentary close Complimentary close Salutation Writer’s name and title Letter address 2″ Reference initials Date Use open punctuation with block letters: no colon after salutation or comma after complimentary close.

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Memos  Create memos  Use a memo template  Save Quick Parts  Learn and apply Word commands Lesson 2

Slide 6 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Memo Format Lesson 2 Body spacing is 1.15 lines by default Reference initials For heading, tap ENTER after each line

Slide 7 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Backstage view is used to manage documents and data that relates to them Recent tab lists documents you have recently worked on Info tab provides a wide range of data about a document Backstage View Lesson 2

Slide 8 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Use Quick Parts to insert content quickly and easily Save any selection to Quick Parts gallery Click Insert/Text/Quick Parts and select from gallery Quick Parts Lesson 2 Use the Building Blocks Organizer to delete or edit a Quick Part.

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Multiple-Page Documents  Create multiple-page letters  Create multiple-page memos  Create second-page headers  Learn and apply Word commands Lesson 3

Slide 10 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  All pages after the first should have a second-page header Header should contain name of recipient, page number, and date Header should be presented on three lines and positioned at left margin Second-Page Headings Lesson 3 If the document’s letterhead is stored in the header on the first page, you must create different headers for the first and second pages of the document.

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Tables  Create and format tables  Use table tools for design and layout  Learn and apply Word commands Lesson 4

Slide 12 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert Tables  Tables consist of columns and rows; cells are points where columns and rows intersect  Click Insert/Tables/Table and drag over the desired columns and rows Lesson 4 A1B1C1 A2B2C2 A3B3C3 Row Column Cell

Slide 13 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Use tools on the Table Tools Layout tab to: Insert new rows and columns Merge and split cells Adjust column widths using AutoFit Adjust alignment or row height Change Table Layout Lesson 4

Slide 14 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Apply a table style to improve table appearance  Select different table style options to adjust table styles Table Tools Design/Table Style Options Change Table Design Lesson 4

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Unbound Reports with Track Changes  Format unbound reports  Apply document themes and styles  Work with comments and tracked changes  Learn and apply Word commands Lesson 5

Slide 16 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Unbound Report Format Lesson 5 Title style Subtitle style Heading 1 style Heading 2 style

Slide 17 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Document Themes and Styles  Document themes consist of coordinated colors, heading and body fonts, and effects All Office 2010 applications offer same themes  Preformatted styles from Styles gallery make formatting easy Lesson 5

Slide 18 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Use tools in the Comments group to insert, delete, and navigate comments  Select Track Changes to turn on tracking  Use tools in Changes group to accept or reject changes Comments and Track Changes Lesson 5 Off On

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Leftbound Reports with Cover Pages  Format leftbound reports  Create cover pages  Learn and apply Word commands Lesson 6

Slide 20 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Bound at left edge  Requires additional spacing at the left margin for binding  Title is about 2 ″ from top of page Leftbound Report Format Lesson 6

Slide 21 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Select a cover page from Cover Page gallery  Customize with company name, title, subtitle, and date  Use section breaks to number parts of report with different styles Cover Pages Lesson 6

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Documents with Graphics  Format documents with pictures, shapes, SmartArt, drop caps, clip art, and WordArt  Format documents with equal-size columns  Learn and apply Word commands  Develop job knowledge and skills Lesson 7

Slide 23 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. SmartArt Graphics  Use the Choose a SmartArt Graphic dialog box to select the appropriate category and layout  Key text in the graphic or in the text pane to create the graphic Lesson 7

Slide 24 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Add pictures to a document from clip art or from a file Use any content placeholder or use the Insert tab to insert clip art or picture from file  Use tools on Picture Tools Format tab to modify picture Pictures Lesson 7

Slide 25 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Use WordArt to emphasize a heading  Add a drop cap to a paragraph  Set text in equal-width columns  Insert a pull quote or a sidebar Other Graphic Options Lesson 7

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Reports with Sections  Format reports with sections and a table of contents  Update a table of contents  Copy and paste an Excel chart in a report  Learn and apply Word commands  Develop job knowledge and skills Lesson 8

Slide 27 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Reports may have the following sections: Cover page Preliminary pages (such as table of contents) Body of the report Report Sections Lesson 8

Slide 28 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Generate a TOC automatically by using heading styles  Select desired TOC format from Table of Contents gallery Table of Contents Lesson 8

Slide 29 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Copy and Paste Excel Charts  After pasting a copied chart, click Paste Options button to verify the link option Lesson 8 Select one of the Keep Source Formatting options to maintain original theme formats; click a Use Destination Theme option to apply formats of destination document.

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Reports with Citations  Format reports with citations  Format reports with bibliography  Learn and apply Word commands  Develop job knowledge and skills Lesson 9

Slide 31 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create and Insert a Citation  Select citation style in Citations & Bibliography group  Click Insert Citation and choose to add a new source  Complete Create Source dialog box to insert citation at insertion point Lesson 9 Click Show All Bibliography Fields checkbox to see additional fields for bibliography information.

Slide 32 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Position insertion point where bibliography will be inserted  Select Bibliography style  Apply Title style to heading if desired Create Bibliography Lesson 9 Use Add Text command to add bibliography title to a table of contents.

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Customize Document Themes  Create custom themes  Apply customized document themes  Learn and apply Word commands  Develop job knowledge and skills Lesson 10

Slide 34 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  Use Create New Theme Colors to change theme colors  Save new color scheme to use in any Office 2010 program Create New Theme Colors Lesson 10

Slide 35 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.  First customize theme colors, create new theme fonts, and select effects  Select Save Current Theme on Themes gallery to make theme available in all Office 2010 programs Save a New Theme Lesson 10

© 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. OBJECTIVES Merge Documents  Merge form letters  Learn and apply Word commands Lesson 11

Slide 37 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Mail Merge Documents  Use a data source and a main document to create merged documents Lesson 11

Slide 38 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Merged Letters Lesson 11 Step 1: Select document type Step 2: Select starting document Step 3: Select recipients

Slide 39 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Merged Letters, cont. Lesson 11 Step 4: Write the letter Select fields from Mailings tab or Mail Merge Wizard task pane

Slide 40 Module 1 Business Documents with Word © 2012 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Merged Letters, cont. Lesson 11 Step 5: Preview the letters Step 6: Complete the merge